Council Minutes
Club Council Minutes – 19th January 2010
Present: Oliver Will, Cathy Adamson, David Rankin, Dennis Beattie, Rod McCall, Ronnie Black, David Jack
Apologies: John Kerr, David Martin
In attendance: Bob Simson
Minutes of last meeting
These were approved.
Matters Arising
None
Club Accounts
Dennis invited Bob to address the Council as he had requested to do. Bob raised concerns about the presentation of the club accounts. He suggested that perhaps District could provide us with a template for the layout of all accounts and this should be adopted. He also suggested that we should not wait until June before we distribute the monies from the charity account, he suggested that this exercise should take place in March and then the cheques given out would have been cashed before the end of the Rotary year. He also suggested that perhaps a standard letter should be drafted to accompany all cheques which are sent out and this would enable the treasurer to keep a track of what had gone out and in the event of a cheque not being presented to the bank, he would than be able to contact the charity and ask why it had not been cashed. This letter would also have a tear-off slip and include a stamped addressed envelope so that the charity would be able to confirm receipt of the cheque. Oliver was asked if he could put together a standard letter for this purpose and the Council were happy to adopt these suggestions.
Bob left the meeting.
There was a short general discussion after Bob left and the Council were of the opinion that the club must adopt some kind of process to inform all prospective members of their commitment when joining Rotary. It was suggested that there should perhaps be a group of three members who discuss with potential members just what is expected of a Rotarian, attendance, commitment etc.
Presidents Remarks – Dennis Beattie
Dennis confirmed that two shelter boxes had been sent to Haiti and that the club would like to purchase another two to be put in storage for sending to other disasters as they occur.
Secretary’s Business – Ann Bain
A letter had been received from Fife Festival of Music asking for sponsorship. It was agreed that the Council would ask the club for permission to donate £250 towards this worthwhile event.
Treasurer’s Report – David Jack
David reported that we had £6,200 in the charities account and £2,400 in the club account. There was £420 to be paid for two candidates for RYLA. There was also £300 still to be collected from members for their subscription, David was advised to give these members a call to remind them.
Club Administration – Rod McCall
The Purple Pinkie campaign is ongoing and members will be asked for assistance with this.
Communications – Cathy Adamson
Cathy reported that our existing website has a holding page on at present which will redirect visitors to our new sight which it is hoped will go live within the next two weeks.
Service Committee – David Martin
No report.
Foundation – David Rankin
A booking has been made for the Corn Exchange in Cupar for 25th June when it is hoped to hold a big Band evening to raise funds for charity. More details to follow. The list for Foundation Suppers is on the clipboard and some of these have already taken place.
Membership Services – Oliver Will
Oliver was not aware of any prospective new members at present. He will continue to seek out new and prospective members.
AOCB
Rick Bond had applied for a leave of absence for six months, this was approved by Council.
Date of next meeting
The next Council meeting will be held on 23rd February 2010.
Club Council Minutes – 19th January 2010
COUNCIL MINUTES 25th August 2009
Present: - President Dennis Beattie, John Kerr, David Jack,Cathy Adamson, David Martin, Oliver Will, David Rankin
Apologies Rod McCall
Minutes of Meeting of 28th July 2009 were accepted.
Matters Arising
Grant of 500 to Falkland Community Hall had been acknowledged.
Grant of 50 to Springfield Gala was not taken up.
Presidents Remarks
President thanked Cathy Adamson for all her work organising the imminent visit of GSE team from District 5510 Arizona, who will be with us 28th -2nd September.
Treasurers Report
Accounts for 2008-2009 are with Auditors.
Balance essentially the same as last month
Club Account Balance 1737
Charity Account Balance 2213. After proposed donations.
DONATIONS
1000 SGH Spinal Unit (cheque not yet cashed)
600 Namibian Ambulance
500 Freuchie Primary School MUGA Project.
Secretarys Business
Bell Baxter Public Lecture. To take place on Thursday 8th October at Bell Baxter in conjunction with Cupar Rotary Club. Prof Hazeltine to deliver lecture.
Funding request from Graham Smart at Bell Baxter to pay for airfare and car hire on visit to Tanzania. Secretary to reply that support from club might come from money raised at lecture on October 8th.
Joint Meeting with Cupar Rotary & Inner Wheel. Confirmed that to take place on 25th February at Pitlessie Village Inn.
Leave of absence. Granted for Peter Holt due to work commitments.
Ladybank Development Trust. Request for Howe of Fife to provide a Board member to sit on Trust Board. Wilf Cameron has agreed to take up this offer.
Club Administration (Rod McCall)
No report
Communication (Cathy Adamson)
Club Website. Club Website to be the District 1010 site on payment of 50 fee.
David Rankin volunteered to save the data on the old E-com website before the changeover.
Service Committee (David Martin)
There are no new items to report. Leads of subcommittees are to be asked to submit ideas/items to Chair during or after Committee nights.
Foundation (David Rankin)
Annual suppers for Foundation being organised. Jazz concert in 2010 to be considered.
Members asked to consider Sustaining Membership to support Foundation.
Membership. (Oliver Will)
Request repeated for names of three possible new members from each existing member to be forwarded to committee.15 names so far on the list.
AOCB
Date of next Meeting of Council 29th. September 2009
COUNCIL MINUTES 28th July 2009
Present: - President Dennis Beattie, John Kerr, David Jack, Rod McCall,Cathy Adamson, David Martin, Sandy Matthew, Oliver Will
Apologies David Rankin
Minutes of Meeting of 2nd June 2009 were accepted.
Matters Arising
No matters arising
Presidents Remarks
President thought new structure would take time to bed in and thought must be given to components of the Service Committee meeting and reporting individually.
Treasurers Report.
Club Account Balance 1737
Charity Account Balance 2213. After proposed donations.
DONATIONS
1000 SGH Spinal Unit (cheque not yet cashed)
600 Namibian Ambulance
500 Freuchie Primary School MUGA Project.
Secretarys Business
Auchtermuchty Scouts - verbal request for funds for Hut, details requested in writing from Fund raising committee.
Correspondence. Requests for Funding were received from
Auchtermuchty Scouts - verbal request for funds for Hut, details requested in writing from Fund raising committee.
Correspondence. Requests for Funding were received from
Falkland Community Hall Secretary to obtain more information
Springfield Gala Committee - 50.00 donation to be offered towards costs.
Club Administration (Rod McCall)
Theatre Outing to be considered by Joan Potts.
Citizen of the year award to be considered in conjunction with Ronnie Black and Community Committee.
Communication (Cathy Adamson)
GSE visit from Phoenix Arizona from28th August to 2nd September. CA has volunteered to organise this.
BBQ on Saturday 29th at Sandy and Dianne Matthew at Gorno Grove.
Club Website. Decision needs to be made about further development of site either with Ecom or the District 1010 team. Peter Shipley to be consulted.
First Club Newsletter (in recent memory). Judged a success by club members, especially those working at the Big Tent Festival
Service Committee (David Martin)
Overseeing 6 component committees makes it difficult for the chair to report. In future each component will sit separately and each convener report independently
Sports (Bill Inglis)
Putting and supper organised for Himalayas on 6th. August in St.Andrews.
Club 2009 knockout golf competition under way
Youth (Joan Potts)
Euroscholar RYLA Young Chef Primary School Quiz Young Musician.
International (Ann Bain)
GSE visit in August to be supported by members.
Community (Ronnie Black)
Citizen of the year and links to Community Councils to be considered.
Foundation (Sandy Matthew)
Annual suppers for Foundation, Jazz evening in 2010 to be considered.
Vocational (Rick Bond)
No report.
Membership (Oliver Will)
Request repeated for names of three possible new members from each existing member to be forwarded to committee.
AOCB
Funds for Charter dinner could be raised by a raffle in the club each week. Could members bring a raffle prize in rotation?
Date of next Meeting of Council 25th. August 2009
