Pairc Community Council Minutes
Minutes will be available here after they've been approved at Council meetings.
NEXT MEETING
The next meeting of the Community Council will be on:
Tuesday 26 March 2024, 7.30 p.m in Resource Centre, Kershader
Community Council meetings are open meetings and all members of the public are welcome to attend. This is your Community Council dealing with matters and issues relevant to the community of Pairc.
Minutes and Agenda will be available at the meeting.
Pairc Community Council Meeting
Date:06/02/2024; Location: Resource Centre, Kershader
1.Welcome & Apologies:
Attendees
Morris Black (MB) - Chair, Anna Macleod (AML), Karis Beattie (KB), Andrew Maltman (AMM) - Vice Chair, Margaret Mackin (MM) - Treasurer, Hector Malcolm (HM), Saorsa Macleod (SM), Amber Montgomery (AMG).
Dougie Shaw - Bakkafrost
Apologies
Robert Mackenzie (RMK) - Councillor, Angus Morrison (AM) - Councillor.
Agenda Item
1 Minutes & Apologies
Apologies received from RM & AM
2 Minutes
31/08/2023 Proposed -KB Seconded – MK
11/01/2024 Proposed – AM Seconded – MK
Minutes to be sent to Bellanne Scott in CNeS - MK
3 Councillor Updates As apologies received, no Councillor update for this meeting.
4 Bakkafrost Community Fund
DS attended to update on the Skip provided to the Community in Gravir, and the Bakkafrost Community Fund. · Skip may become Bakkafrost branded to highlight the provision by Bakkafrost.
The Community Fund is open to all in the area where there is a Bakkafrost presence. Form 2024/25, the funding tranche will move to annually from June, with the available fund pot becoming £250 - £5,000
Bakkafrost Community Fund to be publicised on the Community Council Facebook - MK
Funding where a group has members / provides support to those outside the Bakkafrost site footprint - advice requested - DS
5 Handover from previous PCC Elected members
MWFT Funding – £5,000 per annum available to groups and clubs in the Pairc area and dispersed by the PCC No actions at present, to sit with Treasurer (MK)
Eurowind – Eurowind Windfarm development is expected to take place by 2030 with potential significant Community Benefit – MB leading on this.
Crown Estates Funding – no update on latest tranche. Update requested from RB / AM.
Facebook Admins, PCC email address - MK current FB admin, PCC email address to be updated with new members/remove previous members. MK & KB to work together to update and hand over.
All minutes to be logged with Bellanne Scott in CNeS as per standing orders for PCC. MK to send June – 23, Nov – 23 and Jan- 24 approved minutes to Bellanne.
Housing – KB provided background to work being undertaken to increase levels of Social / Affordable housing in the Pairc area and the work undertaken by previous CC. This also incorporated work being undertaken to try and secure the future of Pairc Primary School. KB was asked to consider being co-opted to PCC, to continue the excellent work she had already taken in driving this work forward. KB accepted the offer, limited to Housing & School areas. P: MB S: HM
6 Disposal of Gym Equipment
Due to condition of the equipment, the associated costs of refurbishment, potential room costs and Insurers liability; the decision has been taken to offer the equipment free of charge on uplift to the Community. SM raised that it was unfortunate that the facility would be lost to the Community, and asked if the demand for the Gym was known. Put offer out on FB – MK Put request out via Ravenspoint – AML Survey to be put out to Community to gauge interest /demand for a future Gym facility – SM/AMG
7 AOCB
Bin Schedule – request to update the Bin Schedule spreadsheet. MK advised that she would do so when the new schedule had been released by CNeS. MK to update Bin schedule when released
PCC Laptop & CCTV – MB raised whether the PCC laptop was suitable for use for CCTV monitoring. MK now has the laptop and will check if it is suitable. MK to feed back at the next meeting whether Laptop is suitable.
8 Date of Next Meeting
Date of next meeting discussed and agreed 26/03/2024, 7:30 pm Resource Centre, Kershader.
Pairc Community Council Meeting
Thursday 11 January 2024, 7.30 p.m, Ravenspoint Centre, Kershader
PRESENT Mr Morris Black (Chair)
Mr Andrew Maltman (Vice Chair) Ms Amber Montgomery
Ms Margaret Kristeen Mackin, Mr Hector Dalgleish Malcolm, Ms Saorsa Macleod, Ms Anna Macleod, Cllr Robert Mackenzie, Cllr Angus Morrison.
IN ATTENDANCE Mr Derek Mackay (CNES)
CONSTITUTION
1. Election of Chairman
Mr Derek Mackay, Comhairle nan Eilean Siar, called for nominations for Chair of the Community Council. It was agreed to appoint Mr Morris Black as Chair of the Community Council.
2. Election of Vice-Chairman
The Chair called for nominations for Vice-Chair of the Community Council. It was agreed to appoint Mr Andrew Maltman as Vice-Chair of the Community Council.
3. Appointment of Treasurer
The Chair called for nominations for the appointment of Treasurer of the Community Council. It was agreed to appoint Ms Margaret Mackin as Treasurer of the Community Council.
4. Appointment of Clerk
The Chair called for nominations for the appointment of Clerk to the Community Council. It was agreed to consider the appointment of Clerk at the next meeting.
5. Governance Documents
Mr Derek Mackay, Comhairle nan Eilean Siar, circulated the new Scheme of Establishment, along with copies of the Standing Orders, Code of Conduct and the Constitution. It was indicated that the main changes made in the revised Scheme were to increase the minimum number of members from four to six, introducing a mechanism to fill casual vacancies through co-option and holding the AGM in May or June each year. It was agreed to approve the Constitution.
6. AOCB
Mr Derek Mackay indicated that Comhairle nan Eilean would look to provide ongoing training and seminars for Community Councils and the Community Council were invited to consider training needs and potential seminar topics. The Community Council discussed issues and priorities identified in the previous term. It was agreed:
1) To note that Ms Margaret Mackin would circulate the previous Community Council minute.
2) That progress with priorities and issues would be included as an item for the next meeting and Ms Karis Beattie would be invited to attend.
3) Ms Margaret Mackin would circulate a call for volunteers for the Community Skip rota.
4) Mr Derek Mackay would confirm whether the Comhairle was in a position to provide further guidance in relation to the disposal of soft furnishings and upholstered seating.
5) The next meeting would be held on Tuesday 6 February 2024 at 7.30pm.
Pairc Community Council Meeting
Thursday 31st August 2023, Resource Centre, Kershader
1.Welcome & Apologies:
In Attendance
Iain Nicolson (IN), Louise Nicolson (LN) - Treasurer, Karis Beattie (KB) - Secretary, Lyndsay Montgomery (LM) – Vice Chair, Margaret Mackin (MM), Robert Mackenzie (RMK) - Councillor, Angus Morrison (AM) - Councillor
Apologies
Morris Black, David Skene, Anna Macleod, Doro Reider
Agenda Item
2 Minutes P:IN S:KB
3 Councillor Updates
Information available surrounding CC elections included in press release sent to PCC email and on CNeS Website. RMK proposes polling existing members to understand numbers required to meet minimum at election.
4 Community Council Elections
KB asked those present if they were comfortable stating whether they would stand again. IN, LN, KB indicated that they were standing down; DS undecided; MK standing.
5 Village Defibrillators
IN – transfer of responsibility for defibs to village representatives:
Ravenspoint – managed by staff; Orinsay – Iain Nicolson; Lemreway – Donald Nicolson; Cromore – Joan Mackenzie/Karis Beattie; Gravir – Pairc School & CnES; Marvig – no representative, concern regarding Defib location.
5 Defibs registered with Lucky2BeHere & BHF Circuits
Maintenance & costs – pads have 2 year shelf life, with batteries last replaced 2021
AM recommended investing in Polyester rather than current plastic cases £750/£450 respectively.
Defib training sessions to be arranged in the Community – no owner
6 Gunnera in Pairc
Unclear on what is happening around eradication, other than supply of locations to Pairc Trust
7 Secretary Updates
Tigh Ceilidh – monies received 28/06/2023, LN confirms Water & electricity paid by Pairc Trust Housing – Spoken with Iain Watson & Mary Anne, confirmed 4-6 units with HHP, AGM of 2024/25 at Pairc Free Church date TBC Playpark – re-siting may not be cost effective, conflicting information from CNeS Education re. funding and expectation. Request to procure existing mats from member of the public via facebook - request was rejected on safety grounds. Gym – checking with Faire around using Faire alarm not progressed. Revisit issues surrounding Pairc Trust ownership. Machines now obsolete Small Grants – decision taken to wait for ne PCC before advertising Bakkafrost Grants – open and available to Community to apply Followup email with Donald Macdonald - KB Discussion on disposal for next PCC.
8 AOCB Skip Management
IN handing over to MM
9. Remembrance Wreath - IN to order
10. Date of Next Meeting TBC post-elections
Pairc Community Council Meeting
Thursday 27.06.2023 7.30pm Location: Sgoil na Pairc, Gravir
1. Welcome and apologies.
In attendance – Members of Public, Karis, David, Morris, Cllrs McKenzie and Morrison, Dougie – Bakkafrost, Rosemary – Foundation Scotland. Iain. Louise. Angus.
Apologies – Doro & Lyndsay.
2.Minutes last meeting - 18 May 2023
Proposed – Karis, Seconded – Louise
3. Councillor Updates – Provided by Cllr Morrison
Annual ward funding cut for the area - £6,000 now instead of £10,000 for 23-24.
Budget challenges for the Comhairle.
Job potential and community benefit funding.
Too many jobs, not enough people just now, worse in Harris
Bins also proving challenging, but settling into a rhythm now.
4. Bakkafrost Gravir - Site Manager Dougie Shaw gave presentation.
Aim is to be most sustainable salmon company in Scotland
5 Marine Sites – 26 employees. Processing in Stornoway – Over 100 jobs. Potential of a new site in Gravir with 6 jobs
Potential of new processing site in Arnish to replace current processing site.
700,000 salmon on site 2kg weight – £20-30M of stock
12 120m Pens
SeaPro netting which stops things getting in or out – Gamechanger. Not losing stock from seal predation
Moving to organic methods - FLS de-lousing using mechanical means and being treated with fresh water. Pressurised container which draws the lice off from the fish.
Looking into processing of Morts to be re-entered into productive use.
Faroe Isles feed company Havsprun.
Shore base is clean and tidy.
Happy to organise beach cleans – they have been cleaning up things which have been left by previous users but would offer staff time towards this to assist with community volunteers.
Potential to assist private homeowners with jobs utilising the equipment.
Bakkafrost Scotland | Community Fund – Details have been shared in the community.
Action – David to request forms and send to groups.
5. Uisenis Windfarm Community Benefit Scheme - Foundation Scotland presentation given by Rosemary.
Foundation Scotland is only organisation of its type in Scotland.
Work generally with organisations or developers – not individual philanthropists.
25% of Community Benefit arrangements involve Foundation Scotland.
Can be light-touch or have more of a role in delivery.
Unique and radical, not under the jurisdiction of central gov or councils etc – the decision making is taken at the local level.
Eurowind have tasked Foundation Scotland with helping them to design any scheme to be delivered in Pairc in event of consented scheme in Pairc.
The ‘area’ is not defined. But unlikely to see a role whereby the ‘area’ does not have a bias to the ‘host’ or ‘impacted communities’.
Clear, transparent process for how to access and distribute the funds.
Decision making should be taken by the communities where the money is being distributed.
Phase 1 – M.O.T on the MCWFT Trust to start, as this is the 10th Anniversary of this Trust. What has gone well, what can be improved, how it is governed and what the stories are from the history of the organisation. Review will be completed by the end of the year.
Review is to be published and available to the community.
Phase 2 – Ensure there isn’t duplication and focus on long-term sustainability.
There followed a Wide-ranging discussion around the potential benefits and challenges of such a large project.
6. Lucky2BHere Defibrillators
Marvig defibrillator is difficult to find because of its location.
7. PCC Website
Spanglefish website is now back up and running, and all minutes are now published in an archive. Iain thanked for his hard work on this. There are Sections on:
Home Page, Minutes of Meetings, News, Community Skip, Defibrillators and Bin Service.
David – Action – To post on social media and share with Area Forum.
8. Playpark response CnES
It was noted that response to email doesn’t tally with the minutes from our previous meeting and Karis to query.
9. AOCB
Housing – Gravir housing follow-up
Karis was commended for her continued hard work
Cllr Morrison shared that CE Round 4 had been Disbursed.
10. Date of next meeting - (Thurs 31 Aug, location to be confirmed)
Pairc Community Council Meeting
Thursday 18.05.2023 8.45pm in Sgoil na Pairc, Gravir
Minutes
Welcome and apologies
In attendance – Members of public, Iain, Louise (Treasurer), Cllr Morrison, Cllr Mackenzie, Morris (Chair), Mags, Lyndsay, David (Minute-taker), Karis (Secretary).
Apologies – Angus McDowall, Anna, Doro
Morris shared a handy wallet-sized bin schedule which is to be distributed in the community via central hubs and village reps where volunteers are able to. This was noted by the group as a worthwhile endeavour which had been appreciated by the community. It was noted that the council do not plan to send out a paper copy of their own version.
Minutes last meeting - March 30th 2023
Proposed – Karis Seconded – Louise
Councillor Updates
Cllr Morrison said the new bins schedule and playpark were the main things and these have been covered. He said the Comhairle is facing financial pressure and ring-fencing and duplication of functions exacerbates this. No details on cuts the Comhairle might make to ring-fenced areas were discussed. A PCC member disagreed that substantial duplication is an issue due to personal experience of working collegiately at the Comhairle with partners.
Sgoil na Pairc
It was noted that we need to articulate a strong rationale to ensure the support of Cllrs who will make the final decision on any request relating to catchment and the financial implications of this which are likely to be a significant consideration.
Gravir Playpark
It was noted that this had been resolved in earlier meeting.
AOCB
Karis shared there has been a positive outcome to the feasibility study on Gravir Site which is great news – site is suitable for 6-10 units and it was noted that a larger development will mean a lower cost per unit.
Karis shared that Angela Smith who covers housing strategy at the Comhairle wants to meet with PCC and PT to discuss housing needs.
Action – Karis to arrange meeting.
Karis also shared that a further meeting was then envisaged with HHP and TIG and other stakeholders.
Action – Karis to arrange in due course.
Karis shared that due to publicity surrounding the closure of the gym, Tony from the Sports Centre had been in touch and is looking at ways to keep the gym open with an alarm system.
Karis gave an update on the Tigh Ceilidh sale, which has involved considerable requests from the buyers legal representatives.
It was noted by those present that we had signed the Constitution on recommencement of the PCC, however the Comhairle have stated that they do not currently have a copy and thus it was agreed to re-sign this and minute that it had been adopted back in 2020 when PCC was reinstated.
Action – Karis to arrange for this to be sent to Solicitors once signed.
Action – David to minute the decision as per the above
Angus McDowall had raised a question via email which asked about the school lets policy.
It was noted that groups in the area are entitled to use the school on a Tuesday evening free of charge.
Cllr Morrison asked if we have a registered food bank in Pairc.
Louise shared that we had previously liaised with one located Stornoway Golf Club, however there was no provision currently in place.
Action – Iain agreed that Ravenspoint would investigate the potential to offer some sort of provision via the shop in Kershader and he will liaise with Cllrs.
Date of next meeting
To be confirmed as it is being investigated whether the school can be utilised as a meeting space again.
Action – Karis to confirm and send relevant notices in due course.
Pairc Community Council Meeting
Thursday 30.03.2023 7.30pm in Tigh Ceilidh Gravir
Welcome and Apologies
Morris welcomed all to the meeting.
Present:
Morris Black (Chair), Louise Nicolson (Treasurer), Lyndsay Montgomery (Vice Chair), Iain Nicolson, Angus McDowall, Karis Beattie (Secretary), Mags Mackin, Angus Morrison (Councillor), Robert Mackenzie (Councillor), Monica and George (Public)
Apologies:
Anna Macleod, David Skene,
2. Previous Minutes of 26th January approved: Proposed Iain Seconded Karis
3. Councillor updates:
Four projects were put forward for the Crown Estates fund.
The last of this years ward funds has been allocated to the War Memorial project.
4. Euro wind – Community Benefit
Heather Wylie of Euro wind gave her apologies for not being able to attend the meeting.
Chair Gave an overview of the project to date on her behalf, Euro wind have engaged Foundation Scotland to help the community benefit aspect of the project.
Heather will look forward to attend the next suitable meeting as well as Rachel Searle of Foundation Scotland, Chair will liaise to set up meetings.
Chair stated we keep the 2 parts of this separate.
Planning 2- Community Benefit
The subsea cable has come along and has been grid approved.
Euro wind is offering a variety of benefits.
Chair emphasised that we have one chance to look at the community benefits and make sure our community is happy with what is on offer.
There will be no construction at all during breeding season of native birds.
Councillors encouraged the community council to engage the young people in the area as this will play a significant part in their future.
5. MCWFT small Grant Fund
One application came in via email from the nursery for resources to their poly grub.
One person came forward requesting some litter pickers for the area.
Lyndsay proposed the nursery purchase some litter pickers with these funds to give to Seonag.
It was approved that the remaining funds go to the nursery.
All Funds for this year have now been spent.
6. Sgoil Na Pairc Meeting Update
PCC had a meeting with the Education Department. It went well and the department are open for discussions. The group discussed the free transport service for the children coming from South Lochs going to North lochs and how this is affecting Sgoil Na Pairc school numbers.
Gaelic Provision was also discussed about the potential reopening of this.
However, to get Gaelic provision up and going again parents would need to want this and there must be more than one family looking for that provision.
Trish the executive head for Rural schools stated that we could share the catchment area to Sheildinish and Ballan if parents wanted to.
Sgoil Na Loch Parent Council were happy for the offer of this in previous meetings and a letter was sent out to parents in Sgoil Na Loch last year.
There is a school lets policy which offers free use of the school on a Tuesday and Saturday. This currently not being used, but the council would need to look into someone opening and closing if any groups were to come forward to use these nights.
CNES said no to taking over the running of the play park.
It was proposed that playpark equipment that is still in good use be moved to the school. If this is approved PCC has the funds from fencing - £900 - and Councillor ward monies of £1500 that could be used to move and install at the school.
Angus said that the council has a guy who looks at playparks and that he would ask him if it would be possible for him to have a look at Gravir play park.
Group Discussed about inviting Donald Macleod from Education Department to attend the next meeting to discuss these proposals.
7. Gym
PCC and Pairc Trust have found it extremely hard and overly complicated with the Insurance provider to continue the running of the community gym.
It was agreed that we would put a post and emails out to other organisations to see if any other group would like to give it a go at running the gym.
8. Marine Protected Area
Council is heavily against this and so is PCC. It will have a serious impact on our fragile community. As it is proposing having 10% of Scottish Waters for this.
9. PCC Succession
Lets speak to our community and encourage engagement in the PCC and to hold an event thanking those in the community.
Ishbal is already in the process of organising this thank you event for the community.
10. AOCB
Morris thanked Norman Macleod for paying for the Poppy Wreath.
Karis put up a post regarding any scrap metal in the villages that McLaughlins would remove.
DONM
Proposal of having meeting with Donald Macleod at school on the 18th of May 2023 at 7.30 – 8.30 to discuss school.
Then the AGM will follow at 8.30pm.
8.45pm Regular Business Meeting.
Meeting closed at 9.00pm
Pairc Community Council Meeting
Thursday 26th January 2023 in person at Tigh Ceilidh, Gravir.
Present: Karis Beattie (Secretary), Morris (Chair - Chairing the meeting), David Skene, Louise Nicolson (Treasurer), Cllr Angus Morrison, Cllr Robert Mackenzie, Iain Nicolson, Doro Reider.
Apologies: Anna Macleod, Margaret Mackin, Angus McDowall, Lyndsay Montgomery.
Minutes
1. Welcome and apologies
Chair welcomed all present and apologies noted as per above. It was noted by all members that they wished to put on record they’re condolences to Muriel Gillies due to the dreadful news of the fire at 22 Cromore. Thankfully there were no casualties and our gratitude, as a community, must go to the Gravir station crew who were first to attend and all emergency services staff. They were backed up by fire crews from Stornoway and Harris, all of whom ensured the fire was contained and didn't spread beyond Muriel's house. Thanks were noted for the local fire brigade crew that give up their spare time to provide this service. The quick response of the Church in setting up a hardship fund was also noted as commendable and this is raised again as a decision was made to donate to this later in the meeting.
2. Minutes last meeting – November 24th 2022
Proposed – Karis Seconded – Morris
3. Actions from Previous Minute
a. Skip CCTV Update – CCTV Cameras procured and a sign to accompany this.
i. Action - Sim card details to be downloaded to Community Council computer for data protection purposes and kept under password protection.
b. MCWFT - £450 remaining in the fund. i. Action – Advertise to try and get used before end of March once checked with Lyndsay.
c. Senior Citizens Dinner Update – Lyndsay not in attendance, no update.
i. Action – Karis to ask for progress report and highlight MCWFT remaining grant availability.
d. Uisenis Meeting Update – Morris is awaiting a response from the Developer.
i. Action – Add to next agenda for update.
4. Councillors Update
a. Cllr Morrison highlighted the imminent closing of the Challenge Fund. CCnP had hoped to utilise this for a Ravenspoint website – work is ongoing on this and it is hoped an application can still be made.
b. Warm Spaces Hubs – Cllr Morrison shared that applications were submitted for the following amounts; £7,000 Ravenspoint, £8,000 for North Lochs Community Association and an £6,000 for a voucher scheme (to be administered by North Lochs for the whole Lochs area). £4000 has been granted to Ravenspoint and £4000 for North Lochs thus far. Cllrs still following up on the voucher scheme.
c. Cllr Morrison shared that cuts are potentially faced across Council services due to funding cuts from central governments.
d. Cllr Morrison shared details that Crown Estate Round 4 is to be released shortly with an allocation of £100,000 per ward. Details on who is leading this within the Comhairle is yet to be announced for Lochs. This is to be split 3 ways - £33,333 per area (Pairc, Kinloch and North Lochs).
e. Cllr Morrison shared information that the plan for an administrative graduate post through the Adhartas Trust is still being pursued. One condition with Adhartas is a commitment that half a day a week is devoted to study leave to help achieve the relevant degree. It is envisaged this post holder would work closely with the newly created Community Engagement Unit within the Council promoting and identifying funding projects in the Lochs area. North Lochs and Kinloch are fully committed to signing up to this and there is already a financial contribution from Kinloch and North Lochs committed to support the post for another year from previous Crown Estate revenue rounds.. The question was raised of whether Pairc Area Forum may want to buy-in to this scheme using a proportion of their Crown Estates Round 4 Allocation. Further details were requested on worker-time allocation and financial commitment, and it was noted that the Area Forum has potential projects for Round 4 lined up and any decision to redirect funding to a share in an administrative employee tasked with providing administrative support to smaller groups in Pairc would require a full meeting of the Forum and consensual decision based upon comprehensive details of the process and financial commitment. Cllrs agreed to continue to update Pairc on any progress. It was also noted that the Pairc Area Forum (through CCnP/Ravenspoint) has a track record of providing bespoke part-time employment opportunities based in the district and available for use by a range of organisations. Cllrs noted that the plan for the new post would be for a 4/5-year post. Cllrs noted that the job role would involve administrative training through the college and funding for the continuation of the post would be dependent on securing funds for this.
f. Cllr Morrison noted that larger forums are being encouraged to bring together key organisations and ensure a collegiate approach to development. It is therefore likely that Pairc forum will be invited to join a Lochs-wide forum. It was noted that the foundation for a strong Lochs-wide forum must be well-functioning and inclusive local forums which have buy-in from all they key organisations in that community.
g. Cllr Morrison shared that Participatory budgeting at the Comhairle is being encouraged and further details to follow on this.
5. Tigh Ceilidh Building Action - Secretary to contact recommended Solicitors to get ball rolling and be guided by their advice on the terms of sale. As a commitment to utilise the TIG Empty Homes Scheme has been secured from PT it was not felt necessary to add further burdens. Secretary to work with fellow Appointed representatives and bring back to full PCC once progress has been made or decisions need to be taken.
6. Pairc Gym Pairc Trust have requested to change room in which Gym will be located. Action - Gym Plan to be adjusted and application for CE to be prepared once final details confirmed. Appointed representatives to finalise and send to all members for approval before final application made.
7. Sgoil na Pairc School roll and transport policy were discussed. Secretary shared details of a response from the Comhairle on the policy as it is undermining rural schools’ viability. Cllrs were asked how to escalate this issue as the school is fundamental to a viable community in Pairc with the closest alternative so far away. It was also noted that Pairc is often described as a strong Gaelicspeaking community due to the relatively high level of speakers concentrated in the area – however at this time there is no Gaelic-medium education nor plan to reinstate this in the Pairc School and children are taken out of the district to access this.
Action - Cllr Morrison to set up meetings between Education Department and will liaise with PCC and Parent Teacher Council to set this up.
8. Playpark
i. Decision - Agreed to investigate with the Comhairle the potential of moving remaining good equipment to the school and officially closing the Playpark. To be raised at the meeting about the school.
9. AOCB
a. Muriel Gillies Fund
i. Decision – Agreed to liaise with Cllrs to put together a donation of circa £1000 from the Community Council (£600) and Cllrs (£400). It was also agreed to send a bouquet of flowers with the best wishes from the PCC.
ii. Action – Louise to arrange financial contribution and bouquet.
b. Housing Meeting i. Secretary detailed ongoing progress and meetings held to ensure a comprehensive list of potential and dismissed house sites is compiled. This is an essential first step in ensuring a coherent approach to planning future development. It was also noted that the Comhairle are able to utilise the HHP underspend for ‘land banking’ and are investigating securing another site in Pairc to ensure a steady supply of affordable housing to tackle demographic challenges in the district and secure a sustainable future. 1
10. Date of next meeting - Thursday 30th March 7.30pm
Thursday 24th November 2022 in person at Tigh Ceilidh
Present: Karis Beattie (Secretary)
Morris (Chair)
David Skene
Cllr Angus Morrison
Cllr Robert Mackenzie
Margaret Mackin
Angus McDowall
Lyndsay Montgomery
Apologies: Anna Macleod, Louise Nicolson (Treasurer) Iain Nicolson, Doro Reider,
Minutes
Welcome and apologies
Minutes last meeting – November 8th
Proposed – Lyndsay
Seconded – Karis
Actions from Previous Minute
Skip Volunteers and CCTV – Morris has ordered cameras and signs. Mags to organise data protection side of this. No word on volunteer side as Iain not in attendance.
Toum road ditching problem
Angus Morrison has requested Comhairle to visit.
MCWFT Small Grant Fund remaining advertised for 10th December.
New form has been received from MCWFT for use.
TIG informed of PT letter re:Tigh Ceilidh
To be covered in agenda.
Councillors Update
Ward Fund application has been successful for CCTV, should be paid into PCC shortly.
Ward Fund has had £500 requested from the Gravir Cemetery Committee. Cllrs informed that £1250 remains for Pairc but that this can be run over to the next one.
Discussed potential for Senior Citizens Dinner.
Action – Lyndsay to follow up and liaise with North Lochs Iain Macaskill and Pairc Social Club.
Warm hub plan being put together by Cllrs, will be raised at area forum on Tuesday.
Tigh Ceilidh Building
Since the previous meeting TIG were informed of interest from PT. TIG were concerned that a competitive process would be detrimental and proposed a partnership solution involving all three parties – this was then proposed to PT and a meeting requested. PT agreed to meet last week with PCC delegates and TIG representative present. Minutes of this meeting are to be circulated but the outcome was an acceptance of the proposal from TIG which allows the empty homes scheme to be utilised and an agreement of all parties to work together to see this proposal come to fruition.
It was also noted that part of this agreement is that the PCC will have the use of the Resource Centre for future meetings without cost.
PCC members agreed that this is an optimal outcome for all parties which ensures the hard work done up to this point is not lost. It was noted that PCC hope that this can be a family home but understand the size of the house will be subject to the feasibility study which is ongoing by TIG. This was all raised at the meeting between PT, PCC and TIG. Angus Mcdowall noted that other options may be able to involve a larger footprint and this would be investigated by Pairc Trust.
An email had been circulated showing in writing that Tim Langley at Comhairle was content that the PCC had conducted sufficient community engagement and a sale could proceed.
Decision – PCC delegates to liaise with PT/TIG on the procedure for sale. There was no dissent from members, agreed unanimously.
Pairc Housing Update
Secretary shared that Gravir site has progressed to a full feasibility, though it was noted that TIG have been tasked with this and it may take some time as they are busy at present. It was also shared that the allocation within 23/24 Housing Programme for South Lochs is 4 units so this could be 2x 2 semi-detached properties. Planning have estimated 6-8 units could be developed on the site, but TIG feasibility will give more details and likelihood is thought to be 4 units. It was also shared that Lemreway site would have been 2 units and that this has not been ruled out for future (especially if there is an issue at Gravir for e.g.).
A meeting is hoped to be scheduled between PCC, PT and CNES re: site identification in January. Cllr Morrison reiterated the importance of an up to date list of sites.
The secretary has also requested an update on the underspend from the affordable housing budget.
Angus Mcdowall raised the point that we need to spread the housing throughout the villages.
Croft housing was raised as an issue by the Chair and the need to re-attach new houses to crofts to ensure these are used. Angus Mcdowall shared that the Pairc Trust have invited Crofting Commission development representatives to meet with the Pairc Trust to discuss relevant issues and noted that the Commission had been in touch with crofters in the district and made clear the Pairc Trust had shared no crofter details with the Commission.
Pairc Gym
David shared details from the delegation dealing with the Gym. A meeting was held with PT and minutes from this meeting will be circulated to members. In the meantime, it was shared that it was a productive meeting with all parties working to find a solution to run a 1-year pilot utilising Crown Estates Round 2 funding. The time sensitive nature of Crown Estates funding was noted and discussed with Cllrs and thus it was agreed that this could proceed without a further PCC decision being minuted though details of the final delivery plan will be circulated, and costs made clear to all members.
Decision – Agreed to utilise Crown Estates Round 2 subject to approval from Cllrs.
Uisenis Wind Farm
Secretary to request a meeting with EuroWind.
AOCBMCWFT Small Grant Application
Decision - Agreed £500 for Travel/Resource to Hebridean Childcare to go to Kinloch Youth Club. Leaves £1950 in this round. Action – Secretary to correspond with Hebridean Childcare once checked with MCWFT.
Action - Secretary follow up with Iain Nicolson (Orinsay Hall) and Dave Philips (Pairc Social Club) who had made initial enquiries.
Playpark
Decision - Agreed to be agenda point at January meeting.
Area Forum Meeting Tuesday 29th
David shared details of agenda to be covered on Tuesday and encouraged parties to attend.
Date of next meeting - Thursday 26th January 7.30pm
Thursday 25th August 2022 in person at Tigh Ceilidh
Present: Karis Beattie (Secretary)
Morris (Chair) (Chairing the meeting)
Louise Nicolson (Treasurer)
David Skene
Iain Nicolson
Cllr Robert MacKenzie
Member of the public
Apologies: Doro, Lyndsay, Cllr Morrison, Anna, Mags
AGENDA
Welcome and apologies
Minutes last meeting – June
Proposed - Karis. Seconded – Iain
Outstanding actions:
Action – Chair to ask Dennis again for an invoice or at least receipt
Action – Chair to order materials for playpark
Toum Update[1]
Secretary met with residents at road to identify trouble spots. Waiting on date for site visit with Murdo Macritchie, roads dept.
Resource Centre Rental[2]
Initial enquiry to MCWFT for a grant to run the Gym received initial support pending application of 70% of cost for 3 years. Potential crown estates application for remaining 30% was raised at Area Forum and feedback shared with group.
There were lengthy discussions on best way forward given onerous insurance requirements from Zurich and desire not to burden future Community Councils.
Action – Secretary to set up meeting with Pairc Trust (PT) as there are insurance requirements which are too onerous for the CC to meet alone. Potential for innovative funding and management plan to be organised and this to be discussed at meeting with PT.
Action – Agreed to have Succession planning as future agenda point before new elections to ensure continued working cohort to keep Community Council going.
Housing Update[3]
Secretary shared info of Maryann correspondence re: full feasibility.
Action -– Secretary will follow up with Donna at TIG in regard to the Tigh Ceilidh.
It was noted that the Community Council welcome the news of new staff and MCWFT and PT and reiterated their desire to work closely with both organisations moving forward to explore innovative housing options to tackle depopulation and demographic challenges.
MCWFT meeting[4]
Action – Secretary to contact Iain MacIver to set up meeting to ensure a greater understanding of MCWFT and their role moving forward.
AOCB[5]
Action – Secretary to set Mid October deadline for Small Grants fund through MCWFT.
Action – Agreed to send Chair to HIE Strategic Review initiated by Area Forum. Potential for secretary to step in if two required or Chair is unable to attend.
Date of next meeting
Thursday 27th Oct 7.30pm
Thursday 30th June 2022 in person at Tigh Ceilidh
Present: Karis Beattie (Secretary)
Morris (Chair) (Chairing the meeting)
Louise Nicolson (Treasurer)
David Skene
Iain Nicolson
Cllr Robert MacKenzie
Mags Mackin
Anna Macleod
Members of the public
Apologies: Doro, Lyndsay, Cllr Morrison
1. Confirm Minutes of previous meeting
Proposed by Karis Seconded by Iain Nicolson
2. Matters Arising
Action – Morris to speak to Dennis to follow up on bill for grass cutting then to be sent to Ishbel as per agreement for handyperson.
Action – Agreed to request longer term funding for Gym to MCWFT/PT.
3. Main Agenda Item – Local Gritting Priorities
Karis gave an update on the Toum Road – Priority 4 currently, explaining correspondence with Murdo Macritchie and when next contracts are due for renewal. CC heard from members of the public who explained the challenges regarding carers losing days of work and knock-on impacts for those receiving care in the district. It was also highlighted how dangerous the road is, with a lack of safety barriers at key points on the road.
Action – Karis to liaise with Murdo Macritchie and residents to meet for visit to the road.
Action – Karis to follow up with Murdo Macritchie on obtaining a Priority 1 status for the main road as far as the school (extended from Eishal).
4. Tigh Ceilidh Survey Results
The high response rate was welcomed by the group and results had been circulated by the secretary prior to the meeting and are copied below. It was noted that despite no mention of housing in the consultation this had been raised by a significant number of respondents. The potential of holding a public meeting on the topic of housing was discussed and the chair made the point that land is available in the district.
Surveys received: 33
For renovation or develop asset: 20
Against renovation or develop asset: 11
Other for: 4
Other against: 1
Launderette mentioned in favour: 8
Housing mentioned in favour: 7
Action – Karis to liaise with Donna at TIG on the potential options on the housing front and will report back to CC. Tigh Ceilidh development to be considered further at a future meeting.
5. Housing in Pairc
a. Housing was discussed at length and an update given by the secretary on the status of the proposed HHP development at Lemreway. Site had not yet gone for full feasibility as CnES made decision to add an additional stage prior to the Phase 2 Report (full feasibility).
Action – Secretary to liaise with HHP/TIG/CnES.
b. Secretary gave an overview of Empty Homes Project being led by TIG – this involves three separate routes to bring homes back into use. Pairc has been included in the initial stage. It was noted by all that the inclusion of Rural Housing Burdens on any property brought into use under the scheme was a positive for retaining population and ensuring homes did not end up as holiday lets.
Action – Secretary to liaise as per previous note under agenda item 4.
6. PCC Laptop
Action – Secretary to take laptop to Tech Mobile and investigate cost implications of repair vs replace.
7. AOCB
The Chair gave an update on the Playpark and progress made to do date.
Action – Playpark materials order to be made by the Chair.
8. Date of the next meeting
Agreed as Thursday 25th August 7.30pm at Tigh Ceilidh.
MISSING AGM MINUTE APRIL 2022 – available at next AGM
Thursday 28th April 2022 7.30pm In person at Tigh Ceilidh, Gravir.
Present: Karis Beattie (Secretary)
Morris (Chair) (Chairing the meeting)
Louise Nicolson (Treasurer)
David Skene
Iain Nicolson
Apologies: Doro, Lyndsay, Mags, Anna, Angus
Confirm minutes of previous meeting.
Amended to show Iain Nicolson was present. Louise Proposed and Iain Seconded.
Matters Arising
Resource Centre Rent - PT and MCWFT emailed, MCWFT reply
Email had been circulated with a response from the Pairc Trust to our queries.
Concerns were raised over the lack of acknowledgement of the question regarding the options available to us. However, this was noted as a positive development that the Pairc Trust are willing to complete funding applications on our behalf – this could help with the CC capacity issues and help us to push forward in our work.
Members with mixed views and particular concern over use of ‘commercial’ rent for a Community Council responsible for a gym facility for basic public health and wellbeing which cannot have reliable income sources to meet this obligation on an ongoing basis once established as a norm.
Concerns also raised over the use of fund for community benefit leading to such onerous paperwork and potentially unsustainable arrangements for community organisations.
Other members advised that this is a suitable solution which allows the gym to continue regardless of the mechanism used and should be welcomed.
Agreed to wait for application to Health Board answer before making final decision on the proposal from Pairc Trust.
Habost Postbox
Moved to a more suitable location.
Playpark fencing – Grass cutting
Agreed to get initial quote then approach Community Asset Fund through Crown Estates to look for funding.
Housing Meeting - Lemreway site to undergo full feasibility
Karis gave update on the previous meeting and important progress.
Upcoming Local Election
Morris had circulated a question list to prospective councillors and received first response from Angus Morrison.
Tigh Ceilidh survey results and next steps
Agreed to draw up short report on the responses and circulate before another meeting to inform next steps.
Morris identified an idea to look at a survey to identify the potential for land for housing to encourage re-population, agreed to look at another mailing to the district. Agreed that it is worthwhile following up on ways to identify parcels for future development plans – can tie in with potential Local Place Plan
MCWFT Small Grant Fund - request 2022/23 tranche and terms
Agreed to ask for any new conditions.
Lewis Association Community Councils meeting February - new treasurer required
Nobody able to commit to this from PCC at the moment.
EE Emergency Services Mast Lemreway and Proposed Lemreway/ Orinsay 4G Mast
"The mast in Lemreway is an EE emergency services mast, provided through the Scottish Government Infill programme. The blackspots in Orinsay could be sorted by means of individual antennas or a relay system providing a better signal in these parts of the village.
The proposed mast above Orinsay/Lemreway is part of the UK Government Shared Rural Network roll out of 4G services to rural communities currently recognised as 'not' spots. It should provide a mobile signal into Orinsay and Lemreway initially from O2 and Vodafone.
The mast in Calbost was provided by EE as part of their general service obligations to provide mobile services in rural communities. It is also part of the emergency services provision. It's not part of the same Scottish Government programme that provided the mast in Lemreway.
The need for generator backup in the event of a power outage is recognised and should be provided." Donnie Morrison.
CnES Playpark Grant
This was a one off grant for playpark equipment which the previous CC did not access. It can't be requested or claimed, as was thought, but must be applied for. An application will need to be completed for a project that we would be seeking funding for.
AOCB
Discussed the potential to move to bi-monthly meetings. Potential to hold strategic or specific meetings.
Date of next meeting - Thursday 30th June 7.30pm
MISSING MINUTE FOR 31 MARCH 2022
Thursday 24th February 2022 Virtually via MS Teams
Present: Karis Beattie (Secretary)
Lyndsay (Vice-Chair) (Chairing the meeting)
Louise Nicolson (Treasurer)
Doro Reider
David Skene
Margaret Mackin
Apologies: Morris Black (Chair), Anna Macleod, Councillor John Mitchell, Councillor Grant Fulton
Confirm Minutes of previous meeting
Proposed by x Seconded by x
PCC Gym and resource centre rental
Karis has checked Gym – happy with forms and layout.
Karis to contact Zurich (insurers) to get full information on coverage.
Iain confirmed that Orinsay did not charge the previous community council but did confirm that grant funding was passed on to them in a similar manner.
CC agreed to seek further clarification on the timeframe, terms and alternative options if any available.
CC agreed to follow up with implications for districts allocation of MCWFT funding.
CC agreed to inform that an application for funding has already been submitted.
TC Missives and Consultation
Iain reported no burdens on the use of Tigh Ceilidh
Village reps agreed for disbursing consultation round the doors.
David + Iain to finish writing up then send round. To be handed into to village rep or Resource Centre.
Clerk Minute Taking
The CC wishes to pass on their appreciation to Fiona for the fantastic notes and general support to the Community Council. David happy to continue in the interim.
Habost Postbox
Had been advised to follow up – but they are investigating and awaiting a response from their team (based on mainland). Positive that a response been received.
Playpark Fencing Dates
Continued liaison with Karis and Morris – no dates confirmed yet but will be followed up with members and wider community.
Village Noticeboards
Karis to follow up with Pairc Trust.
NHS Western Isles Capital Grant Fund
Application submitted for £15,000 for the gym equipment and running costs and 5 defibs. Awaiting answer.
WIDT Community Gala
Lyndsay looking to use previous funding towards a wider community gala. Karis followed up and no response with WIDT for confirmation it can be used. Without further guidance assuming it can used.
Defib Maintenance
Training offered by Lucky 2 B Here.
All defibs are up to date as of this meeting.
AOCB
10th March proposed for new housing meeting with various partners.
Crown Estates Round 3 deadline is next Friday 4th March. Application to be circulated and Area Forum meeting to be held before the deadline, or on the deadline.
Date of next meeting: Thursday 31st March 2022 at 7.30pm at the Tigh Ceilidh.
Thursday 27th January 2022, 7.30pm – via MS Teams
Present:
Morris Black (Chair)
Karis Beattie (Secretary)
Louise Nicolson (Treasurer)
Lyndsay Montgomery (Vice Chair)
Anna Macleod
David Skene
Iain Nicolson
Doro Reider
Apologies:
Margaret Mackin
Norry Macleod
Councillor Grant Fulton
Councillor John Mitchell
Attending:
Councillor Paul Finnegan
Welcome & Apologies
Morris welcomed everyone to the meeting and the apologies were noted, it was agreed Karis would chair the meeting.
Minutes of previous meeting
The minutes from the 25th November 2021 were proposed as accurate by Anna and seconded by David Skene.
Matters Arising
Playpark maintenance costs –
£1000 to get it ready, not including a rope bridge. £1300 cost overall. We have £1500 from Ward Funding. Underspend £200 can be applied to the perimeter fencing.
Challenge Fund application made by Iain and Morris for the perimeter fencing – it was successful. Total Cost is £1878, and we obtained grant of £939.
It was agreed that: It was agreed to donate to the PCC the cost of the labour which will help us meet our costs of the project. Iain to confirm with Belle-Anne that the value of grant agreed is half the project cost. Neil to be approached to help prepare the ground for re-opening. Members of public to be approached to ask for volunteers.
It was agreed that: Cllr Finnegan happy to confirm that the ward funding underspend can be used on Playpark perimeter fencing
Tigh Ceilidh consultation status and conditions of sale –
Iain circulated email chain prior to the meeting with answers to a range of questions.
It was agreed that: Consultation should be reformatted so that it fits on 1 sheet of paper. The reference to the online survey should be removed. David will action this and circulate to members to ensure it is in final format for next meeting and all have had sight.
It was agreed that: Iain will contact CNES for further information on contracts of sale and missives/burdens and hold back on releasing the consultation at present.
Crown Estates Tigh Ceilidh Round 2 Funding
It was agreed that: Community Council are not in a position to spend the money yet, however this is due to circumstances outwith control of CC, and it is envisaged that flexibility from the council will be forthcoming if required, as deadline is not yet breached.
PCC Gym at Resource Centre – PT Email
Morris has followed up on the insurance, awaiting answers.
It was agreed that: Consider other models of Induction and ensure insurance.
MCWFT 21/22
Parent Council Application approved unanimously for £1500.
It was agreed that: 2021/22 tranche now fully awarded.
AOCB
Post Box Habost – No reply from Royal Mail.
Meeting is to be scheduled on housing on back of the letter which went to elected representatives.
Iain had circulated a reply from Gareth Wells of Scottish Government Digital Connectivity Policy Team to various questions regarding remaining black spots in Orinsay, it will be followed up by Iain to clarify some questions.
11. Date of Next Meeting - Thursday 24th February at 7.30pm via MS Teams.
Thursday 25th November 2021, 7.30pm – via MS Teams
Present: Morris Black (Chair) Louise Nicolson (Treasurer) Lyndsay Montgomery (Vice Chair) Doro Reider Anna Macleod Angus McDowall David Skene Iain Nicolson Margaret Mackin
Apologies: Karis Beattie (Secretary) Norry Macleod Councillor Grant Fulton Councillor Paul Finnegan
Attending: Fiona Stokes Councillor John Mitchell
1. Welcome & Apologies
Morris welcomed everyone to the meeting and the apologies were noted.
Minutes of previous meeting
The minutes from the 28th October 2021 were proposed as accurate by Iain and seconded by David.
3. Matters Arising
Sgoil na Pairc Statement –
The wording has been agreed by all those present at the meeting on 28th September, including the Director of Education at CNES. Copies of the statement will be distributed at the craft fair on 26/27th November, posted on notice boards, shared on social media, sent out in the school bags, sent to the MSPs, included in Lochs News, available at the church hall and in Ravenspoint. (https://www.facebook.com/pairccommunitycouncil/photos/a.105320451116772/431466038502210)
Taigh Celidh –
Iain and David had revised the consultation on the building’s use and the group discussed whether to release it yet. It was agreed that: it should be reformatted so that it fits on 1 sheet of paper. The reference to the online survey should be removed. On whether it should be made publicly available, further information is required on the title and conditions of sale. The group voted on whether to begin the consultation now and returned 4 votes in favour and 5 votes against putting the information out to the community now. It was agreed that: Iain will contact CNES for further information and hold back on releasing the consultation at present. AOCB – Toum Road – The road continues to be category 4 with extra salt left at the side of the road, but PCC will feed into the process for making amendments to the Winter Maintenance Policy. CNES are also considering making the road to Gravir school category 1. https://www.cne-siar.gov.uk/roads-travel-and-parking/roads-maintenance-winter-gritting/ 4. MCWFT 2021/22 Applications Review Since advertising the grant from 28th October, only 1 application had been received by the deadline of 22nd November, which was the PCCs own application for Taigh Celidh costs. £1500 will be granted from this round to PCC. £2500 is still available to any community group to apply (they do not need to be formally constituted) before March 2022. It was agreed that: The community will be reminded that the fund is available. A deadline of 21st January will be set. (NB: See Item 5 for further spend) 5. Xmas Give a Gift – Volunteer Centre The Lewis & Harris Volunteer Centre have released guidance on their Facebook page for communities wishing to ‘Give a Gift, Light up a Life’ and run an act of kindness project this Christmas. The group agreed the ‘Santa on Tour’ event last year had shown the community that groups in Pairc are pulling together for everyone’s benefit. It was suggested a reflective arm band could be included in the gift bag to increase visibility on roads in the dark evenings. It was agreed that: PCC will organise a similar event this year, using £1000 from the MCWFT small grants fund. Lyndsay to coordinate, Morris to help. £1500 is therefore now remaining from the fund for the Jan 21st deadline.
6. Challenge Fund
David made the group aware of a potential source of match funding that could be used for PCC projects. It was agreed that: David should investigate further.
7. Playpark Inspection
Morris updated the group on the work required to bring the Gravir playpark up to standard for an inspection, which included: 1. Roundabout - a bearing needs to be replaced and the mats need fixing together 2. Hammock - the locknuts are missing on the shackles 3. Swings – Requires 2.4m chains for both, new shackles and bushes for the top - seats have been provided already 4. See-saw - metal fatigue on the outside panels indicates potential for further damage inside 5. Basket swing – it has never been hung up as a safety shackle is missing – it may also be sited too close to other equipment 6. Climbing unit – the rope and decks need replacing, paintwork needs refreshing, new roof required on the ramp 7. Rubber safety tiles – Need to be weeded and glued closer together
8. Fencing – could ideally be replaced £1500 has already been granted from ward funds towards the repairs. It was agreed that: Morris will get prices for the materials. 8. Pairc Housing Next Steps Pairc Trust had arranged a meeting with the CNES Housing team and PCC to discuss the continued lack of housing in Pairc. CNES will be requesting that an underspend on government funding could be redistributed via means other than via the Registered Social Landlord – Hebridean Housing Partnership. There are issues around the capacity for HHP to deliver enough housing, which could be reconciled by contractors being compensated to also provide housing. PT and PCC will continue to push for housing to be built in Pairc, to redress the imbalance created by HHP housing being built mostly in Stornoway. The CNES Local Housing Strategy 2017/18-2021/22 sets a target that new affordable housing should be provided on a ratio of 55% in rural areas and 45% in the Stornoway area in support of the population and regeneration agendas. (https://www.cne-siar.gov.uk/media/16977/comhairle-nan-eilean-siar-ship-dec-2020.pdf)
9. Ward Boundary Change May 2022
John Reminded the group of the upcoming councillor elections in May 2022 and the removal of Pairc from the South Lochs & Harris ward to return to the Lochs ward. He advised PCC to be proactive in contacting those who will be standing in Lochs, to ensure their backing is given on Pairc’s case for schooling, housing and services. Ideally someone from Pairc should stand to ensure the local view is not lost in a ward with a higher population elsewhere. It would be important to be clear on Pairc’s priorities from the outset.
10. AOCB Crown Estates Funding –
The next round has finally been announced and will see approx. £145k available for Harris & S Lochs. Rather than a split by population, the councillors have agreed to divide the allocation 4 ways, with Pairc receiving 25% - £36k. CNES continue to work on a report on the previous 2 rounds. Fly Tipping – There continues to be rubbish left outside of the skip in Gravir. Defibrillators – 4 new batteries have been purchased. 2 have been installed in Lemreway & Marvig with the machines in Ravenspoint and Cromore to be done shortly. Louise has been talking to Angus Morrison about an error on the Ravesnpoint machine – another unit will be swapped into its place while the faulty unit is fixed.
11. Date of Next Meeting - Thursday 27th January at 7.30pm via MS Teams
Thursday 28th October 2021, 7.30pm – via MS Teams
Present: Karis Beattie (Secretary) Louise Nicolson (Treasurer) Lyndsay Montgomery (Vice Chair) Anna Macleod Angus McDowall David Skene Iain Nicolson
Apologies: Morris Black (Chair) Norry Macleod Doro Reider Margaret Mackin Councillor Grant Fulton Councillor Paul Finnegan Councillor John Mitchell
Attending: Fiona Stokes
1. Welcome & Apologies Karis gave the apologies and chaired the meeting in Morris’s absence. The meeting was held completely online due to a high level of covid cases locally.
2. Minutes of previous meeting Angus corrected the minutes in that he had sent on his apologies. The minutes from the 30th September 2021 were otherwise proposed as accurate by David and seconded by Karis.
3. Matters Arising Ward funding – The councillors had responded that applications to ward funding should go through the councillors, not direct to the community councils. MCWFT 2021/22 – The fund has been advertised on the Facebook page with a deadline to apply of 22nd November.
4. Sgoil na Pairc Statement PCC is drafting a letter/statement to the community, to make everyone aware of the serious issues surrounding the school’s viability. Karis to draft and circulate for agreement to the committee, the Parent Council, Pairc Trust and the Comhairle. It was agreed that: The statement will be posted online, in the shop, on village noticeboards, and via the school office to all Pairc parents. Anna & Lyndsay will speak to Sgoil Nan Loch parent council about letting their parents know about the issue.
5. Taigh Ceilidh – Public Opinion Iain reported on a document he had drafted on the future use of the building. He suggested it may not be time for a full consultation, but that the thoughts of the current committee should be made public. The current priorities for PCC are the School and Housing, development of the building is not a priority, but the ongoing running costs are a concerning responsibility in the meantime. It was agreed that: The document summarises the position well. Option 2 will be amended to be less specific and ask for more ideas for the building’s use from the community. Running costs should be outlined to highlight the responsibility of ownership. David offered to help Iain with any redrafting. Iain to contact CNES to see if they have a copy of the ‘Conditions of Sale.’
6. Taigh Ceilidh - MCWFT application and compare utility costs Louise outlined the annual running costs for the building and the group discussed payment methods to access the best deals. It was agreed that: An application for £1000 will be made to the MCWFT small grants fund, to cover some of the expenditure made so far and ongoing costs moving forward.
7. PCC email and Facebook Admin access Karis asked for volunteers to share access rights with. It was agreed that: Iain will be added as a Facebook admin. Anna will be given access to the email account.
8. AOCB The Playpark issue will be added to next month’s agenda for an update. The group briefly discussed information received from Neil Oldridge (Community Assets Handyperson) on creating a Nature Playground and his view on ongoing maintenance such as grass cutting.
Ward boundary changes – South Lochs will move to the Lochs ward in May 2022. The group voiced concern about an under representation for the people of Pairc. There will be only 2 councillors for the Lochs ward and the population density is far greater in Kinloch and North Lochs. The issue will be added to next month’s agenda for further discussion.
Timings of PCC Meetings – the councillors have been unable to be present for the last few months, due to a clash of meetings. Their input is greatly appreciated and a good relationship has been built with them during their term. The group attempted to find another suitable, routine date. It was agreed that: The scheduling will remain as it is until the new term begins in May, as Pairc will have different councillors then.
Keys – Seonag Macleod has a spare set of keys for the Taigh Celidh and has offered to be an additional key holder. It was agreed that: She will be a good key holder as she works nearby and can give access to the building easily.
Skips – Iain has put up the sign for opening times at the skip now. It also notifies people of the PCC Facebook page.
Remembrance Sunday – Iain will check what the arrangements are for laying a wreath on behalf of the community council.
Toum Road gritting – Karis has not had a good response from CNES, who will only put piles of salt at the side of the road, not send the gritter lorry up the hill. The road is treacherous for residents in freezing/wet weather and this has been an issue for many years. The road is priority 4 ‘To be gritted only in persistent icy conditions following completion of higher priority routes.’ It was agreed that: Karis to phone Calum Mackenzie at CNES to argue the case again.
Habost post box – Karis will email again with an alternative site suggestion.
10. Date of next meeting - Thursday 25th November at 7.30pm via MS Teams.
Thursday 30th September 2021, 7.30pm – Kershader Resource Centre & via MS Teams
Present: Morris Black (Chair) Karis Beattie (Secretary) Louise Nicolson (Treasurer) Lyndsay Montgomery (Vice Chair) Anna Macleod Doro Reider David Skene (via MS Teams) Iain Nicolson (via MS Teams)
Apologies: Norry Macleod Margaret Mackin Councillor Grant Fulton Councillor Paul Finnegan Councillor John Mitchell
Attending: Fiona Stokes Donald (Monty) Montgomery
1. Welcome & Apologies Morris welcomed everyone as chair and commented on how good it was that the meeting could be held in person and online. The apologies were noted.
2. Minutes of previous meeting The minutes from the 26 th August 2021 were proposed as accurate by Louise and seconded by Karis.
3. Matters Arising Defibrillator upkeep - Louise reported on the position with the machines that require new batteries and pads. £1159 will have been spent from reserved funds by the next meeting and further fundraising will be required for ongoing maintenance. It was suggested that each village should be taking responsibility for their own machines. It was also commented that further machines could be purchased for those villages without a defib. Pairc Assets Handyperson – Neil has been given a job sheet for work required. Skip Concerns – Iain reported that a sign to display opening times for the skip will cost approximately £40 plus sundries for siting it beside the skip. Discussions on whether to re-site it are still ongoing with the cemetery committee. 4G coverage – Iain is happy to continue discussions with Orinsay residents who are in ‘not-spots’ and Gareth Wells from the Scottish Government Digital Connectivity Division, who is investigating the matter. Taigh Celidh – Iain has been speaking to the previous committee and has collated information on their involvement with the building. This had been distributed to the group by email.
4. Sgoil na Pairc PCC had arranged a meeting on 21st September to discuss the current position with Pairc school. Attending were: Karis Beattie, Morris Black, Iain Nicolson (PCC) Lyndsay Montgomery (Parent council), Pairc Trust (Fiona Stokes), William Macdonald (CNES Education director), Donald Macleod (Senior Education Officer, CNES) Trish Macleod (Head-teacher, Pairc & Sgoil Nan Loch). William and Donald offered a verbal assurance that there would be no school closures and that closure is never a purely financial decision. The Gaelic Medium Unit at Pairc is currently ‘mothballed’ and the group discussed how the ‘Gaelic First’ policy works against new children enrolling at Pairc, if Gaelic is to be the default. Donald and William acknowledged this unintended consequence, but said there was scope within the review process to re-open the GMU if parents want to see Gaelic provision at Pairc. All agreed how important it is to have a school in the area; it is the heart of a community in many ways and issues surrounding catchment areas, ward changes, transportation, pre-school provision and housing were discussed. It was agreed that: PCC will send a letter/statement to the community making everyone aware of the serious issues surrounding the school’s viability and the result of this meeting. The wording is to be agreed by CNES and forwarded to the MSP’s and councillors. Karis to draft and circulate to the committee.
5. Housing meeting with Pairc Trust Karis & Morris met on 23rd September with Fiona Stokes, Angus Nicolson and Kenny Mackay of the Pairc Trust to share information on their work to progress new housing in Pairc. All agreed that more could be achieved by joint working from here onwards. Grazing committees and individuals who could help make land/buildings available for housing should be contacted directly at a village level, rather than a blanket letter/email. It was agreed that: Housing will be included in the letter/statement about the school to raise awareness. Karis will feedback to the Lewis Association of Community Councils about the stance being taken in Pairc.
6. Eishken Grazings Morris explained the background to a grazings lease used by Pairc crofters at Feiriosbhal on the Eishken estate. The graziers are an un-constituted group and have operated on a cash economy historically. There is fencing that needs to be erected, of which Eishken have agreed to pay half, but if the graziers cannot access match funding the grazing may be lost for the future. As PCC is representative of all of Pairc, Morris proposed that PCC apply for funding on behalf of the Feiriosbhal graziers. It was agreed that: Following a unanimous vote, PCC will use their bank account to hold funding for the graziers in reserve, but the application to MCWFT will be organised by the graziers.
7. MCWFT 2021/22 Monty accepted a cheque for £1000 on behalf of Garyvard Grazing Committee for the work at Garyvard playing field. £4000 remains for the 2021/22 allocation. The group discussed PCC being able to apply to the fund to support the running costs of the Taigh Celidh – the SSE rates for electricity have increased. It was agreed that: The Taigh Celidh issue will be raised at the next meeting – overall costs to be collated beforehand by Louise. A new form will be designed to fit the needs of Pairc groups – David to re-edit. All groups to be made aware of the application process and a deadline set for the end of November. The councillors will be invited to the next meeting to discuss access to ward funding.
8. Ravenspoint The group discussed the current situation affecting Ravenspoint and were in consensus on the vital importance of having the facility open for the community. Pairc cannot afford to lose its shop and petrol station especially. It was agreed that: The community council is fully supportive of the Cho-Chomunn na Pairc and will endeavour to help in any way to keep Ravenspoint open. Iain and Lyndsay agreed to attend the upcoming meetings to discuss a way forward.
9. AOCB The Habost post-box enquiry is ongoing, but Karis felt it was unlikely that it could be moved via Royal Mail procedures.
10. Date of next meeting - Thursday 28th October 7.30pm. Resource Centre, Kershader and via MS Teams
Thursday 26th August 2021, 7pm – Orinsay Village Hall
Present: Morris Black (Chair) Karis Beattie (Secretary) Louise Nicolson (Treasurer)
Apologies: Lyndsay Montgomery (Vice Chair) Anna Macleod Doro Reider David Skene Margaret Mackin Councillor Grant Fulton Councillor Paul Finnegan Councillor John Mitchell
Attending: Fiona Stokes Iain Nicolson John Maywaters Julie Nicolson Donald Nicolson
1. Welcome & Apologies Morris welcomed everyone as chair and thanked Iain and Louise for setting out the hall to enable members of the public to attend. The apologies were noted.
2. Minutes of previous meeting The minutes from the 24th June 2021 were proposed as accurate by Louise and seconded by Karis.
3. Matters Arising Defibrillator upkeep - Louise gave an update on the position with the defibrillators. Julie Nicolson reported that the Lemreway machine is beeping. Louise confirmed Angus Morrison of Lucky2BeHere advises that the machines will still work ok, even with this low battery warning. (Julie is in the process of moving it to the phone-box in the village for better access.) New batteries are required for: Lemreway, Cromore and Ravenspoint as the batteries are just out of date (Orinsay battery was replaced, under warranty, 6 months ago). New pads are required for Lemreway, Orinsay, Cromore and Ravenspoint. (Agreement to replace these from funds held by PCC was made after the meeting by email.) AOCB – Iain confirmed that he would step onto the committee and joined this evening as a co-opted member. Proposed by Karis, seconded by Morris.
4. WIDT Funding – Pairc Community Event £800 has been received from the WIDT Summer Activities Fund, but the event has had to be postponed due to a rising number of Covid cases in the area. When safe, it will be jointly hosted by PCC and Pairc Free Church.
5. Sgoil na Pairc update PCC had received a call from MSP Angus MacNeil asking how the issue was progressing. Karis had relayed that no response had been received from the Education department. A few days later the Education department rang to arrange a meeting for 21st September at 7.30pm. It was agreed that: Karis will propose the meeting is held in the school, as it would be useful for William Macdonald to see the site. 2 reps from PCC and the Parent Council will attend. Karis and Iain will attend for PCC and Karis will contact Lyndsay to arrange the Parent Council reps.
6. Pairc Christmas Fayre David Simpson is organising the Christmas Fayre at Ravenspoint on 26th and 27th November from 11-4pm. He has asked whether PCC would like to have a table to let people know what the community council has been doing in the last year. Louise will make sure the school knows the dates to organise a table for the children’s crafts. It was agreed that: Karis will post information to publicise the event on the PCC Facebook page.
7. Pairc Assets Handyperson Neil is available for any jobs that need doing on PCC’s assets. He has already been fixing guttering and doing general tasks at other community properties. It was agreed that: The group will contact him in the next few weeks about what tools he has and what is possible.
8. Skip Concerns Iain outlined the background to provision of skips for the Pairc area, meaning that a skip is now open every Saturday from 10.30 – 3pm. The limited opening hours have been publicised previously, but people are still leaving waste outside of these hours when the skip is closed up, which is essentially fly-tipping. The group discussed whether it should be moved to a more visible location, such as below the church car park, as a deterrent to fly tipping. It was agreed that: A sign should be put on the skip itself that advertises the opening hours and rules for use. It will highlight that the service is run by volunteers who give their own time to operate it between these hours and waste must not be left at other times. A notice will also be added to the PCC Facebook page.
9. 4G Coverage Orinsay Following installation of the new 4G mast in Lemreway coverage has improved but Orinsay has no signal from the cattle grid down through the village to no. 10. i.e 11, 11A, 12, 13 and 14 have no signal.
10. Playpark update Morris gave an update on the renovations required at the Gravir playpark, which will take place in October. Ward funding has been secured to conduct repairs and the necessary inspection. Insurance is covered under a Council policy but an annual inspection is required to satisfy the insurance.
11. Crown Estates The Area Forum will meet on Tuesday 31st August to discuss allocations for the next round of Crown Estate funding. The group discussed ongoing plans for use of the Taigh Celidh, Gravir. It was agreed that: PCC will carry out community consultation on future use of the building, which will include a question on whether to sell the building.
12. MCWFT 2021/22 The group discussed the mechanism for smaller groups in Pairc to access MCWFT funding, via the PCC. It was agreed that: The issue will be raised at the next PCC meeting.
13. Future Meeting Arrangements The group discussed how PCC meetings should take place moving forward. It was agreed that: The time for meetings will be changed to 7.30pm. When venues allow, a mix of face-to-face and online attendance will be available.
14. AOCB There was no other business.
15. Date of next meeting - Thursday 30th September 7.30pm. Resource Centre, Kershader and via MS Teams
Thursday 24th June 2021, 7pm - Virtually via MS Teams
Present: Karis Beattie (Secretary) Louise Nicolson (Treasurer) Anna Macleod Margaret Mackin David Skene Doro Reider Anna Macleod Councillor John Mitchell
Apologies: Morris Black (Chair) Lyndsay Montgomery (Vice Chair) Councillor Grant Fulton
Attending: Fiona Stokes Iain Nicolson (joined at item 7)
1. Welcome & Apologies Karis welcomed everyone and adopted the chair role in Morris and Lyndsay’s absence. The apologies were noted.
2. Minutes of previous meeting An amendment was made to 9. Defibrillator upkeep - Louise had not agreed to check each machine, but had asked where each machine was located. This sentence was removed from the draft and the minutes from the meeting on 27 th May were then proposed as accurate by Louise and seconded by Anna.
3. a. Sgoil na Pairc meeting The group discussed whether it would be possible to meet with the new Director of Education in person and decided to hold off arranging anything until after the schools return in August. 3. b. MCWFT 2021/22 funds The details of how previous funding had been spent, was returned to MCWFT some months ago and had been chased this week. It was agreed that: The process for allocating future funds will be decided once the full committee is present to decide. 3. c. Pursuit Hebrides Roadshow Pursuit Hebrides have reported they will not be able to offer an activity day in South Lochs as one is being held in North Lochs. It is not easy for South Lochs children to travel to Leurbost, but Lyndsay is investigating whether transport can be laid on, or a separate day could be arranged by PCC. John reported on a brand new Summer Activities fund announced by the Western Isles Development Trust which could fund a Pairc based event. It was agreed that: PCC will look into running its own event and make an application to WIDT. 3. d. Playpark Work is required to bring the playpark up to a safe standard. The group discussed whether the WIDT fund would also be suitable for the required works. It was agreed that: An application will be made to the WIDT Summer Activities fund. 3. e. Resource Centre Morris & Lyndsay met with the Pairc Trust on 17th June to discuss the community gym, which is located in the Resource Centre. As the building is now community owned, PT are looking for all regular users to contribute to the running costs. A grant from Crown Estates money has been used to cover all bills for the first year. PCC said at the meeting that they would like to see a further collaborative grant made to MCWFT, submitted by PT on behalf of all 3 groups using the building.
4. Pairc Trust Youth Enablement fund - spread awareness Pairc Trust have launched an annual grant for £500 for anyone aged 16-30 with an idea they would like to develop. The deadline to apply is Friday July 30th . 5. Crown Estates Handyperson role filled The Community Assets Handyperson has been appointed with funding from the Crown Estates for the next year. Neil Oldridge from Lemreway will carry out routine jobs on any community building/facility. It was agreed that: PCC will compile a list of jobs at the Playpark or Taigh Celidh that need doing. 6. Annual grant from CNES The annual grant has not been received yet. It was agreed that: Louise should check with Ravenspoint that they payment hasn’t gone into their bank account again – PCC had been using it temporarily while PCCs own account was set up. 7. Rural Lewis Locality Planning Group David reported on feedback received from Pairc Trust, who attended the meeting. The current strategic plan was discussed which aims to focus on the principle of ‘Home is Best’. It recognises that having strong communities is key to helping people to lead independent, healthy and fulfilling lives. The LPG will engage with community councils and community groups via this forum so any important health & social care issues in Pairc should be forwarded to them.
10. AOCB Raymond Hughes would like to resign from his position on the committee. He has returned the keys for the Taigh Celidh and Skip. It was agreed that: Margaret will now be a second key holder for the Taigh Celidh and Skip. Raymond’s resignation his frees up a space on the committee if Iain Nicolson would like to attend in a more formal capacity. This will be raised at the next meeting. John reported that the next round of Crown Estates funding is due to be announced mid July, but may be delayed until a new finance director is in place. He advised PCC to get applications ready in advance. Ward funding is also available by emailing any of the councillors - Gravir cemetery committee have just benefited from funding, as Gravir cemetery is owned and managed by the community, not CNES. It was agreed that: An application would be made to ward funds for the playpark work. David is to send round a list of available funding pots. The councillors have been lobbying MSP Alasdair Allan about the ferries crisis. There has been no action on the Habost post box issue. Royal mail have been chased about moving it to the side of Habost Hall to avoid the water logged ground. While they confirm the enquiry has been received they advise if PCC hear nothing back, it will have been decided that it cannot be moved. This was felt to be an uncertain position, but it was the only response they could offer Karis. It was reported that other community councils are meeting in person, though socially distanced. It will be raised at the next meeting whether to meet alternatively in person/online.
11. Date of next meeting - Thursday 26th August 7pm. (Traditionally no meetings are held in July.
Thursday 27th May 2021, 7pm - Virtually via MS Teams
Present: Morris Black (Chair)
Lyndsay Montgomery (Vice Chair)
Karis Beattie (Secretary)
Louise Nicolson (Treasurer)
Anna Macleod
Margaret Mackin
Apologies: Councillor Paul Finnegan
Councillor John Mitchell
Councillor Grant Mitchell
David Skene
Doro Reider
Attending: Fiona Stokes
Iain Nicolson
1. Welcome & Apologies
Morris welcomed everyone as chair and noted the apologies.
2. Minutes of previous meeting
The minutes from the meeting on 29th April had been included with the AGM minutes, as the meetings had run concurrently.
It was agreed that: Fiona to separate each set of minutes, so that the 29th April business can be agreed as accurate at the next meeting. The AGM minutes will be presented at the AGM next year.
3. Gravir School letter CnES Meeting. GME potential numbers
The director of Education has responded to the joint letter sent from Pairc Parent Council and PCC. He has agreed to a meeting in person to discuss the current position over closure. Issues of particular concern are surrounding removal of the Pairc gaelic unit and the school catchment area.
It was agreed that: Karis is to liaise with Education Services on a suitable date and place to meet and to update the Councillors and MSPs on the issue.
4. Resource Centre Gym update
Lyndsay outlined the position with the community gym which is housed in the Resource Centre, Kershader. The Pairc Trust has recently purchased the building from the Comhairle and is looking for all regular users to contribute to the running costs. Expenses for the first year of ownership has been covered by a grant from the Crown Estates, but contributions will be sought from February 2022. The Comhairle had previously offered all users the facility rent/bills free and the group felt this should continue. PCC already has expenses from the Taigh Celidh running costs and need to prioritise the building they already have responsibility for.
It was agreed that: Karis is to respond to the Pairc Trust and Morris will be the contact for further discussion from this point. A meeting will be arranged between PCC and PT in the next month.
5. MCWFT 2020/21 next tranche process
The process for distributing funds is still to be arranged. Confirmation was given that the new tranche of funding has already granted £1000 to Garyvard grazing committee, as this application rolled over from the previous year’s allocation.
It was agreed that: The process to be put on the next month’s agenda for decision.
6. Pairc Trust Habost Housing Proposal - letter of support
An early plan of a proposed development of 6 new houses to rent, had been circulated. The group raised concerns over the location in Habost and felt this could detract families from using the school in Pairc. It would be preferable for houses to be sited further into the district. Discussion also took place on the role of the Hebridean Housing Partnership (HHP) in providing new Social Housing, and the difference between HHP housing and this scheme which would be owned and run by a community body – the Pairc Trust.
It was agreed that: Karis will respond with these early thoughts before the full feasibility study results are available.
7. LACC Housing Meeting - engage with communities and Grazings Committees to identify possible sites
The Lewis Association of Community Councils is asking its members to collate information on any potential land sites that would be suitable for HHP to build new Social Housing.
It was agreed that: As Pairc Trust has gone through the same process to identify sites, this information should be shared with PCC to avoid duplication. The 2 groups should be working closely together on this and other issues.
The issue of empty houses on the estate was discussed and the work of the Empty Homes officer who has been ‘bringing the lights back on’ in a few houses in Pairc.
8. LACC meetings rota
Karis asked for volunteers to attend the LACC meetings on a rota. Margaret and Louise volunteered.
9. Defibrillator upkeep money
Louise updated the group on a recent fault with the defib machine in Orinsay, which resulted in a new battery being installed under warranty. There are ongoing expenses in maintaining the machines, to replace batteries and pads. Money has been available for this from collections taken at the initial training on 31st August 2018. A £1000 contribution of ward funds was also transferred in error to Pairc School instead of Pairc Community Council and Pairc Trust had been holding onto this while the new PCC committee was put in place.
It was agreed that: The PCC bank account is in place now and the £1000 is to be transferred.
The machines are located at Orinsay Hall, Ravenspoint, 2 Cromore, 19 Lemreway and Marvig pier.
It was agreed that: Louise will check that no warning alarms/lights are signalling on any of the machines. Karis will post a reminder of their locations on the Facebook page.
10. AOCB
Morris suggested that as Iain Nicolson was often at PCC meetings and making a useful contribution that he should be co-opted onto the committee.
11. Date of next meeting - Thursday 24th June 7pm via MS Teams.
Thursday 29th April 2021, 7pm - Virtually via MS Teams
Present: Morris Black (Chair) Lyndsay Montgomery (Vice Chair) Karis Beattie (Secretary) Louise Nicolson (Treasurer) Anna Macleod David Skene Doro Reider, Margaret Mackin Councillor John Mitchell
Apologies: Councillor Paul Finnegan
Attending: Fiona Stokes
1. Welcome & Apologies This meeting followed on from the 2020-21 AGM, where Morris had welcomed everyone as chair. See separate minutes for details.
2. Minutes of previous meeting The minutes from the committee meeting on 25th March were proposed as accurate by Lyndsay and seconded by Karis.
3. Matters a. Sgoil na Pairc letter A draft letter to William Macdonald, Director of Education, Skills and Children’s Services had been circulated the group. It expressed concern over plans by the previous director to consider closure of the school should pupil numbers continue to decline. Karis took advice from the group on the content. It was agreed that: The letter should be sent to the Director and councillors should be cc’d in. b. MCWFT 2020/21 cheques and next tranche process Recipients of the 2020/21 grant have been issued cheques and details of projects will be returned to MCWFT, to trigger release of the next years funding. It was agreed that: The allocation process for the 21/22 round will be decided at the next meeting. c. Annual Grant CnES accounts audit The accounts are ready to go to CNES for auditing and once agreed, will trigger payment of the next year’s admin grant. d. Taigh Ceilidh draft community consultation Karis will circulate a draft of the consultation over use of the Taigh Celidh to the committee, for discussion at the next meeting. e. Pursuit Hebrides Roadshow No further information has been received from the organiser, but Lyndsay has agreed use of the resource centre facilities with Pairc Trust and the nearby field with its tenant, in preparation. f. LACC housing meeting Karis had emailed the group prior to the meeting, with information on the Lewis Association of Community Councils meeting on 13th April, which focused on housing in rural areas, in particular Bernera and Pairc. She reported that it was a positive meeting, with some strong views on the matter presented to Hebridean Housing Partnership and Tighean Innse Gall, though no rep from the Comhairle was available. PCC is able to feed into the Housing Planning process through 3 steps - 1.Engage with villages and Grazings Committees to identify potential sites for housing 2.Arrange a meeting with HHP/Comhairle reps to put across PCCs vision for housing in the district 3.Site visits/district walk-around with relevant persons (HHP, CNES) to look at feasibility of identified sites
4. AOCB There was no other business put forward for discussion.
5. Date of next meeting: Thursday 27th May 2021 at 7pm, via MS Teams, though Morris commented that he hoped the committee would be able to meet in person soon with appropriate social distancing
Thursday 29th April 2021, 7pm - Virtually via MS Teams
Present: Morris Black (Chair) Lyndsay Montgomery (Vice Chair) Karis Beattie (Secretary) Louise Nicolson (Treasurer) Anna Macleod David Skene Doro Reider, Margaret Mackin Councillor John Mitchell
Apologies: Councillor Paul Finnegan
Attending: Fiona Stokes
1. Welcome & Apologies Morris welcomed everyone to the AGM as chair.
2. Minutes of previous meeting The minutes from the committee meeting on 25th March were proposed as accurate by Lyndsay and seconded by Karis. There were no minutes from the previous AGM as this was the first year in office for the new committee.
3. Overview of the Year Morris reviewed the busy year in light of the Covid pandemic and thanked all who had been involved in the response within Pairc. PCC had been responsible for the volunteer network organised to deliver prescriptions, groceries and veterinary supplies and he especially thanked Anne Etta Macleod for her time on the phone coordinating much of this. The first 6-8 months of PCC’s term had been taken up with the Covid response, but since then the committee had picked up work on the Gravir playpark, Gravir Taigh celidh, Pairc Gym and administering the MCWFT grant. He thanked all the committee and especially Karis (Secretary) & Louise (Treasurer). He hoped the committee would soon be able to conduct business in person again thanks to the vaccination rollout.
4. Financial Overview Louise gave the treasurers report and presented the year’s accounts. She thanked Cho-Chomunn for letting PCC use one of their spare bank accounts while financial arrangements were set up for the new committee. The accounts will now go to CNES for auditing and once agreed, will trigger payment of the next year’s admin grant.
5. Election of office bearers Office bearers accepted positions for the new term as follows: Chair: Morris Black. Proposed by Lyndsay, seconded by Anna. Vice Chair: Lyndsay Montgomery. Proposed by Anna, seconded by Morris. Treasurer: Louise Nicolson. Proposed by Karis, seconded by Anna. Secretary: Karis Beattie. Proposed by Lyndsay, seconded by Louise.
The AGM business was concluded at this point. Members stayed on to conduct other business, which is recorded in separate minutes, also dated 29th April 2021.
Thursday 25th March 2021, 7pm - Virtually via MS Teams
Present: Morris Black (Chair) Lyndsay Montgomery (Vice Chair) Karis Beattie (Secretary) Louise Nicolson (Treasurer) Anna Macleod David Skene Doro Reider, Councillor John Mitchell
Apologies: Councillor Grant Fulton Councillor Paul Finnegan
Attending: Fiona Stokes
1. Confirm Minutes of previous meeting The minutes from 25 th February were proposed as accurate by Louise and seconded by Karis.
2. MCWFT Small Grant - Vote outcome Following an online poll of all committee members, there were 3 successful applications for the small grant - Pairc Historical Society (£2000), Pairc Playgroup (£1000), Pairc School & Parent Council (£2000). It was decided that: Garyvard Grazing Committee’s application (£1000) had received the least votes but will be rolled forward into next year’s applications. The fund for 2021/22 will therefore be for £4000. The process for deciding on successful applications moving forward was discussed, but a decision was deferred until the next meeting. Options are to advertise the fund widely then: · Operate on a first come first served basis. But, this may deplete the fund early in the year and leave nothing for projects later on. · Make half the fund available every 6 months with a deadline to submit applications in either March or October. But, this would leave projects submitted in April waiting a long time for a result. · If the fund is oversubscribed a voting system could be put in place.
3. Taigh Celidh Update The sub group (Karis, Louise, David & Morris) have met to review the Crown Estate funding received and what can be achieved. An informal survey will be conducted with the community to investigate the launderette proposal and in the meantime general improvements will be made to the building. It was decided that: Karis is to send a draft community consultation to the group for approval including a summary of the plans for the building.
4. Playpark Update Morris reported on the preliminary survey of the playpark and a ball park figure of £1500 for conducting the work required to bring it up to a useable standard. This cannot take place until Covid restrictions allow.
5. Ward Funding John gave an overview of the ward funding available via the councillors. There is £1k left over from this year which will be carried forward seeing £16k available for the Harris & S Lochs ward from April 2021. Applications can be up to £2k and made by emailing any of the councillors. Having some match funding in place is viewed favourably, but most important is that a project demonstrates community benefit. It is allocated on a first come first served basis, but is left until the autumn for a decision. John also updated the group of the latest Crown Estate position. The next round of CE funding has not been announced yet, but there is some discussion at CNES that further rounds should be dedicated to Islands Deal projects, though councilors will be arguing against that. The Economic Recovery Fund has already been created by shaving £810k off from overall Crown Estate funding, though £410k of this is also for other community recovery projects. John will pass on the paper received by councilors explaining the fund, to allow community groups to apply to Calum Iain MacIver or Joe McPhee at CNES with eligible projects
6. Gravir School The group discussed the threat that Pairc school will close at the end of the 21/22 academic year, if pupil numbers do not improve (there are currently 13 children at the school). A precedent seems to have been set recently with Bernera school, which has been mothballed rather than fully closed when their numbers fell to 3. PCC have written to HHP to request that families with primary age children are prioritised for any vacant houses in Pairc. The Pairc Trust has commissioned a feasibility study into building 6 new houses in Habost aimed at bringing new families to the area. The group discussed contacting the new Education Director, William Macdonald, to make him aware, among other things, of the innovative methods for outdoor learning introduced at Pairc school, which are now being adopted as good practice for other schools across the islands. It was decided that: Karis & Lyndsay will draft a letter which will open up discussion with the new Director and see what his view on viability of the school is.
7. AOCB Doro made the group aware of a questionnaire being circulated by the Scottish Government Islands Team about how to open up to Tourism as Covid measures are relaxed. There is a very tight deadline on responses and it was seen as a scoping exercise rather than informing a decision.
Louise asked for confirmation from the ‘Santa on Tour’ group on how remaining funds are to be shared between Pairc School & Pairc Playgroup.
Lyndsay to find out and let Louise know.
Fiona is to be paid at the end of the financial year for the clerking duties.
The Area Forum AGM is taking place on Friday 26th March and all were encouraged to attend and spread the word.
An email has been received about a ‘Pursuit Hebrides Roadshow’ which offers a heavily discounted fun day for families in Pairc. It was agreed that: Karis is to respond to say there is support for running an event in Pairc.
8. Date of next meeting: Thursday 29th April 2021 at 7pm, via MS Teams. This will be the Annual General Meeting.
Thursday 25th February 2021, 7pm - Virtually via MS Teams
Present: Lyndsay Montgomery (Vice Chair)
Karis Beattie (Secretary)
Louise Nicolson (Treasurer)
Raymond Hughes
David Skene
Doro Reider,
Councillor John Mitchell
Councillor Paul Finnegan
Angus McDowall (joined at item 2)
Apologies: Morris Black, Anna Macleod, Councillor Grant Fulton.
Attending: Fiona Stokes
Confirm Minutes of previous meeting
The minutes from 28th January were proposed as accurate by Karis and seconded by Louise.
Lewis ACC Reps for 2nd March
Karis & Louise attended the last meeting of the newly formed Lewis Association of Community Councils on 16th February. A draft constitution for the group had been distributed and has now been agreed. Attendees from Pairc CC at future meetings will be on a rolling basis, Raymond volunteered to attend the next meeting on March 2nd and 1 other committee member is still required.
MCWFT small grant
Applications review and decision
4 applications had been received from; Pairc Historical Society (£2000), Pairc Playgroup (£1000), Pairc School & Parent Council (£2000) and Garyvard Grazings Committee (£1000), for an overall funding allowance of £5000. The group discussed how to decide on successful applications for this round and considered the practicalities of declaring any conflicts of interest - in a small community there is more scope for crossover of interests. Moving forward a clear process and new application form will be developed to distribute next year’s allocation.
It was decided that: A voting system will be used for this round, where all committee members can vote on their preferred application via an online survey (Survey Monkey). Karis to set this up. A deadline for submission of applications had been set for March 19th and after this point the committee will vote. They do not need to absent themselves from voting unless they are the named applicant.
Christmas Event - funds required?
The costs of running the Christmas ‘Santa on Tour’ event have been completely covered by donations received from various organisations. No application is required from the MCWFT fund for this. There is £178 left over which will be donated to the School and Playgroup children, who did so much work on making the cards and decorating gift bags.
Crown Estates Update
Funding clauses
David reported on his communication with Robert Emmott (CNES Finance Manager) regarding the Crown Estate funding received by PCC in Round 2. The project can be completed in stages, allowing a release of Round 2 CE funds so long as it is clearly shown what the money being drawn down is used for. If further match-funding is required for a later stage, another application to a later round of CE is possible, with the agreement of the councillors.
Working group meet re next steps
The sub group is to meet again to discuss next steps in the week beginning March 8th.
AOCB
The Stornoway CC has been in contact to ask whether PCC would like to respond to the Stornoway windfarm public enquiry debate. The deadline is March 4th for anyone wishing to take this forward.
There is a vacant Hebridean Housing Partnership house in Cnoc a Bhlair, Gravir and the group discussed contacting HHP to request that a family is located there. This would help support the declining school roll and bolster the case against closure.
It was decided that: PCC will put the view forward to HHP that a family with primary age children should be given preference for the house in Gravir.
It was decided that: A larger discussion about the school is needed and will be raised as an agenda item at the next meeting. Any direct correspondence with CNES about the closure will need careful timing.
Gravir Playpark – The playpark requires work before it can be reopened. Morris has received details from CNES and this will be added to the agenda for the next meeting. Doro has some photos of its current condition and will circulate them to the group.
A PCC representative is required to attend future meetings to discuss use of the Resource Centre in Kershader. Details will be circulated to the committee.
David attended a recent meeting of the Rural Lewis Locality Planning group, who meet quarterly to discuss Health & Social Care issues. PCC are invited to attend, but if no one is able, Pairc Trust also attends and can feedback to the group.
Date of next meeting: Thursday 25th March 2021 at 7pm, via MS Teams.
Thursday 28th January 2021 Virtually via MS Teams
Present: Morris Black (Chair)
Karis Beattie (Secretary)
Louise Nicolson (Treasurer)
Raymond Hughes
David Skene
Councillor John Mitchell
Councillor Grant Fulton
Angus McDowall (joined at item 2)
Apologies: Doro Reider, Anna Macleod, Councillor Paul Finnegan
Attending: Fiona Stokes
Confirm Minutes of previous meeting
Two sets of minutes were available for approval. The minutes from 26th November were proposed as accurate by Karis and seconded by Raymond. The minutes from 2nd December were proposed by Karis and seconded by Morris.
Crown Estates Update
Amount awarded: Karis outlined the situation with the funding received in round 2. Due to the clawback of funding by CNES of every area’s allocation, the PCC application was only awarded £7,640. The councillors were asked to comment on how groups could deal with this effect to their funding. John suggested some areas had used the reduced funding as match funding and were applying elsewhere for the remainder, or just carrying out part of a project with what was awarded. He also suggested putting the case in writing to CNES Finance Manager Robert Emmott.
Next steps: The working group will meet to discuss community consultation on the project and an approach. The date for Round 3 is not yet known. John & Grant reminded the group of the Economic Recovery Fund - £810,000 being ring-fenced for Islands Deal projects, but with some money also available to community groups.
MCWFT small grant
Review applications: Only 1 application had been received from Orinsay Village Association, but was withdrawn during the meeting as funding had been awarded by Western Isles Development Trust.
Re-advertise – The full allocation of £5,000 must be spent by the end of March, or further allocations will be reduced.
It was agreed that: PCC is to chase receipts from all who contributed to the Xmas Santa on Tour, as it was agreed the MCWFT funding be used for this community event. Karis to approach community groups directly to prompt further applications.
Community Council Association
Karis attended a meeting about setting up a constituted Community Council Association for Lewis. 8 CCs are interested in joining so far, to benefit from a larger voice and the chance to network.
It was agreed that: Pairc Community Council is to join the Association. 2 committee members will attend on a rolling basis, to spread the duty.
Resource Centre PCC representative
Fiona outlined the position with the building. Pairc Trust has now taken ownership and the arrangement between the 3 groups who regularly use the building will need to be formalised. The running costs were borne by the Council until now, but will need to be shared by all Building users going forward.
It was agreed that: Ray will attend the Building User Group meetings on behalf of PCC.
Keyholders - Taigh Ceilidh & Skip
Confirmed from this evening to be: Skip - Iain Nicolson & Raymond Hughes. Taigh Celidh – Raymond Hughes and Mags Macintosh.
It was agreed that: A notice will be put out that the skip can be opened outside of the Saturday opening hours in a special circumstance or other emergency.
Habost Postbox
Karis has been in contact with the Collections Planning Manager in Stornoway who will visit the post-box to see if it can be relocated.
Gravir Toum Road Grit concerns
Residents have become increasingly concerned about the dangerous conditions they face in icy weather. Karis has spoken to the CNES roads department who will be doing a revue of gritting schedules for next winter. In the meantime Karis will send an email to Grant who agrees to bring up the issue in his planned meeting with CNES. Karis is keeping in contact with the residents to let them know any outcomes that can be addressed this season.
AOCB
Louise asked whether the minutes were being published publicly. They are sent to CNES as a statutory obligation but at present that is all.
It was agreed that: The minutes will be put on Facebook and a paper copy the Ravenspoint noticeboard to ensure transparency.
Date of next meeting: Thursday 25th February 2021 at 7pm. Meetings will be held on the last Thursday of every month
Thursday 2nd December 2020 Virtually via Zoom
Present: Morris Black (Chair)
Karis Beattie (Secretary)
Louise Nicolson (Treasurer)
Iain Nicolson
Lyndsay Montgomery
Raymond Hughes
David Skene
Apologies: Mags Mackin, Doro Reider
Community Christmas Event
Pairc Community Council (PCC) will be accepting donations towards the event from various groups - Orinsay Village Association, Pairc Free Church, Pairc Trust, Lochs News. Pairc Playgroup will be contributing directly to the event by decorating the horsebox/sleigh and Ravenspoint will provide selection boxes for the children in the district. It was agreed that Pairc Community Council would make a contribution to the event from MCWFT small grant fund, up to the value of £500. Event will likely be held on 18th and 19th December, yet to be confirmed.
It was agreed that: Application for MCWFT small grant fund will be drawn up for our records. Lyndsay will advise groups to make a BACs transfer if possible, otherwise a cheque to PCC. Louise will record all donations coming in and going out for the event.
AOB
Habost Postbox: Karis gave an update on issue of Habost postbox being waterlogged as highlighted by a member of the public. Morris checked the site and agrees there is an issue with drainage and placement of the postbox. It was discussed whether we could move the box of our own accord, and we will suggest this to Royal Mail. Royal Mail Customer Service Team had been advised, however we were told it is not their department's responsibility and to contact the Sorting Office in Stornoway directly. There are no longer public contact numbers for sorting offices and enquiries can go through the local postman who will report to their supervisor. The Customer Service Team also asked that we find out who owns the land the postbox sits on and to give this information to the Sorting Office.
It was agreed that: Karis will continue to action this, will find out ownership of the land, and will write an email report to Royal Mail of the issue advising them of concerns, and report locally to the Sorting Office through the local postman once this has been established. If no action taken by Royal Mail before the next meeting in January, PCC will discuss how to proceed.
Crown Estates Fund Application: David advised that Cllr Paul Finnegan has indicated the most likely outcome will be that Crown Estates allocation for Pairc will be lowered to circa £36k due to the Comhairle reallocating £25k from each ward to support organisations affected by loss of donations from various windfarms.
It was agreed that: Pairc Community Council will be the group to go last in considered applications put forward in this round of Crown Estates funding, and may receive less on account of that. David will advise Cllr Paul Finnegan of this. Due to the potential lowered amount, PCC would likely reapply for the next round of funding once released, to progress the project of Taigh Ceilidh.
Date of Next Meeting: Thursday 28th January 2021 at 7pm. Meeting will be held on the last Thursday of every month
Thursday 26th November 2020 Virtually via Zoom
Present: Morris Black (Chair)
Karis Beattie (Secretary)
Louise Nicolson (Treasurer)
Lyndsay Montgomery
Doro Reider
Angus McDowall
David Skene
Anna Macleod
Raymond Hughes
Guests: Chris Wyatt , Iain Nicolson
Apologies: None
In attendance: Fiona Stokes
1. Confirm Minutes of previous meeting
Morris welcomed everyone to the meeting as Chair. A slight amendment was made to the minutes from the last meeting on 29th October - the opening times of the skip should read 10.30-3pm – they were then proposed as accurate by Lyndsay and seconded by David.
2. Taigh Celidh
A quote has been received from Neil Mackay contractors, for insulation and improvement works on the building, to inform an application to the Crown Estate funding. An idea to generate income to sustain the building is to open a self service launderette. Raymond raised concerns about the impact this could have on the residents who share Carn Aonghais. The group discussed safety requirements for installation and ongoing certification, planning requirements for change of use, installation of a partition to make the building a multi-use community space and cost differences between outright purchase or renting of the laundry machines.
It was agreed that: The local residents will be consulted about the proposal before any work is agreed – Karis to draft a letter. Karis will talk to the machine supplier further about costs and ongoing maintenance plans.
The group voted on the format of a funding application to the Crown Estate, for improvements to the Taigh Celidh,
It was agreed that: 1 main application for the full amount will be made, but it will explain that work is to be completed in stages. This will allow preparatory work such as community consultation to take place. Karis will attend the Area Forum meeting to explain the detail behind the application. Morris will try to attend also.
3. MCWFT small grant
The annual small grants payment of £5,000 has been received from Muaitheabhal Windfarm Trust for PCC to distribute within Pairc. It must be allocated to groups by March 2021, or funding for the next year will be reduced to the level used in 2020. The fund needs to be advertised far and wide, past recipients have been the same few groups so word of its existence needs to be spread by all – it is a good opportunity for groups who are not constituted to access funding. PCC is also able to use the fund for its own projects and groups can apply directly to MCWFT for projects over £5,000. Karis asked for a volunteer to deal with applicants & applications, but nobody came forward.
It was agreed that:. David to make sure everyone at the Area Forum knows the small grants fund is available. Karis will deal with applications until a volunteer is found, and post the template application form and guidance received from MCWFT on the Facebook page. PCC will develop their own form in time.
4. Skips Padlock Purchase
Iain reported that CNES Cleansing have agreed to PCC changing the padlocks, other areas have also done this. Iain will purchase 2 padlocks totaling £35 and will get a spare set of keys for the committee. He is happy to open the skip in emergency situations out-with the opening times of Saturday 10.30 -3pm. He suggested the first hour of opening could be made into an opportunity to upcycle some of the useful items being deposited.
It was agreed that: Upcycling to be put in the agenda for the next meeting.
5. AOCB
Ravenspoint is organizing a ‘Santa on Tour’ event, to replace the usual events that cannot take place this year because of Covid. It will involve every household in Pairc receiving a small gift, delivered by Santa and his elves!
It was agreed that: PCC is to make a financial contribution to this event as the past committee regularly donated to the community for Christmas lights, events etc.
PCC Correspondence has been taking up a large part of Karis’s time. Morris thanked her for putting in the effort to respond to the various issues received.
The Gym in the Resource Centre can now be opened. A deep clean has been carried out and a risk assessment completed. There is to be only 1 person using the gym at any one time and all equipment should be wiped down afterwards. It will be cleaned every night by the Resource Centre cleaner.
Raymond volunteered to be key holder for the Taigh Celidh for convenience, as he lives at Carn Aonghais.
Karis asked if the councilors should be invited to every meeting. Morris confirmed they should, as they are ex-officio members of the PCC.
It was agreed: Karis is to send agreed minutes of the meetings to Belle Anne Scott of the Executive Office at CNES and the councilors are to be invited to attend meetings.
Date of Next Meeting: Thursday 3rd December at 7pm.
Thursday 29th October 2020 Virtually via Microsoft Teams
Present: Morris Black (Chair)
Karis Beattie (Secretary)
Louise Nicolson (Treasurer)
Iain Nicolson
Mags Mackin
Lyndsay Montgomery
Doro Reider
Angus McDowall
David Skene (until 8pm)
Apologies: Anna Macleod
In attendance: Fiona Stokes
Morris welcomed everyone to the meeting as Chair. The minutes from the last meeting on 19th March were proposed as accurate by David and seconded by Karis.
1. Covid Response
Morris thanked all the volunteers for their actions during lockdown, saying the system served the community well. It was agreed that: Karis is to post a thank you notice on the PCC Facebook page.
2. Minute Taker Remuneration
Fiona logged off the meeting while the group discussed the arrangements for independent minute taking. It was agreed that: £250 will be paid for approximately 10 meetings per year.
3. Gravir Playpark
A member of the public had complained to Environmental Services that the playpark was unsafe for use. An inspector has visited to outline the steps needs to rectify the situation and it has been closed in the meantime. Insurance is in place via CNES’s own policy, but items needs attention before the Inspector can return to sign it off. This led to an extended
discussion on current funds available and what funding was previously spent on the playpark. It was agreed that: As well as the padlock which is in place, a sign will be put up explaining that the park is closed. The previous committee will be asked for any records they have regarding funding applications, previous minutes of meetings, equipment purchased. Karis will ask CNES if they also hold copies of minutes.
4. Taigh Celidh
A substantial amount of work was carried out in the building by the previous committee and the group discussed future plans for its use. An early idea is to install coin operated washing machines and dryers / vending machines which could help contribute to the running costs of the building. Parking should be considered for any building use, Mags circulated a copy of the title plan to the group during the meeting which shows available land surrounding the building.
It was decided that: A separate sub group will bet set up to discuss development ideas, made up of Karis, David, Morris and Louise. They will meet asap so that any potential funding applications can meet the Crown Estate deadline of Nov 30th (see item 6).
5. Community Skip
Iain was thanked for his time spent managing the skip and asked if he would like remuneration, which he declined. He reported that CNES have responded well to requests to uplift the skip and it has been replaced 10 times since June. There are however issues surrounding multiple sets of keys which mean access is not always controlled and commercial waste is being deposited. This is a breach of skip regulations as they are for domestic waste only. It was decided that: A new padlock will be purchased to ensure access is only between 10.30 and 3.30pm on a Saturday. CNES Cleansing Department will be contacted to explain the situation. A lead in time will be required to let the community know the old keys won’t work. Karis to post a message on Facebook and Iain to put a notice in village noticeboards.
6. Crown Estate Funding
£42,000 is available to the South Lochs area in round 2, which has a deadline of 30th November. With a reliable funding stream such as this Morris stressed the need to develop an area Plan to prioritise projects.
It was decided that: The Taigh Celidh group will put together an application and other PCC members are to think of any
project ideas they would like to see progressed.
7. Pairc School Closure
Lyndsay summarised the position at Pairc school. 13 children are currently enrolled, but with no nursery children due to move up to the school, parents have been told it will close in 2 years if numbers do not improve. It was decided that: A letter will be sent to CNES now, asking for a meeting with the PCC and outlining a number of concerns, including:
∙ A school is the heart of a community and brings people together in many ways, having no school will affect more people than just parents and children
∙ Long bus journeys for young children going to the alternative, Sgoil Nan Loch, could lead to poorer attainment as they will become exhausted
∙ Children from Pairc won’t be able to participate in clubs if they are spending more travelling ∙ The council did not enforce a catchment area policy, which led to high numbers of children not using their local school
∙ A closure is shortsighted in light of the Council plans for decentralization - if parents will be working more from home, they will want a local school for their children
∙ There will be a substantial loss of local jobs
∙ Young families will not want to move to Pairc and the population will become even more unbalanced ∙ Education Services confirmed to Lyndsay- head of the parent council – that they could not guarantee the same quality of education at Sgoil Nan Loch, a larger school with larger classes
∙ The closure goes against all the Councils policies of inclusion and ‘Getting it right for every child’ The letter is to be cc’d to the local councilors and councilors from other wards should be encouraged to also get involved. 8. Touch Screen Information Board
The group discussed getting an electronic information board that could be sited externally and give those not online, community information. The village noticeboards are in poor condition, but remain the only way people without the internet have access to important information.
It was agreed that: Pairc Free Church is purchasing an internal touchscreen, Louise is to find out more about how it works. 9. AOB
An enquiry has been made as to whether PCC meetings are open to the public.
It was agreed that: As meetings are open to all, a link for the Zoom meetings will be included on the PCC Facebook page. A notice will also be placed in the noticeboards.
Louise reported that she has received an offer for cheaper electricity for the Taigh Celidh.
It was agreed that: PCC will sign up to a better tariff for the next year.
Date of Next Meeting: Thursday 26th November at 7pm. Meeting will be held on the last Thursday of every month
Thursday 19th March 2020 Virtually via Microsoft Teams
Present: Morris Black (Chair)
David Skene
Louise Nicolson
Anna Macleod
Norrie Macleod
Mags Mackin
Lyndsay Montgomery
Karis Beattie
In attendance: Fiona Stokes
Morris welcomed everyone to the meeting and explained its purpose was to brainstorm how the Pairc community is to organize itself in light of the Coronavirus crisis.
Ian Macritchie had sent his apologies, but has passed on information about how other areas such as Ness were dealing with the outbreak. This has involved setting up village WhatsApp groups & putting cards through letterboxes to increase the flow of information.
Ravenspoint:
While the shop is currently well stocked and there is no critical need for volunteers at this time, issues have arisen over buying perishable stock because of current supermarket policy on rationing of goods per person.
It was agreed that: Norrie is to speak to (Councillor) John Mitchell about what must be a common problem and a letter will be drafted that can be used to prove multiple purchases are for a community shop, not an individual. This could be used as a template by other organisations with the same problem, and used at many retail outlets.
Prescriptions:
Prescriptions currently have to be collected from Leurbost surgery, which is difficult for bus users and the vulnerable who should avoid going out. The S Lochs postman and volunteers are able to pick them up, so long as the patient calls the surgery first and give 72 hours notice.
It was agreed that: While it is not a Health Board issue Mags is to speak to the surgery to see if anything more can be done.
Vulnerable People & Volunteers:
A list needs to be compiled of people who may need help and those who are able to help. A form could be distributed to all houses to collect this information and say how facilities and services are operating during this time. The group discussed whether a central co-ordination point for signposting people to services would be useful, or a contact in each village who could deliver and collect the forms.
It was agreed that: A form/card is to be created that lets people know how prescriptions and groceries can be obtained and asks for volunteers, or whether people are self isolating or need help. Anna & Lyndsay to create and David & Karis to help.
Morris is to draft an application for the Crown Estate funding for a Community Warden who could act as a co-ordination point.
Other discussions:
The minister at the church is now on holiday for 2 weeks, but church members are happy for the PCC to take these matters forward. The Comhairle see the PCC as the vehicle for distributing information to the community. The schools are closing for students at the end of the week but staff will remain on for the immediate time. Some childcare workers from the playgroup may be redeployed to other settings. The Comhairle may need to adjust care worker roles, with family members taking over some of the responsibilities where possible.
It was agreed that:
Louise was appointed as PCC Treasurer.
Karis was appointed as PCC Secretary.
Karis will respond to the Comhairle about what Coronavirus measures are being taken in Pairc.
Karis will set up a PCC Facebook page.
Louise will ask the previous skip key holder whether they will continue to open up on a Saturday for the new PCC committee.
The next meeting is To Be Arranged. Microsoft teams was found to work well for remote meetings, Norrie was thanked for facilitating.
NOTICE OF PUBLIC MEETING
A MEETING IS BEING HELD ON THURSDAY 6 FEBRUARY 2020 AT 7:30pm
IN THE RESOURCE CENTRE, RAVENSPOINT KERSHADER
The purpose of this meeting is to form a new community council which has been absent in the area since November 2019, this could have a financial impact on the area due to no ward funds not being allocated during this period.
12 members of the community are required to form a new council, any interested parties are encouraged to attend.
Draft Minutes of meeting held 27th March 2017 at Tigh Ceilidh Gravir
The Chairman P Bailey opened the meeting and thanked all for coming.
Members present: Cllr DJ Macrae, P Bailey, K Bailey, AL Campbell,
Members of Public: J Wilson
Pairc Trust: J Ellis, F Stokes
Apologies: S Campbell, Cllr P Maclean, Cllr C Macdonald, M Campbell
Approval of minutes: Approved Cllr DJ Macrae. Seconded AL Campbell
Amendments: None
Matters Arising:
-
Carn Aonghais and Cnoc a Bhlair: gates at Carn Aonghais are still to be mended
-
Fire Brigade:
Action; K Bailey email
-
K Bailey reported the Accounts have been audited and have been passed.
Gravir Medical Practice:
Minutes of public meeting 13th March 2017
Approved Cllr D J Macrae Seconded AL Campbell.
J Ellis updated on the Medical Practice.
Pairc Trust has a list of options.
-
Leave things as they are
-
Improve current facilities
-
Relocate elsewhere in Gravir
-
Relocate to other premises in south lochs
-
Build new premises in Gravir
There will be a questionnaire for the public to fill in that will be available from Pairc Trust office Ravenspoint shop and the doctor’s surgery.
Pairc Trust will liaise with Pairc Community Council.
J Ellis will forward email to K Bailey to distribute to Pairc Community Council members for comments/approval.
The questionnaire will be issued Friday 31st March at Pairc Trust office, Ravenspoint and Doctors surgery, there will also be an electronic copy on Pairc Trust website
Completed forms should be returned by 28th April.
There will be no further action until surveys are back and there has been another public meeting
Cllr DJ Macrae thanked the community and Pairc Community Council for there support and openness during his time as councillor and stated he will be standing again.
Chair thanked Cllr D J Macrae for all his hard work on behalf of the Pairc community
Meeting closed 8.20
Next meeting 29th May
Minutes of meeting held 13th March 2017 at 7.30 in Tigh Ceilidh Gravir
Members present: Cllr DJ Macrae, P Bailey, K Bailey, AL Campbell, D Matheson, M Campbell
Apologies: S Campbell, Cllr P Maclean
Members of Public: L Maclennan, A Mackinon, J Mackenzie, J Holden, H Sandison, K Drew, E Drew, J Macleod, D Macleod, S Mortimer, D Philips, M Philips, G Banks, N A Kennedy, M Maclenan, E Rudd, A Macdowel, D J Macdonald, M Macdonald, N Campbell, A M Kennedy, J Ellis, J Wilson. C Macleod, I Nicolson, L Nicolson, D Reed, M Reed
The Chairman P Bailey opened the meeting and thanked all for coming and explained there were only two items for discussion
Part 1 Present medical Practice service
Part 2 Future Medical
1 The concerns bought up
- Can’t get through to Gravir Practice. On going since 2015 when Dr Rigby stated at a PCC meeting on the 10th November, this was because of phone line upgrades, however when this was completed we would be able to contact Gravir directly.
- Can’t get appointments easily.
- People waiting for medication coming down from Leurbost.
- GP Consulting hours dropping.
- Continually changing opening times, consulting times.
- Always being asked to attend the Leurbost surgery.
- No female doctor.
- Ageing population need regular availability of doctor.
- When asking for doctor app, being told you can see nurse.
- When regular annual appointment needed, the person couldn’t make it to Leurbost, and was told to book appointment when they have a day off work.
- Being promised at the merging of the Gravir practice we would have enhanced services, we now have depleted services.
- People with podiatry needs, now have to go to WI hospital. Aged people who don’t drive. One lady 103 blind and doesn’t leave her home people with dementia, are but a few cases.
2 Future Plans of Gravir GP Surgery
The Chair outlined the concerns of the community with regard to a proposed plan to move the Gravir Surgery to the Resource Centre.
- There was a lengthily discussion regarding Pairc Trusts attempt to purchase the Resource Centre before Christmas without first properly consulting with the community
- Pairc Trust confirmed Langabhat Medical Practice approached Pairc Trust to rent space in the Resource Centre.
- A member of the community present handed in a petition with over 140 signatures stating;
“We the undersigned do not agree to the closure of the Gravir Medical Practice, nor do we agree to the Pairc Trusts present plan to procure the Resource Centre in Kershader”.
We agreed to support this petition and it was further agreed Cllr D J Macrae would hand a copy over to the appropriate departments at CnES and NHS.
- Secretary stated Pairc Community Council is required to hold all Pairc Community Council meetings in public as per our constitution.
Chair urged all to attend the Pairc Trust meeting on Thursday 16th March.
Meeting closed 8.45
Next meeting 27th March
Minutes of meeting held 30th January 2017 at Tigh Ceilidh Gravir
The Chairman P Bailey opened the meeting and thanked all for coming.
Members present: Cllr DJ Macrae, P Bailey, K Bailey, AL Campbell, D Matheson
Members of Public: H Sandison
Apologies: S Campbell, Cllr P Maclean, Cllr C Macdonald, M Campbell
Approval of minutes: Approved Cllr DJ Macrae. Seconded D Matheson
Amendments: None
Matters Arising:
- Speed Limit Kershader; On going
- Carn Aonghais and Cnoc a Bhlair: The pathway to Cnoc a Bhlair and the gates at Carn Aonghais are still to be mended . The gates at Cnoc a Bhlair have been done.
- Salt Bin: There has been a salt bin provided at the Resource Centre. The outside light at the resource centre by the door has been mended.
- Roads and Gritting: CnES will not change there policy.
- Pairc School: PCC received a letter of thanks for the MWFT small grants fund provided so the children could visit York Science trip.
Gravir Medical Practice: There have been many complaints and concerns reported to members of PCC about the Gravir Surgery. After a discussion it was agreed by all present to ask for a public meeting with NHS and the Doctors.
Action: K Bailey to email Medical Practice and Angus Mackeller (NHS), asking for a public meeting.
Gym: update, since the new equipment has been installed the gym is being very well used. It has been decided to put an honesty box in the room to help with cleaning and upkeep. The two pieces of equipment 1 treadmill (screen not working) and 1 leg exerciser are free to anyone that wants them.
Local Development Plan: P Bailey will respond to this.
Correspondence: Scouts have asked for £800.from MWFT small grant fund to renew equipment. All present agreed to this
Action: K Bailey to write cheque
Fire Brigade: email received asking if we would like someone to liaise with us. All present agreed.
Action: K Bailey to reply.
Telecommunications Upgrade: an upgrade to the Voda phone mast near the Eisken Lodge
AOCB: PCC books are in for audit at the moment there are a couple of receipts needed before they can be signed off. K Bailey to sort.
Pay MCWFT Bridging Loan Back; it was agreed to pay the final instalment of the loan as we do have enough money in bank. This was agreed and a cheque given to H Sandison the manager of MCWFT at the meeting.
Meeting closed 8.50. Next meeting 27th March
