Your 2016 Committee (Names, plot numbers, responsibilities)
Chairman - Colin Gurr
Treasurer - John Gill (plot 56)
Secretary - Marie Innes - Jagger (plot 57) Safety officer
Sheds & Container - Colin Gurr (plot 36)
Plot allocation Martin Parnell
Plot compliance - Anthony Edwards (Plot 49a)
& Volunteers - Pat Saarsfield (plot 49)
Bonfire & Grass - Steve Rudd (plot 83)
Show & Picnic - Ann Atkinson (plot 3)
Elected 2016 Jocelyn Buck plot (92+93)
Elected 2016 Vikki Lewis (plot 79)
Please contact the relevant committee member if you have any concerns or email to VRAS2009@live.com
Martin, Secretary, on behalf of the Committee
VALE ROAD ALLOTMENT SOCIETY CONSTITUTION
Head quarters and location of the society between Edward Road and Vale road West Sussex.
NAME
The organisation shall be called the The Vale Road Allotment Society herein after referred in this document as V.R.A.S. AIMS AND OBJECTIVES. To manage and administervthe above allotments under licence from Haywards Heath Town Council.
To present annually an audited financial report. To further local interest in allotment gardening and ensure its continuation with advice from the National Society of Allotment and Leisure Gardeners (NSALG).
MANAGEMENT
V.R.A.S. shall be a non profit-making organisation, administered by a committee of 3 officers and 5 other members. Candidates for the officer and committee member roles must be proposed and seconded before seeking the approval of members at the A.G.M.. If there are more candidates than positions an election will be held. All members present being entitled to vote. Officer posts can be held for a maximum of 3 years without re-election. If a committee vacancy arises between A.G.M.s a replacement member may be appointed in an acting capacity until the next A.G.M.
The officer posts are:
- CHAIRMAN
- SECRETARY
- TREASURER
The committee shall meet no fewer than 4 times each year at a time and venue mutually agreed.
An Annual General Meeting shall be convened at a suitable venue during January each year, to be notified in writing or electronically to all members at least 3 weeks in advance.
An Extraordinary General Meeting shall be held if requested, in writing in writing, by a majority of members.
Any decisions made at all committee meetings shall be decided by a simple majority vote provided there are a minimum of 5 committee members present. If this number is not met, any decisions must be ratified by email, telephone or post within 2 weeks.
Any casting vote required to reach a simple majority at a meeting shall be exercised by the person presiding over the meeting.
Changes to the V.R.A.S. shall be effected only at the A.G.M.
MEMBERSHIP and SUBSCRIPTIONS
Membership shall be at the discretion of the V.R.A.S. committee and subscriptions shall be agreed at the A.G.M. by a simple majority.
AMENDMENTS to this CONSTITUTION.
Amendments to this constitution may be proposed in writing to any officer of V.R.A.S., by any member giving at least 28 days notice prior to the A.G.M.
