Tenancy Agreement
- The following rules in this agreement may only be altered by the Management Committee.
- The Management Committee shall deal with any application for an Allotment Holder membership from a person living in the Township of Howden in strict date order of application.
- The rental membership fees shall be fixed at the first meeting and subsequent Annual Meetings and will be due on 1st. January for each year and paid within 21days, after which the plot will be re let.
- When accepted and the rental membership fee paid that person shall be entitled to manage one allotment area and shall not sublet to any other person.
- An allotment shall consist of an area of land of such size and shape as the Management Committee think fit.
- No person shall have more than one allotment area if there is a waiting list for an allotment.
- Rule 6 above shall only apply to persons joining after the date of formation of the Association.
- Prior to the start of a tenancy the Association will ensure that the allotment plot is free from rubbish and litter and that the soil has been cleared of weed and has been cultivated to a reasonable state.
- The Management Committee will ensure that there is a supply of water to the site from the public water supply for all tenants and pay the bill for useage.
- The Management Committee will pay Drainage Rates as required under the Land Drainage Act 1991.
- If an allotment holder dies then that person’s allotment shall not be re-allocated to any person within 2 months of the death. Any next of kin may make application to be the allotment holder of the deceased’s allotment irrespective of the waiting list. No additional rental membership fee shall be payable until the next due date. The Management Committee shall have the power to deal with any application under this rule.
- The Management Committee shall have the power to inspect any allotment area and have the power to require the allotment holder to carry out work to put the allotment in question, in a condition acceptable to the Management Committee.
- Any work required by rule 12 shall be put in writing to the allotment holder having responsibility for the allotment in question.
- The allotment holder referred to in rule 12 shall have 2 months from the date of the notice to comply with the written notice.
- The Management Committee shall have the power to extend the time referred to in rule 14 upon written application.
- Any non- compliance with the rule 14 notice shall give the Management Committee the power to revoke the tenure of the member concerned and to carry out any work as required in the rule 12 notice.
- A tenancy may be terminated if the tenant is declared bankrupt or entered into a deed of arrangement with, or compound with, creditors, or is in custody for a period exceeding 28days.
- An Allotment Holder may not put any building, shed, greenhouse or the like on an allotment without having first obtained permission from the Management Committee. The application must be in writing to the chairman detailing purpose, construction materials and proposed siting of said structure. The applicant may also attend and speak at the Management Committee meeting considering the application.
- The Management Committee shall also display a copy of rule 18 applications on the association notice board for at least 2 weeks prior to consideration.
- Any allotment holder wishing to object to any rule 18 applications must give notice in writing to the Management Committee and to the applicant at least 7 days prior to consideration. Any objector may also attend and speak at the Management Committee meeting considering the application.
- The Management Committee shall give 14 days notice of the date, time and place of any meeting at which the application is to be dealt with, to the parties in question.
- If any allotment holder retires from the Association i.e. gives up his plot, they shall retain ownership of any item referred to in rule 18 and may remove it.
- An allotment holder shall not keep any livestock, fowl, pigeons, cats, dogs or bees on the allotment. Any dog accompanying an allotment holder or visitor onto the allotment site shall be kept on a lead at all times.
- An allotment holder shall not use barbed wire for fencing.
- An allotment holder shall not take any 4 wheeled mechanically propelled vehicle, except for vehicles for the disabled, onto the site save for loading or unloading.
- An allotment holder shall keep every hedge, that forms part of the boundary of the allotment garden, properly cut and trimmed, keep in repair all fences, gates and sheds, maintain all shared paths in any allotment area and will not obstruct any path set out by the Management Committee for the use of any other tenants.
- An allotment holder shall not construct any pond or put any sunken bath on the allotment.
- No allotment holder may hold November 5th. celebrations, barbeques or like parties on site, other than those organised by the full Management Committee eg the Annual Open Day.
- Tenants must not cause any nuisance or annoyance to the occupier of any other allotment plot or to occupiers of neighbouring properties eg smoke from fires.
- No trees other than fruit trees are to be planted, which must be kept pruned to a reasonable height.
- Plot holders must not cut or prune any timber or other trees to sell or carry away any mineral, sand or clay without the permission of the Management Committee.
- Synthetic carpet must not be used as weed suppressants.
- Materials for burning must not be brought onto the site nor must any plastic or synthetic materials be burnt on the allotments.
- No access gates between plots must be locked without the written permission of the Management Committee to which a copy of the key will be provided.
- Water is to be collected in water butts from roofs of garden structures where possible and the water supply may be used to top up water butts. No direct hosepipe watering is permitted.
- The tenant may terminate their tenancy by giving one month’s written notice to the Management Committee. No refund on tenancy fees paid will be made.
- Produce from the allotment is wholly for the consumption of the tenant and their families.