Club Rules & Constitution
Standard Club Rules and Constitution
Updated at AGM, July 2009
NAME
The Club shall be called Callowbrook Swifts Junior Football Club and shall be affiliated to The Central Warwickshire Youth Football League & Mercian Festival Junior Football League & Affilated to the Birmingham County Football Association.
OBJECT AND PHILOSOPHY
The objects of the club shall be to provide association football for it's members and such social and recreative pursuits as may be deemed desirable by the committee within the following philosophy: · To provide youngsters with the opportunity to play football, but not to win at all costs. To promote sportsmanship and fair play. To encourage loyalty, team spirit and skill with the will to win. The first question you should ask your child when they come home from a match is “how did you play?” rather than “what was the score?” · The emphasis should be on performance. · We all like to win; we all hate to lose. But there have to be winners and losers otherwise there would be no competitions, no cups and no league tables. We must all learn to lose with good grace and in victory show some humility, and not go over the top in celebration. · All members of the club on joining shall sign a Membership Application/Consent form that incorporates this philosophy and code of conduct.
TEAM
The Club shall operate such numbers of teams within age groups, as laid down by the Football Association, as are necessary for the membership.
Where there are two teams in an age group the following will apply:
1st Team will be called Callowbrook Swifts A. 2nd Team will be called Callowbrook Swifts.
1) The 1st team manager overseas the age group.
2) The 2nd team manager understands that the end product is to develop players to hopefully play for the first team.
3) The 1st team manager has the right to approach through the manager and parents any players in the 2nd team at any time.
4) Players in the 1st team who will benefit from playing in the 2nd team should be discussed with the 2nd team manager and parents.
5) All new players should go to the 1st team manager to be assessed
.6) Both 1st and 2nd team managers must work at creating a good working relationship and have regular meetings to discuss player development
7) The 1st and 2nd team managers are appointed and removed by the committee as per the club constitution.
8) At the start of the season the 1st team manager has first choice in kick off times
9) It is normally expected that both 1st and 2nd teams should merge at U11s.
10) If either manager feels that there are problems within the age group, that they should raise their concerns at the next Club committee meeting
RULES AND REGULATIONS.
(a) No alteration to the Club Rules shall be effective without prior written approval by the parent Association
(b) The Club will also abide by The Football Association’s Child Protection Policies and Procedures, Code of Conduct, Equal Opportunities and Anti-Discrimination Policies.
OFFICERS
The Officers shall consist of Chairperson, General Secretary, Treasurer, Assistant Treasurer, Child Protection Officer, Head Coach, Charter Standard Officer, Events Co-Ordinator and Development Officer. No one person can be elected for more than two officer positions. All of whom shall be elected at the AGM.
GENERAL COMMITTEE.
(a) A general Committee consisting of the officers shall control the club and two other members from each of the age groups represented, except where there are two teams in one section, and will be known as ‘committee members’ who shall be elected at the Annual General Meeting.
(b) The General Committee shall meet once per month and the proceedings at such meetings shall duly be recorded in a minute book. At meetings of the General Committee a minimum of seven of those officers and committee members entitled to attend shall form a quorum. One of who must be either the Chairman or General Secretary.
POWERS OF COMMITTEE.
(a) The property and/or assets of the club shall be vested in the General Committee. The General Committee shall have power to appoint such Sub Committee as may from time to time be deemed necessary and shall receive reports of such Sub Committee at it’s meetings.
(b) The General Committee shall have power to suspend or expel any member deemed guilty of conduct prejudicial to the good name of the club.
(c) The General Committee shall have power to fill such vacancies as may arise in its constitution between A.G.M. (d) The General Committee shall have power to declare a seat vacant should a member absent himself from three consecutive meetings without an explanation deemed to be satisfactory.
(e) Any person wishing to join the general committee or become an officer of the club must advise the General secretary in writing a minimum of 21 days before any vote is taken to elect them. The Secretary will then advise all committee members a minimum of 14 days before any vote is taken to elect them.
MEMBERSHIP.
(a) Membership shall consist of such number of playing members, to include all parents, who have counter-signed the Club’s Membership Application form, Code of Conduct and Medical Consent forms and whose registration has been accepted by the affiliated representatives of the Football Association,
(b) And such number of non-playing members to include all parents who have counter-signed the Club's Membership Application form, Code of Conduct and Medical Consent form.
(c) A register of members of the Club shall be kept by the Secretary.
(d) In the event of non-subscription, membership shall be deemed to be terminated.
(e) A member wishing to resign shall give notice to this effect in writing to the Secretary, such notice to be accompanied by payment of all club dues at that date.
SUBSCRIPTIONS
· Playing members Annual Subscription will be £20 due on the 1st August.
(Annual Membership Subscription AGM '09)
· Playing members Subscriptions shall also be payable for each event attended as determined by the team Manager at training.
· Match day and Training subs will be £20.00 per month, payable on 1st. of each month for 8 months. Subscriptions not payable for May, June and July, as currently determined by the Committee.( AGM '09) All subs collected must be paid into the Central Fund.
ANNUAL AND SPECIAL GENERAL MEETING.
(a) An Annual General Meeting (AGM) shall be held each year to:
(i) Receive a report of the activities of the Club over the previous year
(ii) Receive a report of the Club’s finances over the previous year
(iii) Elect the members of the Club Committee
(iv) Consider any other business.
(v) Any motion being proposed and is to be voted on must be put in writing to the club secretary 21 days before the A.G.M. for distribution 14 days before the A.G.M. The Annual General Meeting shall be held not later than 30th July each year. The Secretary shall give 14 clear days notice of such meeting to all members. The end of the year Accounts of all Teams and Central Account must be in Secretary’s hands 21 days before A.G.M for distribution 14 days before A.G.M and to be presented at this meeting. The Financial Statement and Secretary’s report shall be received by the meeting, which will also elect the Officers, and General Committee by ballot, appoint auditors (if deemed necessary by the meeting) and transact any other business.
EXTRAORDINARY GENERAL MEETING.
An (EGM) may be convened by the General Committee when deemed desirable. The Secretary shall give seven clear days notice to all members of such meeting listing the proposals at which 10 members including either the Chairman or Club Secretary shall form the quorGeneral Committee shall cause to be kept proper books of accounts, which shall only need to be audited yearly if required by the members of the A.G.M. All of the end of the year Accounts must be presented at the A.G.M. Official receipts for all monies received shall be signed by the Treasurer. The General Committee shall authorise cheques to be signed by at least two of its members. Each section shall keep a record of its own individual accounts and make these accounts available to the scrutiny of the Treasurer on request. Each section shall make regular payments via Direct Debit to the central fund as determined by the General Committee.
ALTERATION TO THE RULES.
No alteration in these Rules shall be made except at the Annual General Meeting or at an Extraordinary General Meeting convened for that purpose and only if supported by a majority of those present and voting at such meeting. Notice of proposed alteration to these rules must be given in writing to the Secretary 21 days before the A.G.M or E.G.M. for distribution 14 days before the A.G.M. or E.G.M.
OTHER BUSINESS.
The General Committee, the decision of which body shall be final and binding, shall deal with any matter not governed by the foregoing rules.
DISSOLUTION.
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarter of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.
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