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To Do List

 

Task

Who

Update position

Status

Dates for trip

Dates agreed on 5th Sept 2010

Agreed 21st July (thurs) travel day, cycling starts 22nd July (fri) and runs for 10 consecutive days ending in John O Groats on sun 31st July

Completed

Shirts for team

Caroline, Judith and Joanne

Tshirts and cycling shirts were distributed to team. 

 

Joanne will get MS t shirts for the team to wear at night.  Give sizes to Joanne by wed 22nd June.

 

Completed

Team name

Everyone

Inverness Spinners

Completed

Commitment and confirmations

Judith

Completed team confirmed.

 

Completed

Costing

Judith

Costing confirmed at £370 per person for accom and travel

Completed

Funding coordinator

Judith

 

Co-signaturies – Karen and Hazel

Almost all monies have been received.  Donella to help check on incoming and outgoing costs for Judith.

Ongoing

Massage

Joanne and Donna

Joanne has found massage in Bristol and Carlisle for Judith and Caroline.  Lisa and Mel have confirmed Friday 29th at the Lovat.  They will bring massage beds.  Donna coordinating this.  Lisa will link with Mel and 2 other friends.  Nominal charge for massage.

Ongoing

Route planning

Jamie coordinating with Hugh and Alex.  Day owners identified.

Plan based on Alex’s mate’s previous plan.  Route update was agreed:

 

Friday 22nd – Lands end to Oakhampton

Sat 23rd – Oakhampton to Bristol

Sun 24th – Bristol to telford

Mon 25th – Telford to Preston

Tues 26th – Preston to Brampton/Carlisle

Wed 27th – Carlisle to kilmarnock

Thur 28th – Kilmarnock to crianlarich

Fri 29th  – Crianlarich to Fort Augustus

Sat 30th- Fort Augustus to Brora

Sun 31st – Brora to John o groats

 

Total 928 miles approx

 

Days allocated to team for detailed planning.  Jamie will produce day maps and directions.  Day owners to give Jamie feedback on route by end of June.

 

Agreed on 100 mile plus days there will be 2 scheduled support stops – 30-40 miles and then again around 70 miles.  On the shorter days there will be 1 scheduled support stop around 40 miles.

 

Jamie and day owners have finalised the route.  Stop overs agreed – support vehicle will leave after the group, pass the group for the mid morning stop.  See everyone through, pass the group and see everyone through the lunch stop.  Afternoon stop will be without support as they carry on to hotel for check in.

 

Experienced cyclists are to take turns as sweep for the team each day. 

Completed

Accommodation planning

Judith

All accom has been booked and paid for.  Room configuration confirmed.  Evening meals agreed – Judith to book tables in Sennen Cove, Oakhampton, Crianlarich, Fort Augustus and Brora.   Other places we will decide the day before. 

 

Team to pay for breakfasts and dinner (other than in hotels where breakfast is included).  

 

Joanne, Hugh and Donella have organised their accom for the night of the 20th.

Completed

Bike transport to lands end and support vehicles

Iain and Caroline

 

Iain has hired with Thrifty.  £50 for up to 4 drivers.  Agreed drivers would be Hugh, Donella, Douglas and Joanne.  Judith to transfer money to Joanne to cover costs of hire and insurance.  Pick up 5-6.30pm at bannatynes on Tuesday 19th.  Bikes to be in bike boxes.  Judith will get day bags and bottles for loading into the van. 

 

Caroline trying to get signage but proving tricky.  Trying with Acorn signs now. 

Ongoing

Fundraising and Sponsorship

All

All to promote website and just giving to raise sponsorship for team.  Raffle boards – aiming to complete these before we go.  Judith to check bannatyes have no more raffle boards left in reception.    

 

Off line fundraised thus far £3300 once final costs taken account of.  On line £1630.  More funds from raffleboards and other sources coming in. 

 

Donella and Joanne to get charity buckets for use on the trip to generate cash. 

Ongoing

Fundraising Charities

Joanne

Agreed to stick to 2 charities – currently MS society confirmed, SNAP is other local charity – aim to raise min of £15000 as a team.

 

Agreed for the MS society money to specify the money to remain in Scotland for patient activities.  Joanne to confirm to Jamie if any changes are required to the justgiving site.

Completed

PR

Caroline

Caroline planning PR for the last weeks before we go as a team.   Courier did editorial.  Caroline updated group on the offer with the Lovat.  Caroline to get business cards printed for the trip.  Highland News and P&J may also run a story.  MFR to be approached too.

 

Cycling log for the trip has been agreed with Caroline at the Lovat.  Team members responsible for the route on the day will write the blog for the day.  Agreed to use facebook as our main blog and all team members to get facebook account to allow them to input. 

 

Ongoing

Travel to lands end

Judith, Hugh and Iain.

Judith has booked the Flybe flight.  Train has also been booked.  Team on the flight to meet at the airport on 21st July at 6am.

 

Support Vehicle is to be packed up on Tuesday 19th from 5-6.30pm at Bannatynes.  Agreed bikes and bags will go in the van and those flying will just take hand luggage.

Completed

Equipment/bike parts

Clifford

Clifford agreed to coordinate the parts now that Hazel cannot join the group.  Agreed that dryboroughs deal on sale and return is fine.  Clifford coordinating this.  Agreed to have 2 spare bikes – Donella’s and Hugh’s in the van.

 

Each person to take min of 2 spare tubes.  Hugh will take his track pump.

Ongoing

Bike servicing and maintenance

Jamie, Iain and Alan

Session run.

Completed

Daily food supplies

All

All in team to take their own snacks and buy in advance.  Food for the next day will be organised the night before after we arrive at each hotel.  Kitty agreed for lunches and snacks during the day.  Some days we will stop at cafes where we can.

 

Everyone to carry carb powders and snacks with them, plus mobile and some money, to keep them going should there be any hiccups.

Ongoing

Fluid supplies

Joanne and Donella

Water will be stored in the van. 

Ongoing

Washing/laundering plans

Judith

Judith checking with accommodation about laundering facilities.  Most hotels have some limited laundry – team encouraged to bring hand wash liquid for cycling gear.

Ongoing

Travel back from John O Groats

All

All to encourage friends and family to be there at the end to help with travel back.  Van will aim to deposit all bikes off on Sunday night at bannatynes at around 6pm on the 31st July.

Ongoing

Training plan

 

4 weeks of training to go until the cycle starts. 

All team members have the contact details for others in the team and all need to be proactive in organising cycling opportunities.

Completed

Post challenge night out

Joanne and Donella

Agreed for meal out as a team sometime in August.  Donella and Joanne to seek best date.  Caroline to be invited as guest of team.

Ongoing

Website and just giving site

Jamie

All to publicise the web and just giving site to friends and sponsors.

 

Web address is www.spanglefish.com/lejog2011/

Ongoing

Team building nights out

Judith

13th Nov completed.

 

Burns Night fundraiser on the 22nd Jan at Judith’s - completed

 

Team dinner at the Lovat on the 2nd April – completed.

Completed

Hear from the Inverness team who have just finished

Donna and Alex

To check how it went and what would they recommend we do etc.

Completed

First Aid kit and first aid training

Angus and Iain

Angus and Iain to make up first aid kit for cycle.

 

Completed

Insurance

All

Iain suggested each individual in team may want to sign up for ETA support at £50 per person per year which provides AA function for cyclists anywhere in Britain.

 

Agreed we would not buy a team cycling insurance but each person can organise their own as required.  Options are ETA, Scottish Cycling, CTC.

Completed

Notification of Police

Iain

Iain agreed to contact local police forces nearer the time.

Ongoing

Waky takies

Fiona

Fiona has purchased a set.

Completed

Accidents on route

All

Agreed that if team members have an accident – the team must continue and therefore they need to accept they may be left to get home themselves.

Completed

Day bags and Bottles

Judith

Judith to pick up day bags from Bannatyes and has drink bottles for the trip.

Completed

Emergency contact

Judith

All to provide emergency contact person and phone number to Judith for the record.

Ongoing

Padlocks and Keys

All

Everyone to bring a bike lock to allow bikes to be tied up together at night.

Ongoing

Towels and bike cleaning

All

Everyone to take old towels/bike cleaner etc to clean up bike during trip.

Ongoing




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