Chapter Three
Amended 1958 (Series III) 1
CHAPTER III.
VACATION LEAVE. LOCAL LEAVE. LOCAL SICK LEAVE. PASSAGES. RAILWAY TRANSPORT ON APPOINTMENT AND LEAVE.
(a) VACATION LEAVE.
101. All leave is subject to the exigencies of the Service Leave not a right
and no officer is entitled to demand leave as a right.
102. One of the main objects of leave is to enable an officer to recuperate in a temperate climate. An officer who wishes to spend part of his leave within the tropics must first obtain the Governor's permission, which will not be given if the examining Medical Officer considers it undesirable in the interests of the officer's health. Where leave
is to be
spent
103. (a) Except as specifically provided elsewhere, an officer shall not be granted vacation leave until he has com- pleted a minimum tour of twenty-four months and shall not ordinarily be called upon to serve a tour exceeding thirty-six months. Within these limits the length of a tour shall be at the discretion of the Governor in each case, but normally an officer will be expected to complete the full thirty-six months in his first two tours, and thirty months in his third and subsequent tours. The Governor may also, as an exceptional measure, direct that an officer shall serve a longer tour than thirty-six months if he considers it necessary in the public interest, provided that a satisfactory medical report on the officer's state of health has been received. Teachers and Matrons in the European Education Department will normally be required to serve tours of thirty-six months in view of the fact that such officers enjoy the benefit of school holidays. Length of tour
(b) Heads of Departments are responsible for seeing that officers are medically examined before exceeding a tour of thirty-six months' resident service. As amended by C.M. No. TS. 12/9/3 of 26/2/57
104. For the purpose of reckoning the amount of leave Residential service: how reckoned
due to an officer who proceeds overseas, or returns, direct, resident service is taken to begin on the day on which he arrives at the port of disembarkation in South Africa and to end on the day preceding that on which he leaves the port of embarka-tion for overseas. In the case of an officer who spends his leave or part of his leave in South Africa, resident service is taken as beginning three days before arrival and ending three days after departure from the Territory.
Provided that the resident service of an officer who has been granted permission to retire, and who is eligible for free rail fares to the coast, will be calculated as though he had travelled to the United Kingdom by his normal route.
Amended 1958 (Series I) [CHAPTER III] 2
105. An officer may only be granted vacation leave before completing a minimum tour— When leave may be granted before completion of a minimum tour
(a) on medical grounds ;
(b) on the grounds of urgent private affairs ;
(c) on the grounds of public interest ;
(d) if the officer is retiring at his own request, subject to the approval of the Governor.
106. (a) Subject to the exigencies of the Service an Amount of
officer may, after every tour of resident service, be granted vacation leave with full pay at the rate of five days for each completed month of resident service. If eligible for over-seas passages or if, not being eligible for this privilege, he proceeds overseas at his own expense, an officer may also be granted leave for the time necessarily taken on the journey, subject to maximum periods which may be fixed from time to time. vacation leave
(b) An officer who is proceeding overseas at his own expense and who is not returning for a further tour of duty will not be granted additional leave for the time necessarily taken on the voyage. (As amended by C.M.No. TS.442
(c) An officer who is granted additional leave for the period of the voyages to and from his oversea destination on condition that he is returning for a further tour of service and who does not so return or, having returned, does not complete a minimum tour of twenty-four months' service, will be called upon to refund to the Government the whole or such part as may be directed of the salary and allowances paid to him for the period of the voyage or voyages. of 24/11/56)
(d) An officer proceeding on leave pending retirement who is eligible for oversea passage privileges will be granted leave for the full period permitted under General Order 107 (b), in respect of a single journey only, whether or not he proceeds to an oversea destination and whether or not he is granted return passage privileges.
(e) Any fraction of a month by which an officer's tour of service has exceeded a number of completed months may be added to his next tour for the purpose of calculating his leave.
(f) In the case of Teachers and Matrons in the European Education Department, school holidays will not count as service qualifying for vacation leave, subject to the proviso that fourteen days in each year of service (less any period granted as local leave) in addition to the periods of the school quarters will count as service qualifying for leave.
Amended 1958 (Series I) [CHAPTER III] 3
107. (a) The time necessarily taken on the journey Period of
means, except as hereinafter provided, the number of days spent on the journey by sea from and including the day of sailing from Cape Town up to and including the day before disembarkation in the United Kingdom, whether at the terminal port or not. voyage to the United
(b) When an officer is permitted to travel by a route other than his "normal route" (vide General Order 149) to suit his own convenience, and his journey by such other route takes longer than it would have done by the normal route, the number of days which will be reckoned as the time necessarily spent on the journey will be as follows: Kingdom
(i) Officers eligible for Mail Boat privileges fourteen (As amended by C.M.No. TS.442 of 24/11/56)
days.
(ii) Officers eligible for Intermediate Boat privileges —eighteen days.
(c) An officer eligible for a free passage to the United Kingdom who, in accordance with General Order 102, spends all his vacation leave in South Africa may be granted an additional period of vacation leave equivalent to the number of days which he would be allowed in respect of a voyage by an abnormal route under paragraph (b) of this General Order. The provisions of General Order 106 (c) will, mutatis mutandis, apply to such additional vacation leave.
108. An officer who travels by air between the Territory Additional leave for
and the United Kingdom when proceeding on or returning from vacation leave and would, had he travelled by sea, have been eligible under General Order 106 for leave for the period of the voyage, may be granted additional leave with full salary equivalent to half the period by which the time actually spent on the journey from or to the Territory is less than seventeen days (in the case of officers eligible for Mail Boat privileges) or twenty-one days (in the case of officers eligible for Intermediate Boat privileges). officers travelling on or from leave by air
(As amended by
442 of 24/11/56)
109. (a) The time necessarily taken on the journey from the United Kingdom means the number of days spent on the journey by sea from and including the day of sailing from London or Southampton up to and including the day before disembarkation at Cape Town. Period of voyage from the United Kingdom
(b) The provisions of General Order 107 (b) and (c) apply equally to the outward journey.
110. An officer desiring leave on the grounds of "urgent Leave on urgent private affairs
private affairs" before completing a minimum tour of resi- dent service may in special cases be granted by the Governor, at his discretion, vacation leave based on the number of
months of resident service which have been completed,
and may also be allowed leave with full salary for the period of the two voyages, but any extension will be without salary. An officer to whom leave is granted under this regulation
Amended 1958 (Series I) [CHAPTER III] 3A
will begin a new tour of service on his return to duty. (Vide also General Orders 159 and 183).
111. Vacation leave may be extended with full pay, on Extension of
the grounds of ill health, for any period not exceeding six calendar months and, if necessary, for a further period of six months with half salary; or it may be extended with full pay if the officer is detained in the United Kingdom by the Secretary of State on public grounds. vacation leave
112. (a) When an officer is required by Government to attend a course while on vacation leave, e.g. Second Course Training, the following conditions will apply: Leave of an officer attending a course: how reckoned
(i) If the duration of the course is four months or more, half the period of the course will count as leave and half will count as duty.
(ii) If the duration of the course is two months or more, but less than four months, two months will count as leave and the remainder will count as duty.
(iii) If the duration of the course is less than two months, the whole of the course will count as leave.
Amended 1958 (Series II) [CHAPTER III] 4
That part of a course which counts as duty will not earn further
leave and any course vacation will count in full as leave.
(b) When an officer, at his own request, is granted permission to take a course while on leave, the course will count in full as leave even though it may be recognised as an approved
course for purpose of allowances. Cases of doubt should be
submitted to the Chief Establishment Officer for decision at the
time when the application for vacation leave is submitted.
(c) An officer attending an approved course will be eligible for allowances and fees in accordance with Miscellaneous No. 497 (as amended from time to time), the relevant portion of which is set out in Appendix XV.
113. (a) Any extension of leave, however, short, other than as provided for in the preceding General Orders, will be without salary, unless for special reasons the Secretary of State authorises the payment of full or half salary. Other
(b) Any period during which an officer is granted an extension of leave without salary, unless such leave has been granted on grounds of public policy with the approval of the Secretary of State, will not be reckoned as part of the officer's service for the purpose of computing his pension. extensions
normally without salary
114. (a) An officer on vacation leave in the United Application for extension of leave
Kingdom who wishes to have his leave extended will apply to
the Under Secretary of State, Colonial Office. Such an
application must contain the grounds on which the extension is requested and, except in the case of illness or other unforeseen emergency, must be submitted in time to allow of reference by letter to the Territory. In the event of an officer's application being so delayed as to necessitate reference by telegram, the cost of the inquiry and reply will be borne by the officer.
(b) An officer on vacation leave in South Africa or elsewhere will apply for an extension of leave to the Governor, through the Head of his department.
115.
116. An officer's return passage will normally be booked Date of
at the same time as his forward passage. A short extension sailing on
of leave may be granted to enable an officer to return by a ship sailing after the date of the expiration of his leave if the interval between that date and the sailing of the later ship is less than the interval between that date and the sailing of the earlier ship; a period equivalent to the extension will in such cases be deducted from the leave for which the officer will be eligible in respect of his next tour of service, unless the Secretary of State or Governor directs otherwise for special reasons. An officer who wishes to take advantage of this concession must inform his Head of Department at the time he makes arrangements for his return passage to be booked. completion of leave
Amended 1958 (Series II) [CHAPTER HI] 5
117. Every officer is responsible for ensuring that he Officer to travel by correct ship
returns to duty at the proper time. An officer who does not return to duty at the proper time is liable to be treated as having been absent without leave.
118. If an officer is recalled to duty on public grounds he Deferred leave
will be allowed to carry forward to a subsequent leave any period of leave (except leave granted under General Order 110) of which he is thus deprived. Such leave is known as deferred
leave. Similarly, if an officer in accordance with General
Order 116 has to sail from the United Kingdom before the date of the expiration of his leave, the number of days not taken will be treated as deferred leave.
119. An officer having proceeded on leave must take all All leave to be taken
the leave granted to him. Any leave not taken, except as
provided in the preceding General Order, is liable to be forfeited and not deferred.
120. The leave privileges for which an officer who is Leave of transferred officer
transferred to or from Northern Rhodesia is eligible will be governed by Colonial Regulations 95, 96, 97 and 99.
121. (a) Every application for vacation leave will be Application for leave
submitted in quadruplicate to the Chief Establishment
Officer, through the Head of Department concerned, on the form shown in Appendix XVI. If the application is approved the original, signed by the Chief Establishment Officer, will be sent to the officer through the Head of Department with one copy for the latter, and will be the means of notifying them that the application is approved. Another copy will be sent to the Personnel Branch of the Finance Division.
(b) An officer whose vacation leave has been approved is
responsible for making his own train reservations. Having
ascertained from the Railway Company that his bookings have been confirmed, the officer must notify the Head of his department of the date on which he proposes to leave the Territory. The Head of Department is responsible for ensuring that this information is received by the Chief Establishment Officer at least fifteen days before the officer is due to leave the Territory.
(c) The Head of Department of an officer proceeding on leave by car is similarly responsible for ensuring that the Chief Establishment Officer is notified of the proposed date of the officer's departure from the Territory at least fifteen days beforehand.
Amended 1958 (Series II) [CHAPTER III] 6
122. Every officer proceeding on leave must obtain a Leave papers
Leave and Last Pay Certificate before sailing. Whenever
possible, this and the passage requisition are sent to the officer through the Head of his Department before he leaves Northern Rhodesia, but in cases where this cannot be done the documents are sent to the Agent for the Government of Northern Rhodesia at Cape Town, whose address is:
The Rhodesia Chartered Agency, Ltd., The Rhodes Building,
150, St. George's Street, (Telephone 2-4351).
123. (a) Every officer proceeding on vacation leave must, not more than six weeks and not less than four weeks beforehand, present himself to the Medical Officer of his station (or such other Medical Officer as may be directed) for medical examina- Medical examination prior to departure
tion. An officer who is stationed where there is no Medical on leave
Officer and cannot be examined within the time limits prescribed should arrange to be medically examined at the first
opportunity afterwards. An officer who fails to be medically
examined in accordance with this General Order will be required to be medically examined on arrival in the United Kingdom and may be required to bear any costs incurred.
(b) The Medical Officer will furnish the officer with a paper of advice in the proper form (Medical Form 8) which will contain directions as to any precautions he should take during the journey and after arrival at his destination. Immediately after the examination the Medical Officer will send two copies of a Medical Certificate (Medical Form 9) to the Director of
Medical Services. If the officer is proceeding to the United
Kingdom and it is considered necessary for him to be examined by one of the Consulting Physicians to the Colonial Office he will be informed accordingly by the Director of Medical Services.
(c) An officer is not to be given his Leave and Last Pay Certificate until he has produced evidence of having been medically examined in accordance with this General Order.
124. On arriving in the United Kingdom, an officer must Report of arrival in the
immediately report by letter to the Under Secretary of State at the Colonial Office and to the Crown Agents, informing them of his place of residence, the name of the ship by which he travelled, the port at which he disembarked and the date of United Kingdom
disembarkation. The address given must be one to which
letters will be delivered or from which they will be immediately forwarded to the officer concerned; a Bank or a Club should only be given as an address when an officer on leave has no
other address of a more permanent nature. Any subsequent
change of address must be notified to the Under Secretary of State and to the Crown Agents.
Amended 1958 (Series II) [CHAPTER III] 7
125. If an officer falls ill so as to require medical attention Report of illness on
on the voyage home or during his leave of absence, and remains ill for a week, he will report the fact to the Under Secretary of State and, at the same time, forward a certificate from his medical attendant stating the nature of the illness and, if the voyage or in the United Kingdom
possible, its probable duration. This also applies to an officer
who has been instructed to visit one of the Consulting Physicians to the Colonial Office and is unable to comply with those instructions within a week of his arrival in the United Kingdom.
126. (a) When it is thought necessary for an officer who is spending his leave in South Africa to be medically examined during his leave, or prior to his return to duty, special arrange- ments will be made by the Director of Medical Services, Medical examination and report of
(b) An officer who falls ill during his leave in South Africa must report the fact to the Chief Establishment Officer through the Head of his Department and, at the same time, forward a certificate from his medical attendant stating the nature of the illness and, if possible, its probable duration. illness of officer spending
leave in South Africa
127. An officer who fails to comply with the preceding Penalty for
Regulations as regards medical examination and report of illness will not be entitled to receive salary during any extension of leave that it may be necessary to grant him on the grounds of ill-health. non-compliance with preceding Regulations
128. Salary during leave will be paid in accordance with Salary on leave
General Order 206 (b), (c) or (d).
129. An officer on leave may receive an advance of Advance of salary on leave
salary only in accordance with the provisions of General Orders 209 and 210.
(b) LOCAL LEAVE.
130. (a) Subject to the exigencies of the Service, an Amount of local leave
officer may be granted local leave of absence from duty on full pay for fourteen working days in respect of each completed year of resident service, reckoned from the date of the commencement of his tour.
(b) Although an officer is only eligible for local leave in respect of a completed year of resident service, such local leave may be taken at any time during the year in respect of which the leave is to be granted, subject to the General Orders
which follow. If, however, the officer proceeds on vacation
leave or resigns before completing the necessary period of resident service to have qualified for the local leave which
Amended 1958 (Series I) [CHAPTER III] 8
was granted to him, the whole period from the first day of the leave granted to the day on which he resumes duty, inclusive of
Sundays and public holidays, will be deducted from his
vacation leave or, if he has no vacation leave due to him, it may be regarded as a period of leave without pay and he may be required to refund the salary received for the whole of that period.
(c) An officer who has been granted local sick leave for a period of two months or more during such year of resident service will not be eligible to receive any local leave in respect of service prior to such local sick leave.
131. Generally speaking, an officer will not be allowed to Local leave may not be granted
take any local leave until he has completed eight months of his tour. Thereafter, he may be granted local leave at any time, subject to the provisions of General Order 132, provided that he returns to duty for at least one month after the expiry of such local leave, during first eight months
of tour, or within one
month of end of tour
132. Any portion of local leave not taken during the Local leave may be accumulated
first year of resident service may be added to the local leave for which an officer becomes eligible in respect of the second year of his tour, up to a maximum of twenty-eight working
days. Any portion of local leave not taken during the first
two years may be added to the fourteen days for which an officer becomes eligible if he intends to complete a third year
of resident service before proceeding on vacation leave;
provided that if an officer is granted more than twenty-eight working days' local leave at any one time such leave must be taken between the eighteenth and twenty-eighth months of his tour, unless the Governor otherwise directs.
133. Local leave will not be granted immediately Local leave
following local sick leave without the previous sanction of the Governor, which will only be given in very special circumstances. not granted after local sick leave
134. (a) In very special circumstances, local leave may be extended with full pay on the understanding that such extension will entail a reduction of equal length in the amount Extension of local leave
• of vacation leave granted to the officer concerned at the end
of his tour. An extension of local leave may only be given
with the Governor's approval.
(b) An officer who has not become eligible for any local leave, or who has already taken the full amount of local leave for which he is normally eligible may, in very special circumstances explained to the satisfaction of the Governor, be granted either special leave to be deducted from future earned
vacation leave, or leave without pay. Such leave without
pay will not count as service qualifying for pension or gratuity.
[CHAPTER III] 9
135. Officers proceeding on or returning from local leave All expenses to be borne by officer
will bear all expenses of such journeys, including all transport charges in respect of their wives and families.
136. Subject to the above regulations, Heads of Depart- Application for local leave
ment may grant local leave at their discretion to officers in
their departments. One copy of each approved application
form (Appendix XVII) should be sent to the Chief Establishment Officer for record purposes.
(c) LOCAL SICK LEAVE.
137. An officer who has been on the sick list (vide Object of local sick leave
General Orders 68 and 369) may, upon removal from the sick list and if it is considered necessary by the medical authorities, be granted local sick leave with the object of allowing him to convalesce sufficiently to enable him to complete his tour of
residential service. Local sick leave may be spent only in
Southern Africa.
138. When a Medical Officer considers it necessary that Medical Officer to recommend
an officer who has been on the sick list should be granted local sick leave, he will submit a recommendation to that effect as prescribed in General Orders 139 and 140, stating the nature of the officer's illness, the date of admission to the sick list, the probable date of removal from the sick list, the amount of local sick leave considered necessary to effect convalescence and, if convalescence cannot be effected at the officer's station, the nearest place in Southern Africa which will fulfil the local sick leave
requirements of such convalescence. The form shown in
Appendix XVIII will be used for this purpose.
139. When the Medical Officer's recommendation is for a Recom-
period of local sick leave not exceeding one month to be taken within Northern Rhodesia, he will (except in the case provided for in General Order 143) submit it direct to the Head of the officer's department or, in the case of an Administrative Officer, to the Provincial Commissioner concerned, who are authorised to grant such local sick leave without further reference. mendation for local sick leave not exceeding
one month within the
Territory
140. Whenever a Head of Department or Provincial Report of
Commissioner grants an officer local sick leave, as authorised in the preceding General Order, he will inform the Director of Medical Services and the Chief Establishment Officer by transmitting to them copies of the form of Recommendation for Local Sick Leave. grant of local sick
leave
141. When the Medical Officer's recommendation is for Recom-
a period of local sick leave exceeding one month or that the officer concerned should proceed on local sick leave outside Northern Rhodesia for any period, however short, he will sub- mit such recommendation to the Director of Medical Services, who will transmit it with his recommendation to the Chief Establishment Officer, through the Head of Department mendation for local sick leave
exceeding one month
or outside the Territory
[CHAPTER III] 10
concerned. The latter officer will also endorse thereon any
comment or recommendation that he may wish to make.
142. Heads of Departments, Provincial Commissioners, Question of invaliding to be considered
and Medical Officers, before recommending or granting any period of local sick leave, should consider whether it would not be preferable from the point of view of the Public Service that the officer should proceed on vacation leave on grounds of ill-health, as provided for in General Order 105 (a). Local sick leave outside the Territory or for other than very short periods will only be granted in exceptional circumstances to an officer who has completed a minimum tour of service.
143. Whenever a Medical Officer wishes to recommend Medical Board to
the grant of local sick leave to an officer who has already been, or will in the course of such leave have been, either on the sick list or on local sick leave for an aggregate of ninety days in any one period of twelve months, he will submit his recommenda- tion to the Director of Medical Services, who will arrange for a Medical Board to examine the state of the officer's health with a view to deciding whether or not he should be invalided (vide General Order 105 (a)). examine officer after
ninety days' ill-health in one year
144. An officer who is absent from duty on grounds of Pay during absence on sick list or
ill-health not caused by his own negligence or misconduct may be allowed to draw full pay during such absence, whether on the sick list or on local sick leave, up to a maximum of three local sick leave
months in any one period of twelve months. The amount of
salary which an officer may draw during any longer period of such absence will be at the discretion of the Governor.
145. An officer to whom local sick leave has been granted Cost of
will be allowed the same privileges of free transport for himself, between his station and the approved place of convalescence, as he would receive if proceeding on vacation leave (vide General Order 179 (b)). transport will be borne
by the Government
146. In cases where it is impossible or undesirable that Transport of wife and/or family
the wife and/or family of an officer who has been granted local sick leave away from his station should remain there in his absence, the Government will bear the cost of her/their trans-
port from the station to the railway line. It will be within
the Governor's discretion to grant either the whole or half the cost of her/their transport on the railway from that point to the approved place of convalescence or to any intermediate station.
147. If an officer to whom local sick leave has been granted wishes to spend such leave at a place further away from his station than that recommended by the Medical Officer, he must obtain the permission of the Director of Medical Officer to bear cost of
Services. Any additional expenditure incurred thereby will be transport over any greater distance
borne by the officer himself.
Amended 1957 (Series II) [CHAPTER III] 11
148. Any period of local sick leave which is spent outside Local sick
Northern Rhodesia will not be counted as part of an officer's leave outside
tour of residential service; but an officer to whom local sick the Territory excluded from tour of service
leave outside Northern Rhodesia has been granted will not be required to commence a new period of service on his return to
duty. If, however, an officer is eligible for local leave at the
time when he proceeds on local sick leave outside the Territory he may, if he so wishes, count any portion of his local sick leave which does not exceed the amount of local leave due to him as local leave ; and that portion of his local sick leave will accordingly count for residential service.
(d) PASSAGES.
149. The following are considered the " normal routes " Normal
for officers travelling at Government expense between South Africa and the United Kingdom: routes
(i) Officers earning salaries of £2,100 a year or overUnion-Castle Mail Boats ;
(ii) Officers earning salaries of less than £2,100 a yearUnion-Castle Intermediate Boats proceeding via the West Coast.
150. (a) An officer's passage is normally booked by the appropriate route, as stated in the preceding General Order. An officer may be required to travel by a route other than his normal route on public grounds, and may also do so to suit his own convenience. Officer travelling
(b) When an officer is required on public grounds to travel by an abnormal route his accommodation will normally be booked in the class the cost of which is nearest to the cost of his passage by the normal route. by abnormal
(c) If an officer is required on public grounds to travel by a more expensive route than his normal route the additional cost of his passage will be paid by Government. route
(d) If an officer is required on public grounds to travel by a cheaper route than his normal route the savings realised on his passage may be utilised in accordance with the provisions
of General Order 173 (a). Provided that an officer may not
carry forward savings realised on passages on first appointment or on return from vacation leave to the next occasion on which he is eligible for passage privileges.
(e) Subject to the provisions of paragraph (g), an officer who travels by an abnormal route to suit his own convenience is eligible for the cost of his rail fare and the appropriate sea passage by the normal route towards the cost of his journey by the abnormal route.
(f) If the officer is accompanied by his family he will
similarly be eligible for the appropriate amounts in respect of his family's journey, namely, the cost of rail fares, his wife's sea passage and up to the equivalent of one full passage for his
Amended 1948 (Series II) [CHAPTER III] 12
children. An Officer will not, however, be allowed to receive
more than the actual cost of his own and his family's journey by the abnormal route.
(g) No allowance will be granted in respect of a journey by an abnormal route if the cost of the passage cannot be paid in Rhodesian currency or sterling.
151. Officers eligible for oversea passage privileges will Grade of
be provided with the following grades of accommodation, when available: accommoda-tion
(a) Officers drawing salaries of £2,100 a year and over—A.2. provided
(b) Officers drawing salaries of less than £2,100 a year but in excess of £1,710 a year—B.1.
(c) Officers drawing salaries not in excess of £1,710 but in excess of £1,260 a year—B.2.
(d) Officers drawing salaries of £1,260 a year and below —B.4.
152. No claim for compensation can be entertained in No
the event of its being necessary, owing to shortage of berths, to provide accommodation of a grade inferior to that shown in compensa- tion if only
the preceding General Order. An officer who travels in a inferior accommoda-tion
grade inferior to that for which he is normally eligible will not be credited with the difference in the cost of his passage except as provided for in General Order 150 (d). available
153. For the purpose of this Chapter, "children " include Definition "children"
children of either of the parents, provided that such children are under twenty-one years of age and are unmarried.
154. (a) The passage of a newly-appointed officer who proceeds from the United Kingdom to Northern Rhodesia by his normal route, and the passages of his family if accompany- ing him, will normally be booked by the Crown Agents. Passages
(b) When a newly-appointed officer's famly travels from the United Kingdom to Northern Rhodesia unaccompanied by him the Crown Agents will make the necessary bookings if requested to do so, if the officer is resident in Northern Rhodesia, such requests must be made through the Chief Establishment Officer. from the United
(c) A newly-appointed officer who wishes to travel from the United Kingdom to Northern Rhodesia by an abnormal route, with or without his family, to suit his own convenience, will make his own arrangements with the shipping or air line; the Crown Agents will, however, assist on request. Kingdom to Northern Rhodesia on first appoint-ment:
by whom booked
See also 1958 (Series II) Amended 1958 (Series III) [CHAPTER III] 13
(e) The Accountant-General will not book passages from Northern Rhodesia to the United Kingdom by an abnormal
route, either for the officer or his family. Such bookings must
be made by the officer direct with the shipping or air company and the Accountant-General must be notified of the full details of the booking and the fares payable thereon immediately the
bookings have been made. When evidence is received that
provisional bookings have been made, the Accountant-General will pay to the shipping or air company an amount not exceeding the cost of the passages for which the officer would have been eligible had he been proceeding by the normal route.
(f) An officer not eligible for free passages overseas who wishes to proceed to the United Kingdom at his own expense may, on request, have his passages and those of his family booked by the Accountant-General at concession rates.
155. (a) If it is necessary to cancel any passage that has been booked for an officer as long notice as possible must be given to the Crown Agents or to the Accountant-General, as the case may be. Cancel-
(b) If an officer, in order to suit his own convenience, cancels a passage that has been booked for him or fails without reasonable cause to proceed by the ship on which his passage has been booked, Government will not be liable for any expense incurred thereby. lation of passage
156. An officer proceeding to Northern Rhodesia on first Passage on first appointment
appointment from any place in Europe will be provided with a free passage to the Territory, provided that the cost thereof does not exceed the cost of a passage from the United Kingdom by the normal route. Before any passage ticket is issued to the officer by the Crown Agents he will be required to sign an agreement in the form prescribed in Appendix XIX to refund the cost of the passage, or such proportion of the cost as may be determined by the Governor, if he fails to take up his appointment or if, prior to the completion of a tour of service, he leaves or resigns from the Service or is dismissed for any reason other than ill health not caused by his own misconduct.
156A. For the purposes of this Chapter, an officer who
was required to attend a course before taking up his appointment and had to proceed to the United Kingdom or elsewhere in order to do so will be regarded as having been recruited from the country in which he was living at the time he was selected for appointment and not from the country in which the course was held.
157. (a) An officer eligible for overseas passage privileges who has been granted leave of absence, except on the grounds of urgent private affairs, and is returning for further service may be granted free passages to and from the United Kingdom on the following basis: Passages on leave
(i) When an officer travels to and from the United Kingdom by the normal route (General Order 149)
Amended 1958 (Series III) [CHAPTER III] 13A
156A. For the purposes of this Chapter, an officer who
was required to attend a course before taking up his appointment and had to proceed to the United Kingdom or elsewhere in order to do so will be regarded as having been recruited from the country in which he was living at the time he was selected for appointment and not from the country in which the course was held.
157. (a) An officer eligible for overseas passage privileges who has been granted leave of absence, except on the grounds of urgent private affairs, and is returning for further service may be granted free passages to and from the United Kingdom on the following basis: Passages on leave
(i) When an officer travels to and from the United Kingdom by the normal route (General Order 149)
See also 1958 (Series II) Amended 1958 (Series III) [CHAPTER III] 14
the cost of his passages will be paid by the Government, provided that the total cost of passages does not exceed the cost of return passages at the appropriate grade.
(ii) When an officer travels by any other route his passage entitlement will be regarded as the actual cost of his passages or the cost of two single passages by the normal route, at the appropriate grade, on a vessel of the Union-Castle Line, whichever is the less:
Provided that if an officer travels by any air, sea or combination of routes and the shipping/air companies concerned allow rebate on the return fare the amount contributed by the Government
, will not exceed the actual cost of the passages or the cost of two single passages at the appropriate grade on a vessel of the Union-Castle Line by the normal route, reduced by the same percentage as the rebate allowed by the shipping/air company, whichever is the less.
(b) An officer eligible for overseas passage privileges who has been granted leave of absence and is not returning for further service may be granted free single passages to the United Kingdom by the normal route.
(c) An officer who was recruited from a country further distant from Northern Rhodesia than the United Kingdom may choose his passage privileges from the following alternatives at the end of each alternate tour of service:
(i) To receive a free passage to the country from which he was recruited, in a grade which is considered by the Chief Establishment Officer to be equivalent to that for which he would have been eligible had he been travelling to the United Kingdom by the normal route, and to receive half pay for the period over and above the time normally occupied in the journey between Northern Rhodesia and the United Kingdom;
(ii) To receive full pay throughout the whole period of the journey between Northern Rhodesia and the country from which he was recruited and to pay the cost of his own passage in excess of the amount which would have been paid by the Government had he proceeded to the United Kingdom by the normal route.
An officer who chooses one alternative when proceeding on leave is free to choose the other alternative when returning from leave if he so wishes.
At the end of other tours, the officer would be eligible for passage privileges to the United Kingdom on the usual conditions.
See also 1958 (Series II) Amended 1958 (Series III) [CHAPTER in] 15
(d) Free passages will normally be granted under this General Order only to officers who intend to spend not less
than one half of their leave outside Africa. In special cases,
however, the Chief Establishment Officer has power to vary the terms of this General Order if adequate reasons are given.
158. The grant of a passage to an officer serving on Passage of
agreement on the termination of his agreement, whether prior to or after the completion of a tour of service, will be decided in accordance with the terms of such agreement. officer on
agreement
159. An officer eligible for overseas passages who is Passage of officer granted leave on urgent
granted leave on urgent private affairs (vide General Order 110) before completing a minimum tour of service may be granted an allowance towards the cost of his and his wife's and/or children's passages to and from the United Kingdom or the country from which he was recruited, as the case may be, equal to one twenty-fourth of the cost of passages by his normal grade and route, calculated in terms of General Order 157, for each completed month of resident service. private affairs
160. (a) An officer who resigns, or whose appointment is terminated for any reason other than ill health not caused by his own misconduct, before completing a minimum tour will not be granted a free passage to the United Kingdom or elsewhere without the permission of the Governor. Passage of
(b) An officer who is retiring at his own request before completing a minimum tour and has been granted vacation leave under General Order 105 (d) will normally be granted an allowance in respect of single passages for himself, his wife and children calculated in the manner laid down in General Order 159: officer when
Provided that- tour not completed
(i) an officer who is eligible for return passages on retirement under General Order 166 (a) may, if he avails himself of the passage privileges within the period allowed, be granted a full single passage for himself, wife and/or children to the United Kingdom or the country from which he was recruited, as the case may be, and if he so wishes an allowance towards the cost of his, his wife's and/or children's passages back to South Africa equal to one twenty-fourth of the cost of single passages by his normal grade and route for each completed month of resident service in his last tour;
(ii) an officer who is eligible for return passages on retirement under General Order 166 (b) and avails himself of such passage privileges within the period allowed may be granted an allowance towards the cost of passages in both directions calculated in the manner laid down in General Order 159.
Amended 1958 (Series III) [CHAPTER III] 16
161. The passage privileges of a locally engaged officer Passage of locally engaged officer
will be governed by the following regulations :
(a) Officers in Division I of the Service-
(i) A locally engaged officer will not, except as hereinafter provided, be eligible for a free passage to the United Kingdom when proceeding on leave at the end of his first tour unless he is returning for and completes a minimum tour of
not less than twenty-four months' service. If a
locally engaged officer wishes to apply for a free return passage to the United Kingdom at the end of his first tour he will be required, before leaving the Territory, to sign an agreement, in the form shown in Appendix XIX, to refund the cost of such passages for himself and for his family if provided at Government expense to and from the United Kingdom if he fails to return for further service or, having returned, fails to complete a minimum tour of twenty-four months for any reason other than ill health not caused by his own misconduct.
Liability for the refund of the cost of rail fares will be decided according to the circumstances in each case, having regard to the journeys actually performed and the officer's place of engagement.
(ii) A locally engaged officer who is leaving the
Service after a second or subsequent tour may be granted a free passage to the United Kingdom, subject to the provisions of General Order 165, but not a return passage to Northern Rhodesia except as hereinafter provided.
(b) Officers in Division II of the Service-
(i) A locally engaged officer will not be granted a free passage overseas at the end of his first tour of
service. He may, however, be granted at Govern-
ment expense rail transport in accordance with General Order 179 (b), or the equivalent, for himself and his wife and children to any place not further distant from Northern Rhodesia than Cape Town, provided that he is returning for and completes a minimum tour of not less than
twenty-four months' service. An officer who is
granted rail fares in accordance with this subparagraph will be required, before leaving the Territory, to sign an agreement in the form shown in Appendix XX to refund the cost of such rail
Amended 1958 (Series III) [CHAPTER III] 16A
fares to and from his leave destination if he fails to return for further service or, having returned, fails to complete a minimum tour of twenty-four months for any reason other than ill health not caused by his own misconduct.
(ii) A locally engaged officer who has been admitted to the permanent and pensionable establishment and who has completed at least five years' continuous service will be granted free rail transport as provided in sub-paragraph (i) and in addition free passages to the United Kingdom for him self and his wife and assistance in respect of his children's passages up to the equivalent of one full fare provided that he is returning for and completes a minimum tour of not less
than twenty-four months' service. An officer
who is granted passages in accordance with this sub-paragraph will be required, before leaving the Territory, to sign an agreement in the form shown in Appendix XIX to refund the cost of such passages to and from the United Kingdom if he fails to return for further service or, having returned, fails to complete a minimum tour of twenty-four months for any reason other than ill health not caused by his own misconduct.
Liability for the refund of the cost of rail fares will be decided according to the circumstances of each case, having regard to the journeys actually performed and the officer's place of engagement.
(iii) A locally engaged officer who has been admitted to the permanent and pensionable establishment and has completed at least three tours of continuous service may be granted, on completion of the third or any subsequent tour of service, and if he is not returning for further service, free rail transport in accordance with General Order 179 (d) and a free passage to the United Kingdom for himself and for his wife and assistance in respect of his children's passages up to the equivalent of one full fare.
162. If a Medical Board certifies that it is necessary for Passage on health grounds
reasons of health that a locally engaged officer should be granted leave outside Africa, he may be granted a free passage to the country recommended (not being further distant from Northern Rhodesia than the United Kingdom) and, if he so desires, a free passage back to his place of engagement even if he is not returning for further service, provided that he avails himself of such return passage within six months of the expiration of his leave.
Amended 1958 (Series III) [CHAPTER III] 17
163. If a locally engaged officer proceeds to the United Locally
Kingdom on leave of absence and is prevented from returning to Northern Rhodesia for further service as a result of a report by one of the Consulting Physicians to the Colonial Office to the effect that he is unfit for further service, he will not be required to refund the cost of his passage to the United King- dom as provided for in General Order 177; and he may be granted if he so desires a free passage to his place of engagement, provided that he avails himself of it within six months of the termination of his leave. engaged officer
164. prevented
from returning for
further
service as a
result of ill health
165. An officer on the permanent establishment who is Passage of officer who is not
not returning to his duties at the end of his leave must avail himself of his passage privileges within six months of his cessation of duty or before the expiry of his leave, whichever returning
is the later. An officer on agreement who is not returning,
or an officer on probation who resigns without being confirmed in his appointment, must take his passage within two months of his cessation of duty.
Amended 1957 (Series II) [CHAPTER III] 17A
Provided that an officer on the permanent establishment who proceeds on vacation leave pending retirement, and is eligible for return passage privileges under General Order 166 (a) or 166 (b), must avail himself of the forward passage privileges within six months of his cessation of duty or before the expiry of his leave, whichever is the later, and must commence the return journey within six months of his arrival in the country in which his leave is spent or before the expiry of his leave whichever is the later.
166. (a) An officer who forgoes the return passages which he is eligible to receive immediately prior to his last tour of service will, subject to the provisions of General Order 165, be eligible for return (instead of single) passages in the appropriate grade on retirement or resignation, but will be eligible for Return
single rail fares only. He will be eligible for similar passage rassages on retirement or
privileges in respect of his wife and up to a maximum of one resignation
full passage for his children. General Order 157 (c) will apply
to an officer who is granted return passage privileges in terms of this General Order.
(b) An officer who goes on leave pending retirement and intends to settle in the Federation of Rhodesia and Nyasaland on retirement will, subject to the provisions of paragraphs (c) and (d) of this General Order and of General Order 165, be eligible for return passage privileges in the appropriate grade and/or return rail fares between Northern Rhodesia and the place at which he intends to spend his final vacation leave, and for similar privileges in respect of his wife and children subject, in the case of passages for his children, to a maximum of one
full return passage. General Order 157 (c) will not apply to an
officer who is granted return passage privileges under this General Order.
(c) The amount payable in respect of passages granted under paragraph (b) of this General Order will be limited to the actual cost of the passages taken or the cost of passages between Cape Town and the United Kingdom in the grade for
which the officer is eligible, whichever is the less. The amount
payable in respect of rail fares will be limited to the cost of a return rail ticket between Lusaka and Cape Town, but in no case shall the amount paid exceed the actual cost of the journey made.
(d) Before an officer is granted passages or rail fares back to the Federation under paragraph (b) of this General Order he will be required to sign an undertaking to the effect that he intends to return to and settle in the Federation for a minimum period of five years after his return from his final vacation
leave. An officer who, having been granted return passages
and/or rail fares, does not reside in the Federation for five years after his return from his final vacation leave will be called upon to refund to the Government the whole, or such
Amended 1958 (Series III) [CHAPTER III] 18
part as may be directed, of the amount paid in respect of his and his family's journey back to the Federation.
(e) An officer who is not eligible for return passage privileges under paragraphs (a) or (b) of this General Order who intends to return to Southern Africa on retirement or resignation, or to return to the Federation on resignation, will be permitted to travel to the United Kingdom in a lower grade than that for which he is eligible and to apply any savings thus realised towards the cost of his own and his family's passages back to Africa, provided that the return journey must be commenced within six months of the officer's arrival in the United Kingdom or before the expiry of his vacation leave, whichever is the later.
167. Any additional expenditure that may be incurred Expenditure due to extension or postpone-ment of leave
on an officer's passage as a result of his leave being extended or postponed, unless for public reasons or other similar cause, will be borne by the officer himself.
168. (a) In the event of a married officer's dying in the Territory, free passages, at the grade appropriate to the deceased's salary at the time of his death, will be granted to the widow and children from Northern Rhodesia to the place from which the officer was recruited (or, in the case of an officer on the permanent and pensionable establishment who was not recruited from the United Kingdom or a country further distant from Northern Rhodesia than the United Kingdom, to the United Kingdom if so desired), provided that the passages are Passages of
taken within six months of the officer's death. Any savings widow and family of
realised on the forward journey may be applied towards the cost of a return journey if the widow and children of the deceased officer wish to return to Southern Africa. deceased officer
(b) The widow and children of a deceased officer may be granted return passage privileges, if so desired, under the provisions of General Order 166, provided that-
(i) return passage privileges will only be granted under General Order 166 (a) if the deceased officer had forgone the passage privileges for which he was eligible during the leave immediately before the commencement of his last tour of duty;
-(ii) return passage privileges will only be granted under General Order 166 (b) if at the time of his death the deceased officer had reached the age at which he could have been required to retire;
(iii) the amount payable by the Government towards the cost of passages for the return journey from the oversea country to Southern Africa will be the actual cost of passages or an amount equal to the cost of passages for the widow and children from the United Kingdom to Cape Town at the grade for which the deceased officer was eligible, whichever is the less;
Amended 1958 (Series II) [CHAPTER III] 18A
(iv) rail fares for any return journey may only be paid if return passages are granted under General Order 166 (b) and are subject to the limits prescribed in General Order 166 (c).
169. (a) An officer proceeding on or returning from leave who is eligible for overseas passage privileges may, subject to the provisions of General Order 169 (d), be granted a free passage for his wife, in the grade for which he is himself eligible (General Order 151) and calculated in the same way Passages for officer's family
as the officer's entitlement (General Order 157). Children's
fares will similarly be paid up to the equivalent of one full passage.
(b) The amount to be contributed by the Government towards the cost of passages for children will be determined as follows:
(i) When the forward and return journeys are by sea, up to a maximum of the cost of one full passage to and from the United Kingdom by the grade for which the officer is eligible, calculated in accordance with General Order 157 (a) (i) or (ii)—
One infant under one year of Nil. age.
Additional infants under one 25 per cent. of a
year of age. full fare each.
Child aged one year or more 25 per cent, of a
but under three years of full fare.
age.
Child aged three years or 50 per cent. of a
more but under twelve full fare.
years of age.
Child aged twelve years or One full fare.
more.
(ii) When the journey in one direction is by air, and in the opposite direction by sea, the amount contributed by the Government in respect of the journey by sea will be calculated in accordance with sub-
paragraph (b) (i) of this order: The allowance in
respect of the journey by air will be: the cost of the air passage for the child/children, up to a maximum of the cost of one sea passage by the
grade for which the officer is eligible. To this sum
may be added the difference between the costs of single and return rail ticket(s), if any, for which the child/children would have been eligible had the journey been made by the normal route.
(iii) When the forward and return journeys are by air : the cost of air passages for the child/children up to a maximum of the cost of one full sea passage to and from the United Kingdom by the grade for which the officer is eligible, calculated in accordance
Amended 1958 (Series II) [CHAPTER III] 19
with General Order 157 (a) (ii). To this amount
may be added the cost of the return rail ticket(s), if any, for which the child/children would have been eligible had the journey been made by the normal route.
(c) The voyage of a wife and/or children must be con-
sidered as contingent upon that of the officer. In order,
therefore, to be eligible for the grant of a free passage for his wife and/or children the officer must make the voyage himself; in addition, to be eligible for a free passage for his wife the officer must be married at the time he himself travels.
(d) An officer will not normally be granted a free passage for his wife unless his wife intends to spend a period outside Africa not less than the minimum period that the officer is required to spend outside Africa to qualify for the grant of a
free passage for himself (General Order 157 (d). In special
cases, however, the Chief Establishment Officer has power to vary the terms of this General Order if adequate reasons are given.
170. In no case can the privilege of a free passage, Passage privilege not convertible into cash
whether to the United Kingdom or to any other destination be converted into cash,
171. Except in special circumstances explained to the Officer's
satisfaction of the Governor, a free passage will not be provided for an officer's wife if she does not remain in the Territory for at least six months. wife must remain in Territory at least six months to be eligible for free passages
172. (a) An officer in his first tour of service, who was appointed in the United Kingdom, and who has been granted permission to be accompanied or joined by his wife may be provided with a free passage for her and assistance will be given towards the cost of the passages of his children to the Territory up to the cost of one adult passage in the appropriate grade. Passages of officer's family on first
(b) A married female officer will be eligible for passage privileges for herself only. appointment -
173. (a) An officer may, if he so wishes, travel in a lower grade than that for which he is eligible in either or both direc- tions and may also arrange for his wife and/or children to travel in a lower grade, with a view to the savings being applied towards the cost of children's passages that is in excess of the Savings on passages
amount payable by Government. Alternatively, savings
realised when an officer and his family travel by a lower grade in one direction may be applied towards any excess cost of passages when an officer and his family wishes to travel in a better grade of accommodation or by an abnormal route in the opposite direction.
Amended 1959 (Series I) [CHAPTER III] 19A
(b) If an officer, whether accompanied by his wife or not, proceeds to the Territory in advance of his children in the expectation of the children following later, and travels in a lower grade than that for which he is normally eligible the savings may be added, when the time comes, to the amount which is payable by Government in respect of the children's passages. If, before being joined by his children, the officer is transferred to another East African Dependency the savings may still be applied towards the cost of the children's passages to the Dependency to which the officer is transferred.
(c) If the children of an officer precede him to the United Kingdom and the officer, and/or his wife, propose on completion of his tour of service to travel in a lower grade than that for which he is normally eligible, he may be credited with the savings to be so effected at the time when his children precede
him. The savings on his passage in such case will be the
difference between the cost of the passage in the grade for which he is eligible and the cost of the passage in the grade in which he intends to travel, even though, as a result of subsequent alteration in passenger fares, the difference may not be the same at the time when the officer himself leaves the Territory.
(d) When a widower, widow or an officer who is legally separated from his wife travels in a lower grade so as to devote the savings towards the cost of passages for his/her children, Government will contribute a further sum not exceeding the amount saved by the officer.
(e) If an officer travels on first appointment or on or from leave by air on public grounds and his wife travels by sea in a lower grade than that for which the officer is eligible so as to devote savings towards the cost of passages for children, Government will contribute a further sum not exceeding the amount saved by the officer on his wife's passage.
174. An officer who wishes to take advantage of the Crown Agents or Per. Br. of
provisions of General Order 173 (a) must notify the Personnel Branch of the Finance Division or the Crown Agents, as the case may be, at the time when application is made for the passages to be booked. the Fin. Div. to be advised
175. (a) An officer who travels on first appointment or on or from leave by air on public grounds is eligible for: Officer
(i) full air fare in the class decided by the Government; travelling on or from leave
(ii) cost of transport by rail to or from Cape Town of the amount of baggage allowed to passengers travelling by train; by air
(iii) cost of transport by sea between Cape Town and the United Kingdom, or vice versa, of the amount of baggage allowed to officers travelling in their normal grades by the Union Castle Mail Steamship Company.
Amended 1958 (Series II) [CHAPTER III] 19B
In addition, if the Government has agreed that it is in the public interest that the officer's wife and/or children should also travel by air at Government expense, the officer will be eligible for the above items in respect of his wife and up to the cost of one full fare and corresponding amounts for his children.
(b) An officer may receive an advance of the amount permitted under sub-paragraphs (ii) and (iii) of paragraph (a) above and in addition, if travelling on first appointment, the amount permitted under General Order 185 (a) and the whole advance may be used for the transport of baggage either as excess or unaccompanied baggage by air or by air freight or by sea and rail. An officer may claim the actual amounts disbursed in connection with the transport of baggage, excluding packing costs, insurance charges, customs dues and dock dues. The advance granted must be accounted for to the Personnel Branch of the Finance Division by the production of receipts or other evidence of the amounts paid, within three months of the date of the advance. If the advance is not satisfactorily accounted for within this period, arrangements will be made for the uncleared part of the advance to be recovered from the officer's salary by not more than three monthly instalments.
(c) An officer who travels on first appointment or on or from leave by air, or partly by air and partly by rail and sea, to suit his own convenience, will be regarded as travelling by abnormal route and will be eligible for the appropriate allowance in accordance with General Order 150 (e). If the officer is accompanied by his family, the family will similarly be regarded as travelling by an abnormal route and the officer will be eligible for allowances in respect of his family in accordance with General Order 150 (f).
Amended 1957 (Series II) [CHAPTER ni] 20
(b) An officer who is allowed to travel on or from leave by
air, or partly by air and partly by rail and sea, to suit his own
convenience, will be regarded as travelling by an abnormal
route and will be eligible for the appropriate allowances in
accordance with General Order 150 (e).
(c) If an officer proceeding on or returning from leave by
air (whether on public grounds or to suit his own convenience)
is accompanied by his family, thefamily will be regarded as
travelling by an abnormal route and the officer will be eligible
for allowance respect of his family in accordance with
General Order 150 (f)
176. An officer who has become eligible to retire on pen- Return
sion and who is permitted to retire before the completion of a minimum tour of service will not be called upon to make any refund in respect of return passage expenses in respect of leave taken immediately prior to the tour of service in which he retires. passage refund:
officer retiring on pension
177. An officer to whom free passages to the United Return
Kingdom have been granted on condition that he returns for a further tour of service will be required to sign a passages agreement in the form prescribed in Appendix XIX. passage agreement
177A. Officers will not be given their passage requisition Passage requisition
and other leave papers until an approved Application for Vacation Leave Form and, where necessary, the passage agreement required by General Order 177 have been received by the Accountant-General.
(e) RAILWAY TRANSPORT ON APPOINTMENT AND LEAVE.
178. All expenditure in connection with the railway Railway journeys in
journey to the port of embarkation or from the port of disembarkation in the United Kingdom will be borne by the officer himself. the United Kingdom
179. (a) An officer arriving on first appointment from overseas will be granted a free railway ticket by the direct route from Cape Town to his station in Northern Rhodesia. An officer appointed from Southern Africa will be granted a free rail ticket, or its equivalent, from his place of residence Railway
at the time of appointment to Northern Rhodesia. The officer journeys in
will be required to sign an agreement, in the form shown in Appendix XIX, to refund the whole or such part of this expenditure as might be directed if he fails to complete the minimum period of service for which he is engaged. Southern Africa
(b) An officer who is proceeding on or returning from vacation leave, other than leave on urgent private affairs, may be granted free rail transport between Northern Rhodesia and any place not further distant from Northern Rhodesia than Cape Town..
Amended 1958 (Series I) [CHAPTER III] 20A
(c) An officer on transfer to Northern Rhodesia will be given the same privileges as an officer receives on first appointment. An officer on transfer from Northern Rhodesia will receive such privileges as are allowed by the regulations of the dependency to which he is transferred. General Order 186 and Colonial Regulations 98 and 100 also apply.
(d) An officer whose appointment has terminated may be granted, if he is eligible for and avails himself within the prescribed period (General Order 165) of a free passage overseas, a free ticket between Northern Rhodesia and the port of embarkation provided it is not further distant than Cape Town; or, if locally engaged and not so eligible, similar privileges between Northern Rhodesia and his place of engagement. An officer who has completed two or more tours of service may be granted a free ticket to a place not further distant from Northern Rhodesia than Cape Town.
(e) For the grant of return rail fares to an officer who intends to settle in the Federation of Rhodesia and Nyasaland on retirement see General Order 166 (b).
(f) The class of accommodation for rail travel will be as follows :
FIRST CLASS-
(i) Officers appointed to the Service before the 1st of March, 1953.
(ii) Officers appointed on or after the 1st of March, 1953, who are serving on salary scales rising to a maximum of not less than £1,125.
(iii) All female officers irrespective of salary. SECOND CLASS All officers not eligible for first-class fares.
(y) Railway transport of officers on local leave and local sick leave is dealt with in General Orders 135 and 145 respectively.
[CHAPTER III] 21
(f) For the transport of servants, see General Order 270.
(g) (i) An officer eligible for free transport by rail to and from Cape Town when travelling on leave who elects to utilise a concession ticket may be granted the cost of journeys actually made, whether they are railway journeys in Southern Africa or coastal journeys between various ports (from Durban to Cape Town inclusive), up to the cost of the full return fare to Cape Town by the normal route.
(ii) In no circumstances, however, may savings on the cost of rail journeys be applied towards the cost of overseas voyages, whether via the West Coast from Cape Town or by an abnormal route.
(iii) When a journey is performed in the manner described in sub-paragraph (i) above, a rail warrant will be issued for those parts of the journey which are made by train, and a refund of the cost of the coastal voyage, up to the limit allowed, will be made on production of receipts containing full details of the voyage.
180. (a) An officer proceeding on and/or returning from Officer
vacation leave by the normal route who travels in his own motor vehicle may be paid an allowance up to the cost of the railway tickets for which he would have been eligible in accordance with General Order 179 had the journey been made proceeding on leave by
by train. Such allowance will be calculated on the following motor
basis- vehicle
(i) if both the forward and return journeys are made by motor vehicle, at the full return rail fare ;
(ii) if the journeys are made partly by train and partly by motor vehicle, at the difference between the full return rail fare and the cost of any railway tickets paid for by Government ;
(iii) if the officer is travelling on leave pending retirement or on first appointment, at the full single rail fare.
(b) An officer stationed off the line of rail who travels to the line of rail in his own motor vehicle may be paid an allowance equal to the cost of the single fare which would have been necessary by the normal means of transport to the usual line of rail station, or the appropriate motor car mileage allowance to the nearest railway station, whichever is the less.
(c) An officer who travels in his own motor vehicle by an abnormal route may be granted motor car mileage allowance at the lowest scheduled rate up to the maximum amount for which he would have been eligible had he travelled by the normal route, the amount being calculated as in paragraph (a)
above. In addition, an officer stationed off the line of rail
will be eligible for an allowance in accordance with paragraph
Amended 1958 (Series II) [CHAPTER III] 22
(b) above. The allowance payable to an officer who proceeds
on vacation leave by motor vehicle by an abnormal route will not be paid until the officer's return to the Territory.
(d) An officer who travels by an abnormal route by any other means than in his own motor vehicle may be paid the actual cost of his journey, up to the cost of the journey which
would have been necessary by the normal route. Claims
must be supported by evidence of bookings or payments made.
181. (a) If an officer is accompanied by his family on any of the occasions mentioned in the preceding General Orders, or if they follow him to or precede him from Northern Rhodesia, they will similarly be granted free railway tickets. This privilege will be granted once only in each direction during any one tour of service. Rail trans-
(b) Alternatively an officer whose children are at school in Southern Rhodesia or South Africa may. be granted, once in each tour of service, either- port of officer's
(i) the cost of the return fare between Northern Rhodesia and the school and in addition, when the officer is proceeding on vacation leave, the cost of the return fare between the school and the port of embarkation or the place of holiday in the Union of South Africa, as the case may be; or— family
(ii) the cost of a circular journey in either direction : Northern Rhodesia—school—port of embarkation or place of holiday in South Africa.
provided that the cost of the journey or journeys undertaken in accordance with paragraph (b) may not exceed the cost of the return fare between Northern Rhodesia and Cape Town.
(c) Although an officer is granted free rail transport for himself, his wife and his dependent children once each way in a tour, neither he nor his family is permitted to make several separate journeys at concession rates or in a lower class on the grounds that the total cost is less than the amount that normal transport would cost Government.
182. Except in special circumstances explained to the Officer's
satisfaction of the Governor, free railway tickets will not be granted to an officer's wife who does not remain in the Territory at least six months. wife to remain in
Territory six months to become eligible for transport privileges
(As amended by C.M. No. TS. 4/21 of 26/3/56)
183. (a) An officer who is proceeding on leave on urgent private affairs may be granted towards the cost of his rail fares an allowance bearing the same proportion to half the cost of a return rail ticket as the number of months of residen- tial service which he has completed during his last tour bears to a minimum tour, and a similar allowance in respect of his wife and/or children if they accompany or follow him. Railway transport when officer proceeds on leave on
urgent private
affairs
Amended 1956 [CHAPTER III] 23
(b) On returning from such leave a similar allowance will be payable in respect of his own rail fares, and in respect of his wife and children's rail fares if they accompany him or join him in the Territory in the course of his next tour.
184. (a) An officer arriving at Cape Town from overseas will report to the Rhodesia Chartered Agency Ltd., 150, St. George's Street, the agents for the Northern Rhodesia Govern- ment to whom instructions as to the railway journey will be sent and from whom tickets will be obtained. Railway
(b) When an officer is appointed from Southern Africa he will be sent a railway warrant to cover the journey from his tickets : how
place of residence to Northern Rhodesia. An officer who is obtained
spending his leave in South Africa and is not in possession of a return ticket will apply for a warrant to the Head of his department.
(c) An officer departing from Northern Rhodesia on vacation leave, termination of appointment, retirement or transfer will obtain his own and his family's railway warrants from the Head of his own Department, and in no circumstances may he be issued with a rail warrant by any other holder of a railway warrant book.
185. (a) An officer arriving on first appointment may be refunded up to a maximum of £18 if married and £12 if single in respect of expenditure incurred on excess baggage on Excess baggage
the railway. Transport charges will not be paid by the allowance
Government in respect of the carriage of furniture, motor
vehicles or refrigerators. Only claims for actual payments to
the railway will be accepted, and these must be supported by receipts and consignment or advice notes, and submitted through the Head of the officer's department on Accountant-General Form 5 within six months of the officer's arrival in
the Territory. A married officer arriving in the Territory
unaccompanied by his wife will only be granted the allowance payable to a single officer, but will be eligible to receive the balance of the allowance at the higher rate if his wife rejoins
him before the end of his tour of service. The balance of the
allowance must be claimed within six months of the wife's arrival in the Territory.
(b) (i) An officer proceeding on leave pending retirement on pension may be refunded the cost of transporting his baggage from his station to his destination in Southern Africa, or to the port of embarkation if he is proceeding overseas, to the extent set out below— (As amended by C.M. No. TS.4/13/3 of 19/10/55
Single officers : 3,000 lb.
Married officers : 5,000 lb., plus 200 lb. for each child.
This amount is inclusive of the weight of baggage allowed free by the Railway Company in respect of the passenger tickets taken.
Amended 1958 (Series I) [CHAPTER III] 24
Provided that an officer who is granted return passage privileges under General Order 166 (a) or 166 (b) will be eligible for a refund only of the cost of transporting his baggage within the above limits from his station to his home in the Federation or Southern Africa, as the case may be. (As amended by C.M. No. TS 442 of 24/11/56)
(ii) One third of the total weight actually transported, up to a maximum of one third of the amounts shown above, may be sent by passenger train, the balance being sent by goods train.
(iii) Only claims for actual payments for the transport of baggage will be accepted and these must be supported by receipts and submitted through the Head of the officer's Department within six months of the officer's departure from the Territory or before the expiry of his vacation leave, (As amended by
whichever is the later. If baggage is transported otherwise C.M. No. TS 442 of 24/11/56)
than by railway the amount which may be refunded will be limited to that which would have been payable had the baggage been sent by rail.
(iv) An officer proceeding on leave pending retirement on pension may also be permitted to transport at Government expense up to two shipping tons of baggage by sea, in addition to the amount allowed by the shipping company on passenger tickets taken, provided that the amount contributed by the Government will not exceed the cost of transporting two shipping tons of effects (or the actual amount transported, if less than two shipping tons) from Cape Town to the United Kingdom via the west coast, at the rates laid down by the Union-Castle Steamship Company for the transport of personal effects at freight rates. Claims for the refund of the amounts expended on conveying excess baggage by sea must be submitted in the same way as claims for refund of expenditure on excess baggage by rail.
186. (a) An officer arriving in Northern Rhodesia on transfer from another Dependency (or returning from second- ment), or an officer departing from Northern Rhodesia on transfer to another Dependency (or proceeding on secondment), will be allowed free transport from or to the appropriate port of disembarkation or embarkation of the same weight of baggage that is allowed to officers transferred from one station to Excess baggage
another within the Territory (vide General Order 269). The allowance on tranfer
amount allowed is inclusive of the weight of baggage allowed free by the Railway Company in respect of the passenger tickets taken. (As amended by C.M. No. TS.
(b) One third of the total weight actually transported, up to a maximum of one third of the amounts shown in General Order 269 (a), may be taken by passenger train, the balance being sent by goods train. 4/13/3 of
(c) Transport charges will not be paid by Government in 19/10/55)
respect of the carriage of furniture, motor vehicles or
refrigerators.
