NOTICE OF ANNUAL GENERAL MEETING
To be held on
Wednesday, 23rd September 2020 at 7.30PM
As a result of the pandemic and the Lockdown in March, we were forced to postpone our AGM, which should have been held in April.
Now, because of Social Distancing, we are unable to hold a public meeting and so, of necessity, we are holding this delayed AGM by way of Zoom.
I apologise if you can not use Zoom, and I invite you to write to the Secretary if you have any nominations*, objections, or comments you would like to be made before the meeting. These will then be raised as appropriate by the Chairman.
1. Apologies for absence.
2. Minutes of the AGM held on 24 April 2019 (see separate document).
3. Matters Arising.To receive and adopt the Chairman’s Annual Report (see separate document).
4. To receive the Treasurers Report (see separate document)
5. Election of Officers: Chairman, Secretary, Treasurer. (Those currently nominated* are respectively: Andrew Hamilton, Angela Gilbert, and Angela Owens)
6. Election of 6 Executive Committee Members. Those currently nominated*: Sue Smith, Ralph Buckingham, Marie Dowling, Derrick Nurse, Marilyn Nurse, Arthur Walder. (* If you wish to nominate any other person you must notify the Secretary in writing seven days prior to the meeting. Members may be also be co-opted.
7. To consider the proposal that as from 1 April 2021 the membership subscription should be increased to £7.50. Proposed by the Chairman on behalf of the Committee.
8. Any Other Business
The AGM will be followed by a talk by David Templeman
“The Queen that Never Was”
*Angela Gilbert, Hon. Secretary, e-mail firstname.lastname@example.org
Tel 0115 9283414
MINUTES of ANNUAL GENERAL MEETING
Held on Wednesday 24th April 2019
At St Leonard’s Community Centre, Bramcote Lane
1. The Chairman opened the meeting at 7.30pm, welcoming 111 people including 8 new members. Apologies received from 12 members.
2. The minutes of the previous AGM held on 25th April 2018 were agreed as a true and accurate record. Proposed by Ron Cruxon, seconded by Gordon Fletcher.
3. The Chairman’s Annual Report was circulated and unanimously adopted. The following comments made by the Chairman:
3.1 Our meetings continue to attract large numbers of members and a number of guests. At long last the acoustics and amplifying system at the Community Centre has been improved which means we have had no complaints about not hearing the speaker! Thanks to Derrick Nurse who has very successfully organised speakers for the coming year.
3.2 In the past year a new booklet on the Dovecote and two further newsletters in the Autumn and Spring.
3.3 This year we have been supporting work in the Walled Garden at Wollaton Park. We gave £2,500 towards Phase 1 of the restoration and a number of members have volunteered to clear ivy and the undergrowth. Volunteers always welcome, meeting on Thursdays from 9.30am at the garden. We are now aiming to raise further funds to continue the work, for example new bricks cost £25 each. and a new booklet “Wollaton’s Secret Walled Garden” is being produced, entirely sponsored by Rotheras Solicitors, for which we are very grateful. Anyone with skills in promotion, fundraising etc would be welcome.
3.4 Arthur Walder is looking into the possibility of having a public War Memorial in Wollaton and a meeting of interested parties will be held in May.
3.5 We had some notable events at the Dovecote including the WI market and a special birthday party to mark Ron Cruxon’s 95th birthday and the 200th anniversary of his family moving to Wollaton. Many thanks to Angela and her team of volunteers, to Chris Walton who is now fit again to lead the guided walks, and to those who helped weed, dig out invasive Snowberry and replant the borders in the garden.
3.6 Evening walks in June and July were not very well attended, nor was the Members’ evening so we have decided to drop that event for this year.
3.7 The results of the Cottages Survey have been put on the website by the Secretary. We now have a Family History group looking into various families who lived in the village. Anyone wishing to join these groups or would like to help on the committee would be well received. Jenny Wilson, Andy Taylor and Dennis Francis have resigned, and Ralph Buckingham was co-opted onto the committee. Therefore, there is a vacancy. Anyone interested please see Chairman Andrew or Secretary Angela and give it a try. The Chairman thanked all the members of the committee for their support and assistance during the year.
4. The Treasurer’s Report was circulated and unanimously accepted. Proposed by Hilary Wilkinson, seconded by Ron Cruxon. All present were in agreement.
5. Election of Chairman and Officers. Chairman Andrew Hamilton, Secretary Angela Gilbert and Treasurer Angela Owens stood for re-election – all present in favour. Committee members standing for re-election Ralph Buckingham, Marie Dowling, Alan Gardner, Alan Hall, Derrick Nurse, Arthur Walder, proposed by Andrew Hamilton seconded by Angela Gilbert, with all present in agreement.
6. Any other business. There being no other business the Chairman closed the Meeting at 7. 43pm.The meeting was followed with an illustrated talk by John Taylor “Bolsover Castle”.
CHAIRMANS REPORT FOR 2019/20
It is hard today, in September 2020, to realise that we once lived “normal” lives, we could go to meetings, go to the shops, bump into people, literally, and then go home, without ever needing to wear a mask or having to wash our hands! This AGM has had to be postponed from April and this report now talks of an almost forgotten way of life.
However, our year did not begin like that. Our meetings from September until February continued to attract large numbers of members and several guests. Thanks, are once again due to Derrick Nurse who has organised an interesting list of speakers for this year (and for our 2020/21 season).
We produced a further Newsletter in the winter. We have decided to change the dates of publication from September (Autumn Newsletter) to December (Winter), which enables us to use it to give a full account of that year’s activities. The Spring Newsletter, published in March, will now become the Summer Newsletter and be published in June. (You will all have had your copy of the 2020 Summer Newsletter, now renamed “Wollaton Historical”)
WALLED GARDEN: So, what we achieved last year was fully set out in the 2019 Winter Newsletter. We continued our support of the work being done by the volunteers, including some of our members, to clear the garden of ivy, brambles and unwanted trees, led by Pete Forster. The first small Phase of the restoration work on the Eastern Wall was completed in April 2019 when the Lord Mayor laid the last brick. In May we published our new Booklet “Wollaton’s Secret Walled Garden” entirely sponsored by Rotheras Solicitors, for which we are extremely grateful. So, every copy sold raises £2.50. Thanks, are also due to Alison Ratner who raised £195 at her birthday party, Moyra Cornish, who organised a Fashion Show which raised £750, Pete Forster who presented us with £625 cash which had been donated by visitors to the WG and to the Ladies of Wollaton WI who have generously presented us with a cheque for £1,000. It just shows how much support we have in Wollaton. On 26 March 2020, with Lockdown, all work ceased, and we were forced to cancel our special fund-raising talk by the well-known archaeologist Julian Richards in Wollaton Hall in May. We hope to reschedule this when conditions permit.
We are very grateful to the support we are getting from Rachel James, who is in charge of the Hall and Park, and she assures us that the Council will put together the necessary package that will enable us to apply for a full Lottery Application in the future. When that will now be is, unfortunately, a matter of conjecture.
WAR MEMORIAL: Before Lockdown we had set up a group who were looking at providing Wollaton with an outside memorial to “All who had suffered as a result of armed conflict”. A suggested site was in front of the British Legion and we were awaiting their plans.
DOVECOTE: Again, the Winter Newsletter gave full details of another very successful year. Many thanks to Angela and her team of volunteers and to Chris Walton who did all the Village walks. The garden has been transformed and not only did we get another green flag, but we were awarded “Outstanding” in the RHS Britain in Bloom Competition. Thanks to all those who helped weed, dig out the snowberry and replant the Dovecote garden and to Keith who has very kindly, continued to cut the lawn in Lockdown!
WALKS: There were three evening walks in May, June and August 2019. On the first, torrential rain did not stop one member showing up and the walk, somewhat truncated being undertaken! In the final walk in the Walled Garden we were almost overwhelmed with nearly 100 members! In July, our second visit to Middleton Hall was also a great success.
LOCKDOWN and THE FUTURE: Because of the requirement for Social Distancing, we shall have to hold all further meetings by Zoom. I apologise to all who cannot connect in this way. As soon as conditions change you will be informed by email or via our website http://www.SpangleFish.com/WollatonHistorical. The Winter Newsletter which will be published in December and delivered to you, will hopefully give you more positive news.
Membership subscriptions for 20/21 may be paid by cheque to the Treasurer or Secretary if you do not pay by Standing Order.
The Committee at a meeting in the Dovecote Garden on 19 August 2020 decided that people who had been members as of 31 March, should continue to be regarded as members, all be it that they had been unable to pay their subscription for this year.
ANNUAL GENERAL MEETING: There is a proposal that subscriptions should be raised from 1st April 2021 from £5 to £7.50. It has long been felt that the subscription was far too low. It has not been raised for 10 years and your Committee now feel it appropriate to ask for your approval to increase it to cover our expenses. I also have to announce that, sadly, Angela Owens wishes to relinquish her duties as Treasurer at the next AGM in 2021 and we shall be seeking to find a new Treasurer. Could you help?
ANDREW HAMILTON 19.8.20
The Statement of Accounts is only available to members. If you are a member and have not received a paper copy by 10th September please contact the Secretary via the Feedback link in the left hand column.